Join Ruth Perryman, president of The QB Specialists, for a 4-part series about how to use QuickBooks for job costing. Get an in-depth look at job costing through a series of four Intuit Small Business Town Halls every Tuesday in August at 9:00 A.M. PDT. Here's what we'll be covering: August 4th: Setting up Preferences and Items August 11th: Working with Estimates August 18th: Setting up Payroll August 25th: Understanding Job Cost Reports No registration required and it's absolutely free. We will start gathering in the Intuit Ask the Expert Town Hall around 8:30 and the session will begin at 9:00. Webcams are permitted and highly encouraged here. If you don't have a webcam, you can always submit a question in chat. Still have questions? Ruth will follow these sessions with a week in our Ask the Expert forums at the end of August. Get more in-depth answers to your toughest job costing questions.

1. Job Costing Series:
Setting up Payroll
presented by
Ruth Perryman, owner of The QB Specialists
Certified Advanced QuickBooks ProAdvisor
Intuit Solutions Provider
www.theQBspecialists.com
Sales: 800-707-0940 ▪ Support: 888-351-5285

2. Labor & Labor Burden
• Important to include on job costing reports
• If you don’t include them, jobs will look far
more profitable than they really are
• In addition to job losses, can lead to
inaccurate estimates on future jobs

3. Preferences & Items
• General items (Edit > Preferences)
– Payroll & Employees
• Select “Full Payroll” or “Complete Payroll Customers” – you’ll need a
subscription
• Check “Job Costing, Class and Item tracking for paycheck expenses”
– Time & Expenses
• Select Yes under “Do you track time?”
• May also want to check “Create invoices from a list of time & expenses”
• Payroll items (Lists > Payroll Items)
– Payroll items can only map to one expense account, so you may want
to setup separate ones for COGS and overhead payroll expense
– You can’t assign have two payroll items for payroll taxes – check out
my workaround at http://tinyurl.com/kkzlw7
– Check “Track expenses by job” on every Addition and Company
Contribution item

4. Setting up Employee Records
• Employee records
– Double-click on employee name in the Employee
Center
– Change Tabs: Payroll & Compensation Info
– Check “Use time data to create paychecks”
• Default for new employees
– Click Manage Employee Information > Change
Employee Default Settings in Employee Center
– Check “Use time data to create paychecks

5. Worker’s Compensation
• Setup worker’s comp at Employees > Workers
Compensation > Setup Workers Comp
• Setup worker’s comp codes at Employees >
Workers Compensation > Workers Comp List
• Make sure Workers Comp payroll item has
“Track expenses by job” checked

6. Time Sheets/Paychecks
• Timesheets (Employees > Enter Time > Use
Weekly Timesheet)
– Complete all information including customer:job,
payroll item & service item (these are different),
WC Code – mark as billable if you use time &
material billing
– You may want to add a customer:job for overhead
– Consider using Time Tracker or WorkTrack Time
Card so employees can enter their own time