Presentation for time management workshop

1. Time Management Skills ENMU Ruidoso Thursday, February 17, 2011

2. Agenda 1. Why is Time Management Important? 2. Signs of Poor Time Management 3. Procrastination 4. Time Wasting Villians 5. Skills for Becoming More Organized

3. Why is Time Management Important? Text

5. “Failure to plan is planning to fail”.

7. Always busy but never finish projects

8. There’s never enough time

9. Clutter, messiness

10. Often late for appointments or meetings

11. Always tired

12. Lack of Focus

13. Missed deadlines

16. Waiting for the “right time” to tackle things

17. Saying “yes” to people for favors and other tasks instead of doing what you need to get done

18. Thinking and acting “short term” instead of planning ahead for the future

19. You know what you “should” be doing, but you find a million other things to do instead

21. You are afraid to do it

22. You don’t know how to do it

24. Disorganized meetings

25. Interruptions

26. Failure to delegate

27. “Fire fighting”

29. Ignore your email – check it in the morning or afternoon

30. Turn off alerts and reminders during blocks of work time

31. Let your coworkers, friends, family know your schedule

32. Keep your work area clean

33. Learn to say no & to ask for help

34. Keep phone calls short, and limited to certain times of the day-state goals at beginning of conversation

36. Getting Organized Step #1: Decide on a tool to keep track of your “to – do” list, goals, and appointments

38. Choose one that is comfortable for you to carry or keep at your desk

39. Consider your needs:

40. Page per day, week

41. Blank pages or lined

42. Calendar pages

43. Pockets for receipts, etc.

45. Lots of functionality

46. Work with other organization tools

48. Technology is constantly changing

51. Yahoo!

52. MSN

55. Make a list of your immediate, short term, and long term goals

56. Make a “to-do” list your process (good habits)

57. Begin each day, week, month, year with your “master task list”Step #2: PRIORITIZE, PRIORITIZE, PRIORITIZE

58. Getting Organized Today This Week This Month This Year My Dreams for the future

60. Create a timeline-set milestones

61. Do the hardest thing first

62. Organize blocks of time-but don’t over-schedule yourself

63. Leave some free time in your schedule (Yes, I said that)

65. Email

66. Getting Organized Step #3: Don’t over schedule, and don’t think that you have to “do it all”.

68. Being organized will help you to free up time for fun, family, exercise, etc.

69. Block off time for these things. They are an important part of your schedule.