Getting Things Done webinar slides.

1. Welcome to “Getting Things Done”-A Mastermind webinar with Ray Goodsir-www.mastermind.eu 1

2. 2 “Things “ to do !!!

3. Success does not guarantee freedom from stress 3 1930s 1990s

4. The bottleneck shift - 1 4 FROM “Them”- the producers

5. The bottleneck shift - 2 5 “Us” TO “Us”- the receivers

6. Why the bottleneck shift? – It’s sooooo .... easy to press “send” 6 ??????

7. How many emails do you have in your inbox? 7 <100? <150? <50? <200? <7000? <500? <5000? <1000? <3000? <2000?

8. Effect magnified by …………. 8

9. The result? 9

10. No separation of “job” & “personal” – just “things to do 10

11. And we will find you wherever you are!! 11

12. How much can your “psychic RAM” (your mind memory) handle? 12 Source: The Magical Number Seven, Plus or Minus Two byGeorge A. Miller

13. Your mind is not a good “things to do” storage place 13 or When does your mind tell you that you should buy some new torch batteries? Or fire alarms? Or that magazine rack?

14. What we need – a “mind like water” 14

15. Mind like water – a “pebble response” 15

16. Mind like water – a “boulder” response! 16

17. 17 To have a Mind like Water is to have a “perfectly appropriate response to, and engagement with, whatever is present”.

18. So what is the problem = Information overload? 18

19. So what is the problem = Information overload? 19

20. So what is the problem = Information overload? 20 Potential Commitment Overload

21. Mismanaged Commitments!! 21 Each email is asking for a commitment .. even if only to delete it!

22. So ....... How do you manage commitments? 22

25. Process

26. Review

28. Post inputs 27

29. Electronic inputs – emails! 28

30. What to do with all other electronic inputs ?????? 29

31. Mobile phone & laptop connections 30

32. Camping Gear 31

33. Control by Mastering Workflow – Stage 2 32 Process – 1 What is your next action?

34. Control by Mastering Workflow – Stage 2 33 Process - 2

35. Control, by Mastering Workflow – Stage 3 34 Organise Put things in some place where you trust that you can find them again

36. Control by Mastering Workflow – Stage 4 35 Get clear !! Weekly Review Review

37. Control by Mastering Workflow – Stage 4 36 Get clear !! Get current !! Weekly Review Review

38. Control by Mastering Workflow – Stage 4 37 Get clear !! Get current !! Weekly Review Get creative !! Review

39. Control by Mastering Workflow – Stage 5 38 Just “Do” it!

40. GTD Model 2: Horizon of Focus (Perspective) 50000 feet - purpose, principles 39 Why are you on this earth?

41. GTD Model 2: Horizon of Focus (Perspective) 40000 feet - vision 40 How you are going to fulfill Purpose in the long term, both personal and work oriented

42. GTD Model 2: Horizon of Focus (Perspective) 30000 feet - goals 41 Bring down to 12, 18 or 24 months determining what you need to do to make that happen

43. GTD Model 2: Horizon of Focus (Perspective) 20000 feet - areas of responsibility (probably about 10-20 areas) 42 What are the 4, 5 or 6 things you need to carry out your daily tasks and achieve your goals?

44. GTD Model 2: Horizon of Focus (Perspective) 10000 feet – projects (generally 30 to 100) 43 WORK/JOB RELATED .................. AND ............. PERSONAL e.g. Some “Youth for India” projects

45. GTD Model 2: Horizon of Focus (Perspective) Runway - next actions (generally translates to 150 to 220 Next Actions) 44 You can’t soar like an eagle to achieve your life purpose until ...........

46. ..... Until you clear the Runway !!!! 45

47. ... and would you like to travel? Get an MBA? Study philosophy? 46

49. 40000 ft

50. 30000 ft

51. 20000 ft

52. 10000 ft

53. RunwayPerspective Collect, Process, Organize, Review, Do Control

54. If we can get the balance right, we can get at least near to ..... 48 Having a“mind like water”

55. What you will learn at the GTD Masterclass on January 20(see info.nl@mastermind.eu) How to manage all the large and small things that you have to do in life with minimum stress and maximum effectiveness How to clear your desk “runway” to allow your mind to focus creatively on your main goals in life How to get things off your mind & into a simple system that will enable you to find things again when you need them – and to “climb back on the wagon” when you fall off!! How to avoid copying large, and ever-growing, “to do” lists from day-to-day How to make constructive decisions about what to do based on where you are, how much time you have, and how much energy you have 49

56. Getting Things Done Masterclasses – 2011 Learnto do more withless time andless stress in oneday! A Hands-onMastermind Masterclass Next Masterclasses – Amsterdam: 20 Jan, 3 Feb, 16 Feb 2011 Register Today and Enjoy a 50 Euro discount (you pay €445,- instead of €,495- Euro; when you use discount code ‘webgtd1101’ at registration (when used in combination with our ‘early bird’ discount the price goes even down to €395!) www.mastermind.eu/gtd The GTD Masterclass is also available as in-house training. For more info email Silvan Becker at: silvan.becker@mastermind.eu 50