Simplified SAP Global Trade Services Customs Export/Import Documentation with SAP Event Management

1. Simplified SAP GTS Customs
Export/Import Documentation
with SAP Event Management
Gopi Chandrakesan
SAP Event Management

2. SimplifiedSAPGTSCustomsExport/Import
DocumentationwithSAPEventManagement
Customs management in SAP GTS
Agenda
How Global Supply Chain Management developed?
SAP Global Trade Services major components
Predefined SAP EM expected and unexpected events in SAP
GTS
Export and Import declaration documents
Customs export declaration: SAP Event Management
expected and unexpected Events
Customs import declaration: SAP Event Management
expected and unexpected Events
Benefits of using SAP GTS Customs Management
Conclusion

3. SimplifiedSAPGTSCustomsExport/Import
DocumentationwithSAPEventManagement
How Global Supply Chain Management developed?
We are probably all aware of hearing or reading the news and publications about
how global trade has developed over the last fifty years. Portugal started the
eastern trade in the 15th century and they slowly established a sea faring route
to sell or exchange the products. The Portuguese had travelled through many
countries and took many years to sell or exchange their products. Slowly, this
form of trading in the current century has formed many billion-dollar companies
selling their own unique products. Global trade is inevitable and every
international trade organization would like to have a footprint in all of the
countries, but countries have their own import and export models, rules and
regulations to protect their people, land, resources and economy. In most
situations, these implement restrictions on what, how, where and when trade can
be performed.
If we look closely at global supply chain management, the global trade export
and import processes are an integral part of it. We could not split global trade if
a company is selling their products beyond their country boundaries or territories.
If a company imports or exports their products, then they have to abide with the
import and export laws and regulations of their own country in addition to the
country that they are importing from or exporting to.
In today’s world, the biggest threats are nuclear, epidemic, and global terrorism.
Countries are setting more stringent rules and regulations than two or three
decades ago. The import and export of food products will have different rules
and regulations than for example vehicle import and export. Pharmaceutical
import and export rules and regulations are again different from food product
import and export. A company has to declare to the export and import customs
departments exactly what their goods or services are, or contain, prior to
departure via country import or export.

4. SimplifiedSAPGTSCustomsExport/Import
DocumentationwithSAPEventManagement
The SAP Global Trade
Services major components
can be described as:
•Compliance Management
•Customs Management
•Risk Management
•Electronic Compliance Reporting
(ECR)
SAP Global Trade Services major components

5. SimplifiedSAPGTSCustomsExport/Import
DocumentationwithSAPEventManagement
Customs management in SAP GTS
The Customs Management component will assist you in generating the
required export and import documentation for customs authorities. The
trade documentation is required to accompany the products, or to be sent
in advance in electronic form or as physical documents prior to the export
or import occurring. Every country has their own automated application
systems, for example in the USA there is the Automated Export System, in
Germany the ATLAS system, and in New Zealand the TSW system. All these
systems help trading companies to submit their import and export
clearances electronically.

6. SimplifiedSAPGTSCustomsExport/Import
DocumentationwithSAPEventManagement
Predefined SAP EM
expected and unexpected
events in SAP GTS
The image provides an overview of
the high level integration between a
SAP Global Trade Services system
and a SAP Event Management
system:

7. SimplifiedSAPGTSCustomsExport/ImportDocumentation
withSAPEventManagement
Export and Import declaration documents
The declaration documents required for export and
import can include:
•Customs documents
•Customs shipments
•Presentation documents
•Predeclarations
•Inbound delivery documents

8. SimplifiedSAPGTSCustomsExport/Import
DocumentationwithSAPEventManagement
Customs export declaration:
SAP Event Management expected
and unexpected Events
The image provides a diagrammatic
overview of the customs export
declaration process as processed
within a SAP Global Trade Services
system and a SAP Event Management
system:

9. SimplifiedSAPGTSCustomsExport/Import
DocumentationwithSAPEventManagement
Customs import declaration:
SAP Event Management expected
and unexpected Events
The image provides a diagrammatic
overview of the customs import
declaration process as processed
within a SAP Global Trade Services
system and a SAP Event Management
system:

10. SimplifiedSAPGTSCustomsExport/Import
DocumentationwithSAPEventManagement
Benefits of using SAP GTS Customs Management
Receive high visibility on customs operations and import and export
customs documents
Trigger a proactive alert if the import and export customs documentation
are not sent on time
Create manual or automated customs documentation before time
Avoid costly fines and demurrage charges
Submit electronic customs clearance with European, US, Asian, New
Zealand and Australian customs authorities in a timely manner
Track and trace shipments and custom declaration requirements at
departure or destination ports
Receive customs declaration status on shipments
Raise an alert when customs authorities do not provide clearance of the
shipments within a specific time

11. SimplifiedSAPGTSCustomsExport/Import
DocumentationwithSAPEventManagement
Conclusion
Enabling SAP Event Management with SAP Global Trade
Services provides high visibility of customs import and
export declaration documents and provides preventive
action enabling submission of manual or electronic
documents without any delay.

12. SimplifiedSAPGTSCustomsExport/ImportDocumentation
withSAPEventManagement
THANK YOU
Gopi Chandrakesan – SAP Event Management Consultant
Reach me @ rcgopi@gmail.com
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