6. Introduction
Range of skills, tools, and techniques
Accomplishing specific tasks, projects and goals
Business or work activities
Personal activities
Combination of processes, tools, techniques, and
methods
11. Clarity of Priorities
Know your priorities
you'll have a road map to guide your behavior
managing competing priorities
provide a partial, complex compromise
Working smarter is all about clarity of purpose
simplicity of process
Do not overcomplicate it with too many tools
12. Investment of Time
It's been said that 80% of our results come from 20%
of our efforts.
Maximize your efforts by investing 80% of your time
Discover the things that produce the greatest results
13. Interruptions
tremendous drain and time waster.
Interruptions, distractions, vistors
close your door
unhook your telephone
get all your work done without any distractions
some of them become opportunities to help increase the
productivity and effectiveness of your team
14. Conflict
• A conflict is an opposition of people, forces, or other
entities
• Conflict takes up energy and drains us of our ability
• To be enthusiastic, focused and productive.
• You'll have more energy and focus as a result.
15. Personal Concerns During Business
Hours
Personal issues including family problems, life changing
situations, emotional difficulties, illness
can impact your job and ultimately your ability to advance
your career
Try as you might to keep your private life separate from
your work life
Learn how to keep personal issues from negatively
affecting your job
Respect the boundaries between personal concerns and
business
Stay focused on the present task at hand while also
minimizing distractions
16. Procrastination
Act of replacing high-priority actions or tasks with low-
priority actions
Putting off important tasks to a later time
May result in stress, a sense of guilt and crisis, severe loss
of personal productivity
Social disapproval for not meeting responsibilities or
commitments
Indecision, daydreaming and delay
Working with a professional
17. Lack of Self-Discipline
Structure supports our
creativity
Knowing what to pay
attention to and living
from this awareness
Creating the supports and
structures that help us
"stay on track"
Fully honor our
commitments
18. Unfinished Projects
Jumping from project to project
leaving tasks partly done
constantly switching priorities
tie up loose ends
Review your finances
If you're desperate to finish these projects to make
money, fear may be blocking your intuition
You'll have trouble thinking clearly and setting priorities
“Idea board" near your desk
19. Socializing
Having a welcoming attitude
can lead to disturbances
and disruptions
social visits that take up too much time
visits can come from superiors, peers, subordinates, or even
personal friends
solution is to be strategic and manage by exception
Send out a clear message that you are not available
Postpone all socialization until office hours are over
stand up as soon as somebody comes to your desk and keep
standing until he or she leaves
Fine line and balance between the two
20. Guilt and Shoulds
"Shoulds" come from the unexamined beliefs that
unconsciously guide our behavior
guilt is the outcome of these "shoulds.“
Identify your pre-existing beliefs
Unexamined beliefs create guilt
Explore what's really important to you NOW
24. Strengths:
What advantages do you have?
What do you do well?
What relevant resources do you have access to?
What do other people see as your strengths?
25. Weaknesses:
What could you improve?
What do you do badly?
What should you avoid?
Are You not qualified fully for the future
opportunities?
26. Opportunities:
Where are the good opportunities facing you?
What are the interesting trends you are aware of?
Useful opportunities can come from such things as:
Your immediate boss quitting
Alternate portfolio in a related field
Any personal Oppourtunities ?
Eg Marriage
27. Threats
What obstacles do you face?
Are the required specifications for your job changing?
Is changing technology threatening your position?
Could any of your weaknesses seriously threaten your job?
Is there any threat to you which will force you not to take
the “Opportunity” when it comes along?
29. Email
‘Ping' goes or the duck pops up
Stop doing that
Postman arrived once a day
Mute or disable whatever 'you have mail' signal you use
Disable the automatic check and do it manually
Four times a day
When you do open up
Read
Action
Delegate
File or bin immediately, each email in turn
Be strict - you can do this
30. Subscriptions
Mailing lists, blogs, feeds, social networking sites
Multiply like rabbits
Take time to read
Reduce the numbers
Un-subscribe from ALL of them
Re-subscribe only to the ones that you absolutely have
to have
Between two and three hours a week
31. TV
Turn off the TV.
Turn it on only when you want to watch something
When you are done watching turn it off again
Be selective about what you want to watch
32. Make a list
Make a list of everything
You would like to accomplish
Sort the priorities
Anything that is geared towards generating income
naturally outranks
Schedule everything on the list
33. Schedule
Break the whole day down, from start to finish
Proven to work
Try not to allot more than two consecutive time
chunks
Finish each task within the allotted time
Literal two or three minutes
Re-schedule it
Download a countdown timer and use it
You really strive to finish a given task within the
allotted time
You become aware of how and on what, your
time is being spent in general
34. Phones
Put your cell phone on silent
let it take messages
Every time you find yourself distracted
check yourself and focus again on the task at hand.
simply make a note of it
attend to it when appropriate
http://www.youtube.com/watch?v=gc2Ks3lQew8
35. Bonus Tip
Difficult to accept and little tricky to master
Power napping
Comfy chair away from your desk or workspace, sit, relax
and close your eyes for ten minutes
Awake enormously refreshed
Splash your face with cold water
After Lunch or Early evening
You will feel energized
Get a whole lot more done.
Get seven hours sleep each and every night
36. Don’t let others steal your time !
Do you know people who want to talk all the time, just for
the sake of it; people who just want to be around for no
reason and prevent you doing things you want to do ?
Nice as you may be, there is only one solution because your
priorities have to come first !
Don’t let them waste your time if you are getting nothing
positive from it.
If they are wasting your time, avoid them like the
plague, either totally, or at periods when you cannot afford
to waste time.
For some, full time avoidance is the only answer. Let them
waste their time if they wish, don’t let them waste yours.
How you give them the message will depend on your
personality, but you have to for your sake.
37. Conclusion
There's a time for love and romance
for jubilation, and for sorrow
Time to relax, and a time to catch up with the running
moments
What is important is to be in control of time
No matter how pressured or tight any situation might be
To be on time for everything, under the natural conditions
of things, on a normal flow of moments
Don’t have paper mountains !
Blow up the electronics !
38. Time management, like any other skill, is
not hard to develop
Don't look upon this training unit as a one-shot deal
Look at it as only the first step
Second step should be taken immediately before you toss the
materials aside
Schedule time in your planner
Time should be kept not as an enemy, but as a companion
towards your destined paths
