Green Cluster Summit - GCDPo @BAZI 2013.1

1. Micro
Experiences

2. The XP Team is a program that promotes the EPs interaction between each other and it also
increases the connextion between EPs and AIESEC Entity. This program is about raising a strong
engagement with AIESEC Entity while exchange.
Objectives:
To engage and to link EPs with AIESEC opportunities, generating showcasing and informations
about the countries chosen by EPs.
Why is it important to AIESEC?
To generate leadership positions, forming AIESEC ambassadors, increasing the EPs reintegration
rate in LC (X+T), producting informations updated (showcasing, booklets) even more reliable.
Duration and Structure:
Minimum of 12 weeks up to 18 weeks - The start should be given three weeks prior to the first
departure of a team member, and end up to 3 weeks after the arrival of the latest member of the
team.

3. Before Exchange
In the 3 first meetings before the first departure (of a team member) should content
Before X First Meeting
•The GCDP role
•Internship goals
•Metas para Match
Before X Seccond Meeting
• To do List for X – main informations that should be collected (gastronomy and tipical
clothes, places to visit, cost of living, general informations, curiosity, videos, photos...)
• Feedback and Sharing culture
•Reflection on strengths and weaknesses
*In this project the EP Manager will lead the EPs team

4. During Exchange

5. AMP (Host, Buddy and OC) *AMP = associated membership program
Present the proposal of AMP at the first meeting of EP and EP Manager and
detecting interests in a form or standard document. The structure of Host and
Buddy is made by ICX, and OCs are the responsibility of Conference Managers.
AMP provides EPs Micro XPs and encourages participation in programs and
membership as Host ,Buddy and OC’s Events - all short term positions.
-Objectives:
Integration with the organization, awareness of the exchange experience, contacts and knowledge of the
products of AIESEC.
- Why is it important to AIESEC:
​
Can solve problems with Host, helping in improving the service and connecting with our values -
multiculturalism; stimulating exchanging and making the EP more AIESECer; pipeline to OC (TMP and
TLP).
-Duration and Structure:
For Host and Buddy - GCDPo exchange length (6-12 weeks)
For OC - OC length until the delivery of the event
-Recomendations:
GCDPo team (EP Manager or Match Manager) is the responsible for these activities tracking.
EP shall not blur its basics obligations as an exchange student (Match timeline, applications for vacancies,
event participation for EPs)

6. EP Self Management
EPs proactives become EP Managers;
-Objectives:
Accelerating MA, ensuring interaction with @ and providing a Leadership Role;
-Why is it important to AIESEC:
Because of the leadership positions generated by this project, we guarantee a higher rate of
reintegration and we can increase the EP exchange experience alignement.
-Duration and Structure
The EP will assume the leadership position to make other EPs MA quicker, so the job could last until the
EP Manager departure or until the last EP MA.
- Recommendations
The EP can only become EP Manager after becoming officially MA (to be matched in the system and
exchanging ANs), to ensure your RE and its members.

7. Induction + Conference
Global Citizen Discovery Days

8. Most common problems
of the EPs

9. How can we solve this?

10. What is expected

11. In this wiki you will find

25. Timeline

26. Integration Event

27. Tips for the event

28. Tips for the event

29. Reintegration event

30. Tips for the event
*3 hours of event (maximum)

31. Operational Plan

32. Flow and follow-up standard
processes

33. 1. Micro Management
• 1.1 – Operation Planning for GCDPo processes

34. • 1.2 – Minimuns and maximuns
Contact Raise Match Realize

35. 2. Standard auditing process

36. 3. Making EPs use
@aiesec.net e-mail
- Start using ONLY EP’s @aiesec.net e-mail as soon as he is on MyAIESEC.net
- Encourage the EPs to apply for TNs using the @aiesec.net e-mail, emphasizing
the benefits and the importance of this action
Attention points:
• Teach the EP how to sync his personal e-mail with his @aiesec.net e-mail
• Don’t forget to update the e-mail in the contact spreadsheet