Meeting planners like to plan ahead and leave very little to chance. But do things ever completely go according to plan? Not in the meetings and events business...In this session we will explore how event disruption cause new forms of creativity and get the best out of teams and situations. Do not dispair, we planned this carefully, and we have a plan B (and C and D) .... Note: based on the original Mission Possible co-created by Samuel J Smith and Ruud Janssen for EIBTM Dec 2010.

1. CREATIVE DISRUPTIONS
PICTURE PERFECT VILLACH
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

2. CREATIVE DISRUPTIONS
CREATIVE DISRUPTIONS?
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

3. CREATIVE DISRUPTIONS
Mission Possible
Why Volcanos, Floods, Snowstorms
can’t stop us from meeting anymore
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

4. Ruud Janssen, CMM
TNOC | The New Objective Collective
http://tnoc.ch
@ruudwjanssen
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

5. this presentation was
co-created with @SamuelJSmith
Mission Possible
Why Volcanos, Floods, Snowstorms
can’t stop us from meeting anymore
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

6. Volcanos
Eyjafjallajokull
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

7. Floods
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

8. and Snowstorms
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen http://www.flickr.com/photos/wwworks/4333425053/sizes/l/in/photostream/

9. All Threaten our Meetings in 2011
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

10. Causing Cancellations
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

11. Damaging Venues
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

12. And Preventing People From Attending
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
http://media.sacbee.com/static/weblogs/photos/images/2010/apr10/volcano_two_sm/volcano_two13.jpg

13. Opportunities Emerged in the Madness
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

14. World Are Colliding
FACE TO FACE DIGITAL
MEETINGS
© 2009 | Source: Event Technology Shopping List 2010 Samuel Smith & Ruud Janssen

15. World Are Colliding
FACE TO FACE DIGITAL
MEETINGS
OPPORTUNITY
© 2009 | Source: Event Technology Shopping List 2010 Samuel Smith & Ruud Janssen

16. Technology Creates Opportunities
Extend Meetings
Include More People
Improved Interaction
FACE TO FACE
DIGITAL
MEETINGS
Alternative Formats
© 2009 | Source: Event Technology Shopping List 2010 Samuel Smith & Ruud Janssen

17. Extend Meetings & Events
LIVE
EVENT
SOCIAL
WEBINARS NETWORKS CASE STUDY SALES MEETING VIDEO
BLOGS WEBCASTS VIRTUAL THANK YOU PRESS WHITEPAPER
EVENTS EMAIL RELEASE
© 2009 | Source: Event Technology Shopping List 2010 Samuel Smith & Ruud Janssen

18. Include More People
© 2009 | Source: Event Technology Shopping List 2010 Samuel Smith & Ruud Janssen

19. Increase Interaction
© 2009 | Source: Event Technology Shopping List 2010 Samuel Smith & Ruud Janssen

20. Alternative Formats
TELEPRESENCE VIRTUAL WORLD
VIRTUAL
© 2009 | Source: Event Technology Shopping List 2010 Samuel Smith & Ruud Janssen

21. Technology Creates Opportunities
Extend Meetings
Include More People
Improved Interaction
FACE TO FACE
DIGITAL
MEETINGS
Alternative Formats
© 2009 | Source: Event Technology Shopping List 2010 Samuel Smith & Ruud Janssen

22. Consider This...
© 2009 | Source: Event Technology Shopping List 2010 Samuel Smith & Ruud Janssen

23. Nearly 1 Meter of Snow falls in 24 hours
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

24. Snowmageddon
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

25. Roads Are Closed
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

26. Airports Are Closed
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

27. Transportation is Paralyzed
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

28. Three Days Later - It Snows Again
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

29. Events Are Cancelled
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

30. New Events Emerge
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

31. People Organize Themselves
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

32. I trudged out through
the height of the storm
to get to the hotel.
We began planning the
actual event logistics
24 hours before the
event began.
- Lindy Dreyer,
#UNTECH10
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
photo credit: http://www.flickr.com/photos/dancingwithwords/

33. By the end of the
evening on Tuesday,
we had a website,
an active hashtag
on Twitter,
announcements out
on the listservs, and a
groundswell of
support and
excitement from the
community.
- Lindy Dreyer,
#UNTECH10
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
photo credit: http://www.flickr.com/photos/dancingwithwords/

34. Eventbrite - Fast & Easy Registration
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

35. Conference 2.0 Community
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

36. Conversations / Notes / Sessions
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

37. How Did You
Assign Tasks?
We were completely
relying on everyone's
expertise, and we
assigned tasks
accordingly.
- Lindy Dreyer,
#UNTECH10
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
photo credit: http://www.flickr.com/photos/dancingwithwords/

38. Livestream via Peach New Media
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

39. Program Developed Organically
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

40. Collaborative Learning
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

41. Advice To You
Do whatever you can to empower
your community to help you. And
don't try to make it perfect.
Just do the best you can with what
you have, and be open about the
planning process so everyone knows
what to expect.
I believe Untech10 succeeded
because everyone was open to the
contributions of others. And that's a
rare and beautiful thing.
- Lindy Dreyer,
#UNTECH10
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
photo credit: http://www.flickr.com/photos/dancingwithwords/

42. Let’s Shift Gears & Continents
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

43. A Volcano Erupts
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

44. Ash Cloud Spreads Across Europe
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

45. Airports Start to Cancel Flights
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

46. Millions Are Stranded
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

47. Why Not Have A Conference?
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
source = http://www.flickr.com/photos/tedconference/sets/72157623765155191/

48. In 32 Hours TEDxVolcano Emerged
© ImageSource: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
2010 | Credit: http://farm5.static.flickr.com/4056/4535131466_6060a69291.jpg
source = http://www.flickr.com/photos/tedconference/sets/72157623765155191/

49. Text
150 People Attended
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
Credit: TED / Robert Leslie
source = http://www.flickr.com/photos/tedconference/sets/72157623765155191/

50. 500 Watched Live on Ustream.tv

51. Logistics Were Simplified
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
Credit: TED / Robert Leslie

52. Slides Created On The Fly
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
http://www.flickr.com/photos/tedconference/4535130202/sizes/o/in/photostream/ Credit: TED / Robert Leslie

53. Everyone Contributed & Shared
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
Credit: TED / Robert Leslie

54. What Would You Do?
Go Cancel
Ahead Event
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

55. How Prepared Is Your Team?
Not Semi Fully
Panic! Prepared Maybe Prepared Prepared
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

56. What does your crisis look like?
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

57. Takeaways: Keep Your Meetings Alive
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

58. 1 Action: Quick, Accurate, Consistent
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

59. 2 Use Established Channels
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

60. 3 Staff to Communicate & Monitor
FACEBOOK,
ONLINE
EMAIL BLOGS TWITTER INFLUENCERS LINKEDIN,
COMMUNITIES
YOUTUBE
YOUR EVENT
WEBSITE
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

61. 4 Consider Audience
1. Face-to-Face
2. Online
3. Social Media
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

62. 5 Consider Resources
Event Staff Bloggers Tech
& Volunteers Capability
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

63. 6 Quick Solutions To Consider
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

64. Connect Attendees With Skype
Photo Courtesy of Noah Wolf Photography

65. Integrate Remote PODS
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

66. Connect Speakers Via Skype
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

67. Use Twitter To Connect Remote to F2F
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
Photo Courtesy of Noah Wolf Photography

68. Use Videostreams to Reach Online
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

69. Alternative Formats Engage Everyone
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen
photo: credit: lindy Dreyer

70. Go UnPlugged
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

71. So...The Next Time
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

72. Volcanos
Eyjafjallajokull
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

73. Floods
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

74. and Snowstorms
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen http://www.flickr.com/photos/wwworks/4333425053/sizes/l/in/photostream/

75. Threaten Your Meetings
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

76. Remember Opportunities in the Madness
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

77. Disruptive Creativity
3 tips
to stay connected
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

78. Disruptive Creativity Tip 1
http://www.lanyrd.com/2011/convention4u
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

79. Disruptive Creativity Tip 2
http://www.twubs.com/convention4u
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

80. Disruptive Creativity Tip 3
http://www.leebug.com
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

81. CREATIVE DISRUPTIONS
Picture Perfect
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen

82. this presentation
is available on slideshare
Ruud Janssen
TNOC | The New Objective Collective
http://tnoc.ch
@ruudwjanssen
© 2010 | Source: Event Technology Shopping List 2011 Samuel Smith & Ruud Janssen