This document discusses Oakton Technology Consulting's implementation of an internal collaboration platform called Ozone using SharePoint 2010. It provides an overview of Oakton as an Australian consulting firm and describes how Ozone improved collaboration, knowledge sharing and organizational visibility. Examples are given of how Ozone was used by various clients to enhance communication and deliver business benefits.
SharePoint 2010 Collaboration Platform Drives Engagement at Consulting Firm
1. Consulting Technology
How you
about a
think
problem
is more
important
than the
problem
itself
SharePoint 2010 for Internal Collaboration & the
Social Collaborative Intranet – A New Way of
Working
www.oakton.com.au
2. Consulting Technology
Agenda
9.30- 10.45 am
Collaboration with SharePoint 2010
Live Demonstration of Ozone
Case-Study Department of Education QLD
10.45- 11.00
Break
11.00 – 12.300
Building your own collaborative Intranet
The Technology Options
Mobile Apps and Cloud
SharePoint 2010 -2013 Collaboration Features
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Collaboration
— Better Collaboration and
Networking - The tools for building
a modern organisation
— Improved Document Management
personalised and manageable
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Search
— The ability to have one
place for everything and
be able to search and
find what they are
looking for
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Visibility
Increase Organizational Visibility with:
— Business Intelligence
— Like Key Performance Indicators
— Sales Dashboards
— Customer Service Dashboards etc
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Setting the Scene
Oakton Technology Consulting
Industry: Technology
What we do: A consulting and
technology firm founded in
1988, bringing together
industry experience,
business insight and
specialist technology
Employees:1100
Location: Melbourne, Sydney, Canberra, Brisbane,
Perth and Hyderabad
6 www.oakton.com.au
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Social Computing
Teamwork
“Existing Platform not intuitive and
“Limited ability to hold online
limited remote access. Staff wanted a
discussions, share issues, work
2.0 feel similar to
together within and between
teams”
Knowledge Management
Connectivity
“Disparate and dated knowledge
“Siloed and insular communities
repositories limit the ability to
prevent exchange of ideas and reduce
respond to opportunities and solve
the ability to find and leverage diverse
customer problems”
skills and experience”
Communication
“Disparate and dated knowledge. Communication
not prioritised or targeted, resulting in
information overload & inability to know what is
important
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The Heart Beat of Oakton
Integrated into the way individuals work
— Creating Networks, Sharing and
Collaboration
— Allowing staff in different teams to be
constantly connected and
communicating across functional and
location boundaries to solve the more
complex problems
— New way of working drives great
engagement, participation and social
interaction
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What is Online Collaboration?
Online Collaboration technologies
allow employees, partners and
customers enhanced capabilities to
work better together and share
information in both co-located and
distributed enterprise environments.
It can be defined as the work that
takes place among people when a
business process is not pre-
determining how the work should
take place.
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Ozone - Activity feed
Facebook style status
update capability,
including attached links
and images
Hash tags and mentions
incorporated in a post
Replies and interaction
13 www.oakton.com.au
www.oakton.com.a
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Search in Ozone
Integrated
people
search
Search
facets
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Collaboration sites
Bid, Project, Team and Community sites available on self service basis
User tags
Specific site
types
Activity stats
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Self service site creation
CRM system
integration
Abstracted
security model
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Evidence
Improved Organisation Performance Comments included
— Quality of Proposals
— Ozone is fantastic great initiative
— Through ease of access of IP
— Improved Communications from Ozone
— Easily find and leverage IP
— Good Offering from Ozone
Improved Employee Satisfaction
— Significantly Improved
— Employee rated the improved in Corporate
Communications from 28% to 68% where the single
biggest change was Ozone
— Employee felt better about corporate communications
— Improved Communications brings better business
alignment
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More on ROI
Employee Retention
— Reduced Voluntary turnover by 5%
— Quality Relationship with Managers
Continuous Improvement
— Oakton recognised that the previous portal where it
was useful for documents and finding information, did
not provide, networking or collaborative features or
Search.
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Ozone a year on
Networking
location based but
people are more
connected now.
Isolated Clusters
have emerged
showing a group of
people that work
closely together.
The single nodes
show a new
employee or
someone with no
activity
21 www.oakton.com.au
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Ozone Details
Oakton - Intranet and collaboration platform
— SharePoint 2010 is used for Oakton’s internal
collaboration and Document Management platform
— Focus is on search, and collaborating around client
deliverables and developing internal IP
— Integration with CRM platform via BCS
— Aggressive time frames under 6 months, minimal
budget
— Supported by our Hyderabad team
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Defining Collaboration Goals
— Dynamic – adjusting rapidly to business
conditions
— Collaborative – bringing together resources, both
internal and external, to share insights and solve
problems
—Connected – enabling access to information
regardless of time, distance or organisational silo’s
Only 44% of corporate users can find the (internal) file they’re
looking for compared to 86% of similar internet users
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People Seek Information Differently
People have different preferences for connecting, obtaining information and communicating.
This diagram expresses how different Myers-Briggs preferences would likely prefer to access
social networking and collaboration features.
Extravert Blog
“Following”
(Like variety, active) Status
Update
Join
Community
Send or Team Site
Link
Look for
Methods Look for
& Corporate
Introvert Policies Info
(Intense, Reflective)
Sensing Intuition
(Practical, accurate with 5 senses) (Creative, looking for meaning)
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enterprise social maturity model
Level 3
(rich social enterprise)
In addition to SharePoint:
• Expertise Discovery
Level 2 • Gamification, Rewards and Badging
(basic social platform) • Ideation & Innovation Management
• Mobile Apps
• Microblogging
• Collaborate with External Parties
• Site & Activity Feeds
Level 1 • Social Learning and Video Streaming
• Community Forums
• Social Knowledge Base
(point solution) • Reputation
• Social Analytics
• Microblogging • Lync and Outlook Integration
• Cloud based • Dynamics CRM and Salesforce.com connector
• Yammer integration / migration
• Twitter, LinkedIn, RSS, Aggregation
• Records management compliance
• eDiscovery and legal audit
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What is the Target State for a Social
Networking Collaboration Platform?
1. Personalised profile, workspace and content
2. Create a connected network
3. Distribute/enable creation of content
4. Identify and Embed high value business
objects
5. Find, harvest, measure and promote valuable
information
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Social and Mobile
— Oakton has developed a range of
mobile tools to make Ozone easier to
access on the road
— This is for the Android and allows
users to geospatial locate their
collegues
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Oakton’s Social Collaboration Business Platform
Delivering Business Outcome
Sales Marketing Field Force Customer Product Human
Enablement Service Development Resources
Business Enablers
Innovation Employee Acquisition
Customer Marketing Customer Customer & Retention
Acquisition Effectiveness Service Feedback New Product
Up/Cross Sell Trends Development Collaboration
Operational
Systems
Social and Cloud
External Systems Social Tools
Social Intranets
Social Analytics Monitoring Personalised Insight to Action Social Collaboration
Listening Offers
Social Business Components
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Enterprise Social Networking
with SharePoint 2010
• Expertise Search- User Profiles
• Easier to extend and customise
• Organisation Chart
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SharePoint 2010 Collaboration Enhancements in
Ozone
My Sites Not Flexible • Unable to surface activity streams on the homepage
Ability to Like, Comment or Use
Micro-blog with Hash tags
• Not available
Suggestions and
Recommendations
• Entry level
Blog, Wiki’s and discussion
board
• Difficult to use
Team Sites Structured • Lack of informal community
Needs to look more like • LinkedIn or Facebook
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A snapshot of Oakton
₋ We’re an Australian Consulting and Technology firm founded
in 1988
₋ Listed on the ASX in 2000
₋ 1000+ consultants and technologists, with deep industry expertise,
intimate domain knowledge and specialist technology skills
₋ Leading System Integrator extending Microsoft, Oracle, SAP, IBM
business applications
₋ Leader in developing Enterprise Portals and Social platforms.
45 www.oakton.com.au
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Oakton’s Social & Collaboration
Clients
Since 2010 we have delivered a large number of engagements using
Microsoft SharePoint technologies to organisations such as:
QLD Dept. of Education Retravision
Queensland Rail Reliance Petroleum
Wesfarmers Prime Minister & Cabinet
QLD Environment & Resource Mgt Peabody Energy
Australia Post Infigen Energy
Stockland Department of Defence
GPT Civil Aviation Safety Authority
Virgin Mobile Australian Unity
United Energy AMP
UGL Services Virgin Mobile
News Limited
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EdTube allows teachers and students to
easily upload, create albums, share and
collaborate around videos and images;
and EdStudio which provides a rich
environment where staff and students can
collaboratively construct learning
experiences by mashing together content
from diverse sources (edTube, Learning
Objects, Office documents, HTML and Rich
Text etc.) and combining the content with
interactive tools (discussion forums, drop
boxes, activity streams etc.
47 www.oakton.com.au
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DEECD VIC - Skills Navigator
Oakton is currently rebuilding the Skills
Navigator on SharePoint 2010.
It will be a single portal for information on
training providers and courses that is
easily searchable and available on a range
of devices.
It will include a database containing
course, provider, location and occupation
information with an easy to use search
and geospatial enabled interface to
enable consumers to easily find the
course they are looking for within the a
specific location.
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News Limited
— New Limited needs a new way to
communicate to staff to provide
Targeted News, Corporate
Communication and other tools
— The tools included employee
search, leave, corporate calendar
and a range of forms and templates
— The SharePoint 2010 Intranet also
provides access to Performance
System and Learning Management.
49 www.oakton.com.au
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SP AusNet Proof of Concept
SP AusNet wants to deliver
a Enterprise Content
Management System for
Network Solutions
A POC was delivered to
allow the business to see
what was possible with
SharePoint 2010
The POC included document
automation, project sites,
search and the ability to
interface to current drawing
management solution
Objective.
Oakton provided consulting
and delivery services in
order to design and
implement the POC.
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Metadata
Deployment
Managing
document for
review and
collaboration
with workspace
and co-
authoring
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Site automation
and creation with
linked content
types
InfoPath Forms
for Forms Based
Access
Authentication for
External
collaboration
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• Asset
Management
View Details
about
particular
asset in
form, map or
photo view.
• Integration
into back end
systems
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What problem do you want defined?
Melbourne Strategic partners
Sydney Microsoft
Canberra Oracle
Brisbane SAP
Hyderabad IBM
23 years Thank you and Q&A
9 key industry sectors
800 plus clients
10,000 plus projects
www.oakton.com.au
Editor's Notes
Thanks Ann and Nick.I just wanted to spend a couple of minutes introducing who Oakton is and the expertise we have before moving on to showcasing some of the client work we have done and the learnings we have taken from that.Oakton are one of Australia’s largest system integrators listed on the Australian Stock exchange.We are a gold certified partner and focus entirely at the Enterprise Business application layer.We are certified across a number of competencies in this space and have a track record of really extending Microsoft applications to their full potential and delivering fully integrated business platforms.
Our client base includes large Australian and international companies and this slide shows a sample of companies we have worked with recently on Sharepoint related projects. Whilst most of our work takes place in Australia, we have supported our customers in many parts of the world as they design and deploy solutions for their various regions.Our case study today is going to focus on the Department of Education and Training in Queensland and specifically how they have deployed a Social Platform on Microsoft SharePoint across their very large business and geography.
How do we satisfy user experience without compromising the rich functionality of SAP?User experience is deeper than “looks”It also means ease of use – Simple, Intuitive, Consistent, Accessible, Familiar, Reliable, Agile, Cost EffectiveCan we confidently say this about any of the traditional set of SAP user interfaces?