Determining when to use SharePoint, build customizations that extend SharePoint, buy third party products, or to ignore SharePoint all together can be very challenging. It requires an understanding of SharePoint's strengths, weaknesses, and gaps as well as an understanding of how they apply to the business problems you are trying to solve. In this session, Richard Harbridge explores decisions other organizations have made, criteria they used to evaluate their options, lessons they learned, and how they approached these difficult decisions.

2. #SPC14
#SPC270
@RHarbridge

3. #SPC14
#SPC270
@RHarbridge

4. From Here
To Here
#SPC14
#SPC270
@RHarbridge

5. #SPC14
#SPC270
@RHarbridge

6. They enable your organization to get the
most out of your SharePoint investments.
#SPC14
#SPC270
@RHarbridge

7. Understand SharePoint, your technology,
the ecosystem and the process.
#SPC14
#SPC270
@RHarbridge

8. SharePoint is easy to extend and leverage.
Integrating and knowing when is key.
#SPC14
#SPC270
@RHarbridge

9. With clear needs and the right questions
you can select the right tool.
#SPC14
#SPC270
@RHarbridge

10. Enable your organization to get the most
out of your SharePoint investments.
#SPC14
#SPC270
@RHarbridge

11. Solutions
WE ALL WANT TO
BE BETTER THAN
AVERAGE…
Many organizations are successful, but what about those really successful cases?

12. SOLUTIONS SHOULD
BE RAPIDLY DEPLOYED
& EASY TO UPDATE!
Do you have the ability to provide solutions and ‘applications’ fast enough?

13. SOLUTIONS SHOULD BE
AVAILABLE ANYWHERE
AT ANY TIME!
Remote workers should have a great experience and access to solutions.

14. 2005
2013
SOLUTIONS
SHOULD WORK ON
ANY DEVICE!
Solutions should work on many devices (BYOD) and many form factors.

15. SOLUTIONS
SHOULD
MEET TODAY’S
DEMANDS!
What about tomorrows demands? Are you ready for those?

16. THAT MEANS YOU
SHOULD LEVERAGE
THE LATEST &
GREATEST…
It will be more and more challenging to meet expectations on legacy technology!

17. The Outcome…
SharePoint Solutions are the best way
to generate additional value from
your SharePoint investments.
From Here
To Here
#SPC14
#SPC270
@RHarbridge

18. What To Watch Out For…
Those solutions need to be rapidly
deployed, adopted, and available
anywhere and on any device.
From Here
To Here
#SPC14
#SPC270
@RHarbridge

19. They enable your organization to get the
most out of your SharePoint investments.
#SPC14
#SPC270
@RHarbridge

20. Understand SharePoint, your technology,
the ecosystem and the process.
#SPC14
#SPC270
@RHarbridge

21. Buy
Pros & Cons To Build vs Buy
Pros
Cons
Often covers most of the
requirements
Less flexibility and control
Vendor does enhancements/upgrades Dependence on vendor delivery
Build
Lower total cost of ownership
Locked in on cost and interoperability
Pros
Cons
Addresses your requirements best
Dependent on internal
expertise/effort
Full control and flexibility
Higher risk of poor documentation
Control over costs
No economies of scale, higher costs
#SPC14
#SPC270
@RHarbridge

22. Map the needs of the organization to the
right technology…
•
•
Dynamics CRM
Dynamics ERP
• Dynamics AX
• Dynamics GP
• Dynamics NAV
• Dynamics SL
Lync
Exchange
#SPC14
#SPC270
@RHarbridge

23. SharePoint has multiple options…
2013
Foundation
Foundation
2010
Standard
Standard
Online
On
Site
Enterprise
Enterprise

24. It’s Big Ecosystem…
“Worldwide more than 3.4
million developers work with
“Well over 4,000 partners
SharePoint & Office.”
in the SharePoint
ecosystem.”
“There are over 1,000 products
since SP2003 – there are at least
1,000 new products in
development now.”

25. SharePoint Is Part Of An Overall Enterprise
Technology Plan

26. Buy
Pros & Cons To Build vs Buy
Pros
Cons
Often covers most of the
requirements
Less flexibility and control
Vendor does enhancements/upgrades Dependence on vendor delivery
Build
Lower total cost of ownership
Locked in on cost and interoperability
Pros
Cons
Addresses your requirements best
Dependent on internal
expertise/effort
Full control and flexibility
Higher risk of poor documentation
Control over costs
No economies of scale, higher costs

27. Simple Assessment Framework
Do We Understand
The Business
Problem & Our
Needs?
Do We Have The
Capability To Solve?
Reuse Capability To
Solve
#SPC14
#SPC270
@RHarbridge

28. Do We Understand
The Business
Problem & Our
Needs?
Do We Have The
Capability To Solve?
Reuse Capability To
Solve
Something Out
There That
Matches Our
Need?
Will We Achieve
The Capability
Faster Through
Purchase?
Purchase?
Compare
Development Costs
To Purchase Costs
#SPC14
#SPC270
@RHarbridge

29. Are There
Pieces That
Can Be
Purchased?
Is There A
Hybrid/CoDeveloped
Opportunity?
How complex
are the
interfaces? Is it
manageable?
Does it meet
our security
needs?
#SPC14
Is the solution
scalable?
#SPC270
@RHarbridge

31. The Outcome…
You need to understand what you
have and what’s available and reevaluate constantly.
From Here
To Here
#SPC14
#SPC270
@RHarbridge

32. What To Watch Out For…
Each build vs buy decision should be
evaluated even when it appears selfevident.
From Here
To Here
#SPC14
#SPC270
@RHarbridge

33. Understand SharePoint, your technology,
the ecosystem and the process.
#SPC14
#SPC270
@RHarbridge

34. SharePoint is easy to extend and leverage.
Integrating and knowing when is key.
#SPC14
#SPC270
@RHarbridge

35. IT
Driven
#SPC14
Higher Complexity & Cost
Low Complexity
User
Driven
#SPC270
@RHarbridge

36. IT
Driven
#SPC14
Higher Complexity & Cost
Low Complexity
User
Driven
#SPC270
@RHarbridge

37. SharePoint and IT
The Main Point of Implementing SharePoint:
 SharePoint eventually allows Business Users to
develop and implement business solutions that use
technology without IT’s direct involvement.
#SPC14
#SPC270
@RHarbridge

38. Users Build Apps
#SPC14
#SPC270
@RHarbridge

39. • To Replace Excel
Spreadsheets
• To Track Complex Input From
Multiple People
• To Centralize Storage and
Retrieval of Content
• To Provide Validation, Easy To
Use Online Forms
• To Reduce Duplication of Effort
#SPC14
#SPC270
@RHarbridge

40. IT
Driven
#SPC14
Higher Complexity & Cost
Low Complexity
User
Driven
#SPC270
@RHarbridge

41. SharePoint and IT
Secondary (But Important) Points:
 SharePoint’s integration with technologies you
already use and it’s extendibility are invaluable.
Lync
Exchange I Say “SharePoint Integration”
When
You Probably Think Of This...
#SPC14
#SPC270
@RHarbridge

42. 



#SPC14
#SPC270
@RHarbridge

43. The Value Of The Office App
Application
Browser
LOB Application
Data
Service
Cloud Services
Business
Applications
Files
Cloud Services
Business
Applications
Files
#SPC14
#SPC270
@RHarbridge

44. 



#SPC14
#SPC270
@RHarbridge

45. •
•
•
•
•
•
#SPC14
#SPC270
@RHarbridge

46. 



#SPC14
#SPC270
@RHarbridge

47. SharePoint is not a Silver Bullet…
SharePoint is not a Silver Bullet at NothingButSharePoint.com
#SPC14
#SPC270
@RHarbridge

48. 



#SPC14
#SPC270
@RHarbridge

49. Low Complexity
User
Driven
IT
Driven
#SPC14
Higher Complexity & Cost
How Do We Build On SharePoint?
#SPC270
@RHarbridge

50. Casual
Developer
Full Time
Developer
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
NAPA
Yes
Yes
Visual Studio /
Lightswitch
Yes
Yes
End User
Web UI
Yes
SharePoint
Designer
Access Services
InfoPath
Yes
Power User
#SPC14
#SPC270
@RHarbridge

51. Easy To
Improve?
Works Across Available
Devices?
Anywhere?
Easy To
Deploy?
Developer
Skills
Required?
SharePoint
OOTB “App”
Yes
Yes
Online
Yes
SharePoint
App
Yes
Yes
Online
Yes
Yes
Office App
Yes
Yes
Online*
Yes
Yes
Access
Services
Yes
Yes
Online
Yes
Search Driven
App
Yes
Yes
Online
Yes
InfoPath Form
Yes
Yes
Yes
#SPC14
#SPC270
@RHarbridge

52. The Outcome…
SharePoint is a platform that makes it
easy to extend and leverage for
business challenges.
From Here
To Here
#SPC14
#SPC270
@RHarbridge

53. What To Watch Out For…
Sometimes it can be easier to start
simple with a more basic solution to
validate/identify needs.
From Here
To Here
#SPC14
#SPC270
@RHarbridge

54. SharePoint is easy to extend and leverage.
Integrating and knowing when is key.
#SPC14
#SPC270
@RHarbridge

55. With clear needs and the right questions
you can select the right tool.
#SPC14
#SPC270
@RHarbridge

56. Baseline Questions
Open Questions
Probing
Questions
Closed
Questions
Confirmation
Questions
#SPC14
#SPC270
@RHarbridge

57. #SPC14
#SPC270
@RHarbridge

58. How Do We Buy
rd
3
Party Products?
Identify Our
Needs
Are There
Practical Options
OOTB?
What Type Of
Product Would
Meet Our Needs?
What Vendor
Should We Use?
Purchase Product
Negotiate
Awesome
Discounts
What Questions
Should We Ask?
How Do We
Compare?
#SPC14
#SPC270
@RHarbridge

59. SharePoint Migration
SharePoint Permissions
SharePoint Social
SharePoint Workflow
#SPC14
#SPC270
@RHarbridge

60. Buying The Right Migration Tool…
Identify Our
Needs
Are There
Practical Options
OOTB?
What Type Of
Product Would
Meet Our Needs?
What Vendor
Should We Use?
Purchase Product
Negotiate
Awesome
Discounts
What Questions
Should We Ask?
How Do We
Compare?
#SPC14
#SPC270
@RHarbridge

61. Migration Process
Identify Source
Content To Be
Migrated
Determine
Migration Priority
Determine
Ownership Of
Content
Analyze Existing
Content
(Location, Quantity,
Solutions)
Clean Up Content/
Content Refresh
Define Content Map
Assess Office 365
Environment
Prepare Office 365
Environment
Resolve Issues
Post Migration
Testing/
Validation
Define Migration
Schedule
Migrate Content
Based On Map/
Schedule
Migration
Preparation
Assessment
For Office 365 Migrations
Validate Content
Based On Content
Map/Schedule
Create New Site(s)
In Office 365
Owner Review Of
Content (Training
Opportunity)
Approved
Plan Launch Efforts
Launch New Site
(w/ Training)
Set Source Content
To Read Only
Review Feedback
Delete Source
Content That Has
Been Migrated
#SPC14
#SPC270
@RHarbridge

62. Buying The Right Migration Tool…
Identify Our
Needs
Are There
Practical Options
OOTB?
What Type Of
Product Would
Meet Our Needs?
What Vendor
Should We Use?
Purchase Product
Negotiate
Awesome
Discounts
What Questions
Should We Ask?
How Do We
Compare?
#SPC14
#SPC270
@RHarbridge

63. Buying The Right Migration Tool…
Identify Our
Needs
Are There
Practical Options
OOTB?
What Type Of
Product Would
Meet Our Needs?
What Vendor
Should We Use?
Purchase Product
Negotiate
Awesome
Discounts
What Questions
Should We Ask?
How Do We
Compare?
#SPC14
#SPC270
@RHarbridge

64. #SPC14
#SPC270
@RHarbridge

65. Buying The Right Migration Tool…
Identify Our
Needs
Are There
Practical Options
OOTB?
What Type Of
Product Would
Meet Our Needs?
What Vendor
Should We Use?
Purchase Product
Negotiate
Awesome
Discounts
What Questions
Should We Ask?
How Do We
Compare?
#SPC14
#SPC270
@RHarbridge

66. Buying The Right Migration Tool…
Identify Our
Needs
Are There
Practical Options
OOTB?
What Type Of
Product Would
Meet Our Needs?
What Vendor
Should We Use?
Purchase Product
Negotiate
Awesome
Discounts
What Questions
Should We Ask?
How Do We
Compare?
#SPC14
#SPC270
@RHarbridge

67. Power
User
IT Pro
•
•
•
•
Often licensed by user.
Typically lower cost.
Requires manual ‘orchestration’ or management.
Doesn’t support scheduling, or scripting.
• Often licensed by time period or size of content being
migrated.
• Typically a scaled cost where larger migrations cost more.
• Supports scheduling, or scripting.
• Often includes comparison or reporting/assessments.
#SPC14
#SPC270
@RHarbridge

68. Buying The Right Migration Tool…
Identify Our
Needs
Are There
Practical Options
OOTB?
What Type Of
Product Would
Meet Our Needs?
What Vendor
Should We Use?
Purchase Product
Negotiate
Awesome
Discounts
What Questions
Should We Ask?
How Do We
Compare?
#SPC14
#SPC270
@RHarbridge

69. Buying The Right Migration Tool…
Identify Our
Needs
Are There
Practical Options
OOTB?
What Type Of
Product Would
Meet Our Needs?
What Vendor
Should We Use?
Purchase Product
Negotiate
Awesome
Discounts
What Questions
Should We Ask?
How Do We
Compare?
#SPC14
#SPC270
@RHarbridge

70. •
•
•
•
•
•
•
•
What version is the product?
How mature is the product?
• How mature is the product’s supporting ecosystem and vendors?
How extensible and customizable is the product?
How user friendly and usable is the product?
• How does the product handle exceptions?
• For whom is the UI designed?
How difficult is it to manage and administer the product?
• How do you update the product?
• How complex is the installation and how complex are the dependencies?
• Does it support automation? (Can you batch script or automate administrative tasks?)
Who else is using the tool?
• What is their experience of the tool like?
• Do they have similar needs?
Product Applicability (Based On Product Proof Of Concepts/Demonstrations)
Detailed Price Proposals (Including Estimates for Integration Costs, Support, and Training)
#SPC14
#SPC270
@RHarbridge

71. Buying The Right Migration Tool…
Identify Our
Needs
Are There
Practical Options
OOTB?
What Type Of
Product Would
Meet Our Needs?
What Vendor
Should We Use?
Purchase Product
Negotiate
Awesome
Discounts
What Questions
Should We Ask?
How Do We
Compare?
#SPC14
#SPC270
@RHarbridge

72. Buying The Right Migration Tool…
Identify Our
Needs
Are There
Practical Options
OOTB?
What Type Of
Product Would
Meet Our Needs?
What Vendor
Should We Use?
Purchase Product
Negotiate
Awesome
Discounts
What Questions
Should We Ask?
How Do We
Compare?
#SPC14
#SPC270
@RHarbridge

73. Key Migration Steps
Administrators
Identify Source
Content To Be
Migrated
Users
Do You Know
What Content Is
Out There?
No
Work With Users To
Understand Content
Yes
User Driven
Clean Up? Or
Admin Driven
Clean Up?
Clean Up!
Delete Unnecessary
Source Content &
Versions
Determine Who
Owns Content
User Driven
Admin Driven
Clean Up!
Delete Unnecessary
Source Content &
Versions
(Meaning It Can’t Be
Indexed Instead)
Does Source
Content Need To
Move?
Yes
No
Index The Content &
Define Appropriate
Result Sources,
Pages & Verticals
(Is The Folder
Structure Important?)
#SPC14
Portal Solutions
Migration Decisions
Whitepaper w/ All
Of Questions We
Should Ask…
#SPC270
@RHarbridge

74. Buying The Right Migration Tool…
Identify Our
Needs
Are There
Practical Options
OOTB?
What Type Of
Product Would
Meet Our Needs?
What Vendor
Should We Use?
Purchase Product
Negotiate
Awesome
Discounts
What Questions
Should We Ask?
How Do We
Compare?
#SPC14
#SPC270
@RHarbridge

75. Buying The Right Migration Tool…
Identify Our
Needs
Are There
Practical Options
OOTB?
What Type Of
Product Would
Meet Our Needs?
What Vendor
Should We Use?
Purchase Product
Negotiate
Awesome
Discounts
What Questions
Should We Ask?
How Do We
Compare?
#SPC14
#SPC270
@RHarbridge

77. Microsoft PinPoint!
#SPC14
#SPC270
@RHarbridge

78. SharePointReviews.com
#SPC14
#SPC270
@RHarbridge

79. #SPC14
#SPC270
@RHarbridge

80. #SPC14
#SPC270
@RHarbridge

81. Many vendors are not always
biased, and often even when
biased highlight important
decision criteria/questions.
#SPC14
#SPC270
@RHarbridge

82. The Outcome…
With clear needs and the right
questions you can select the right
tool.
From Here
To Here
#SPC14
#SPC270
@RHarbridge

83. What To Watch Out For…
The hardest part of selecting the
right third party tool is having the
right questions.
From Here
To Here
#SPC14
#SPC270
@RHarbridge

84. With clear needs and the right questions
you can select the right tool.
#SPC14
#SPC270
@RHarbridge

85. #SPC14
#SPC270
@RHarbridge

86. Enable your organization to get the most
out of your SharePoint investments.
#SPC14
#SPC270
@RHarbridge

87. Understand SharePoint, your technology,
the ecosystem and the process.
#SPC14
#SPC270
@RHarbridge

88. SharePoint is easy to extend and leverage.
Integrating and knowing when is key.
#SPC14
#SPC270
@RHarbridge

89. With clear needs and the right questions
you can select the right tool.
#SPC14
#SPC270
@RHarbridge

90. From Here
To Here
#SPC14
#SPC270
@RHarbridge

91. Organizers, Sponsors and You for Making this Possible.




Twitter:
Blog:
Email:
Resources:
@RHarbridge
http://www.RHarbridge.com
Richard@RHarbridge.com
100+ SharePoint Presentations At.. SlideShare.net/RHarbridge
Great SharePoint 2013 Stories At..
Microsoft Case Studies
130+ SharePoint Standards At..
SPStandards.com
14 Additional Resource Slides Included In This Deck..
#SPC14
#SPC270
@RHarbridge

92. Sponsored by

93. Buy
Pros & Cons To Build vs Buy
Pros
Cons
Often covers most of the
requirements
Less flexibility and control
Vendor does enhancements/upgrades Dependence on vendor delivery
Build
Lower total cost of ownership
Locked in on cost and interoperability
Pros
Cons
Addresses your requirements best
Dependent on internal
expertise/effort
Full control and flexibility
Higher risk of poor documentation
Control over costs
No economies of scale, higher costs
#SPC14
#SPC270
@RHarbridge

94. Risks To Build Vs Buy
#SPC14
#SPC270
@RHarbridge

95. SharePoint Permissions
SharePoint Social
SharePoint Workflow
#SPC14
#SPC270
@RHarbridge

96. Power
User
IT Pro
• Often licensed by server or by user.
• Typically lower cost.
• Focused on end user driven interaction/scenarios.
• Doesn’t support scheduling, or scripting.
• Often licensed in a bundle with Governance functionality.
• Typically a higher cost based on additional functionality.
• Often supports scheduling, or scripting.
• Often includes comparison or reporting/assessments.
#SPC14
#SPC270
@RHarbridge

97. Needs
Questions
While a resource like the
migration one doesn’t always
exist for this (and many other
purchase decisions) you should
always ask questions that
validate/clarify needs.
#SPC14
#SPC270
@RHarbridge

98. SharePoint Permissions
SharePoint Social
SharePoint Workflow
#SPC14
#SPC270
@RHarbridge

99. Extending
Complimenting
Supplementing
Replacing
Ignoring/Locking Down
When are people going beyond SharePoint for Social Functionality?
How To Lock Down SharePoint’s Social Features
#SPC14
#SPC270
@RHarbridge

100. SharePoint Permissions
SharePoint Social
SharePoint Workflow
#SPC14
#SPC270
@RHarbridge

101. #SPC14
#SPC270
@RHarbridge

103. CONSIDER
SHAREPOINT
ONLINE…
An excellent way to provide easier sharing & anywhere, anytime access

104. CONSIDER
AZURE…
SharePoint internet sites, development & test environments in Azure

105. WE CAN DRIVE
BETTER
RESULTS…
Lync
You might not be leveraging everything Microsoft can provide
Exchange

106. SOLUTIONS NEED TO:
- Be rapidly deployed & adopted.
- Be available anywhere & anytime.
- Be available on any device.
- Meet expectations for today &
tomorrow.
More solutions that leverage SharePoint = More out of your SharePoint investment.