How to lift your Personal Productivity & gain an extra 8 hours in every week Webinar Presentration

1. Russell Cummings
Strategic Business Development
March 2016

2. Find an Extra 8 Hours in Every Week

3. “If you can’t do
your job in a 10-hour
day during the
week, you’re either
overworked or
incompetent.”
Mike Abel
Chief Exec – M&C Saatchi Australia
BRW – April 23, 2009

4. What happens if we don’t
get everything done?

5. OUR
INFOGRAPHIC
MAP TO
IMPROVING
YOUR
PRODUCTIVITY

6. FOCUS

7. DISCIPLINE

8. CONTROL

9. TIME
MANAGEMENT
PYRAMID

10. Why are you poor at time
management?

11. ATTITUDE

13. SLEEP
CYCLE
APP

14. TIME
MANAGEMENT
PYRAMID

15. What are you doing with your time?
Waste What?

16. LIFE
BALANCE

17. MAKING
THE MOST
OF A YEAR
http://www.sbdbusiness.com.au/making-the-most-of-a-year/

18. EXERCISE: LIFE BALANCE
Exercise:
1. Score yourself NOW in each area
2. Score WHERE you need to be
3. Work on the biggest gaps

19. TIME
MANAGEMENT
AUDIT

20. MY TIME
AUDIT
MUST Do’s:
•Reduce wasted time on emails, web and social media
•Reduce amount of time with Team without reducing quality
•Increase time for strategy, marketing, sales and training
•Reduce hours worked
Travel not included
10 hrs per week
Productivity
45% chargeable
Personal days (excl
weekends)
3 days

21. How did the challenge work?
Key Areas October 2013 March 2016 Difference
Client Meetings & Prep 21 23.6 +2.6
Skype calls with Clients 8.2 10.3 +2.1
Emails, Web, Social Media 13.4 5.3 -8.1
Communicate with Team 9.4 4.1 -5.3
Marketing & Sales 4.6 4.5 -0.1
Training 2.4 2.2 -0.2
Strategy & Planning 1.0 2.3 +1.3
Administration 1.4 0.8 -0.6
TOTAL 61.4 53.1 -8.3
Plus Travel 10 12 +2.0
TOTAL (hrs per week) 71.4 65.1 -6.3

22. SETTING
PRIORITIES
Use model over
different timeframes –
annual, quarterly,
monthly, weekly

23. EXERCISE: YOUR QUADRANTS
Exercise:
1. Brainstorm 3 activities that you currently do
in each quadrant
2. What Q2 activities should you be doing but
never get time for?

24. TIME
MANAGEMENT
PYRAMID

25. How will you manage the day-to-day?

26. SETUP A
“4 THINGS”
FRAMEWORK
What are the 4 key
areas of activity that
you must focus on in
your business to be
successful?

27. MY DAILY ROSTER
1. Client work
2. Marketing & Sales
3. Strategy & Development
4. Team Management

28. EXERCISE: BE STRATEGIC
Exercise:
What are the Top 4 Things you MUST focus on in
order to achieve success?

29. STOP
DOING
MATRIX

30. EXERCISE: STOP DOING MATRIX
Exercise:
Work through the Matrix and add tasks to each
section.

32. POMODORO
TECHNIQUE
www.focusboosterapp.com or Pomodoro Time apps

34. TURN OFF
NOTIFICATIONS

35. DON’T CHECK IT FIRST (OR LAST)

36. CHECK IT 3 TIMES PER DAY

37. SET UP
“RULES”

38. MORE THAN 2 EMAILS IN
THE CHAIN - CALL

40. KEY TEAM
MEETINGS
• Team Huddle – weekly, 5 to 15 minutes
• Transactional Catch up – daily or weekly, 5 to 10 minutes
• Circuit Breaker – monthly, 15 to 20 minutes
• Performance Review – quarterly, 30 minutes

41. CIRCUIT
BREAKER
MEETING

42. EFFECTIVE MEETINGS & INTERNAL
COMMUNICATION
Effective meetings are driven by:
Purpose
Process
Payoff

44. A VIRTUAL ASSISTANT
• Online Employee with a specific skill
set
• Engage them by Contract, Part-Time,
Full-Time
• Contractors for projects:
freelancer.com, elance.com,
fiverr.com
• Employees: usually from Philippines,
India or Eastern Europe but can be
local
• See our website for a blog article on
“How to recruit a VA”

45. USE VIDEO & AUDIO
INSTEAD OF EMAIL

46. SNAGIT
&
AUDACITY

48. CORE
TECHNOLOGY

49. BASIC
PRINCIPLES

51. KEY AREAS
OF YOUR
ECOSYSTEM

53. TRELLO.COM

54. TRELLO.COM

55. TRELLO.COM

56. EVERNOTE

58. LIVESCRIBE
PEN

59. MICROSOFT
OFFICE 365

60. ONLINE FILE
STORAGE –
ONEDRIVE

61. INSIGHTLY

62. VIDEO
CONFERENCING

63. TRIPIT.COM

64. XERO
&
RECEIPT
BANK

65. 30-
MINUTE
REPORTS

66. OTHER TOOLS -
HORTICULTURE
• There are really good programs around for helping you manage the
various activities and collect great data in your business.
• Some are stand-alone programs and others are integrated as part of
your grader systems.

67. EXERCISE: TIME MANAGEMENT
Exercise:
1. What are 3 actions that you can take away
from this session to save yourself 8 hours in the
next week?
2. Share the No 1 action in Question Box
3. Homework: Develop a 1PP for how you are
going to improve your time management

69. TIME
MANAGEMENT
PYRAMID

71. • Subscribe to our on-line Productivity
Improvement Training Program
• 10 modules – videos and worksheets
• 6 months – 24/7 access
• Email Q&A support
• Your investment – usually AUD$149 + GST
• Special webinar offer – AUD$127 + GST
Go to
www.sbdbusiness.com.au/productive
to register

72. Russell Cummings
Business Consultant
M: 0414 929 585
W: www.sbdbusiness.com.au
E: russell@sbdbusiness.com.au