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Building an Extranet with Office 365
- 2. Paul Papanek Stork • Principal Architect for BlueChip Consulting Group • http://www.bluechip-llc.com • Contributing Author • Developer’s Guide to WSS 3.0 • MOSS 2007 Best Practices • Author • MCTS: WSS 3.0 Configuration Study Guide (70-631) • Pro SharePoint 2010 Development for Office 365 • Contact Information • Email: Paul.Stork@bluechip-llc.com • Blog: http://dontPaPanic.com/blog • Twitter: @PStork
- 3. Agenda • On-Premise Extranet Challenges • SharePoint 2013 Licensing Changes • Office 365 Primer • PALs vs. CALs • Designing an Extranet • Inviting External Users • Live Demonstration
- 4. What is an Extranet? • Intranet Site – Used for collaboration or dissemination of information to Internal Users • Internet Facing Site – Used to Publish information to Anonymous External Users • Extranet Site – Used for collaboration or sharing of information between External and Internal Users
- 5. Who are External Users? • Internal Users • Your employees • Onsite contractors • Employees of your affilitates • External Users • Anyone who isn’t an Internal User
- 6. On-Premise Extranet Designs • Edge Firewall – Single Firewall between SharePoint and Outside Users • Back to Back Perimeter Network – Separate SharePoint Farm in a Perimeter Network • Split Back to Back Perimeter Network – Separate SharePoint Farm with Internal SQL resources
- 7. On-Premise Challenges • Infrastructure • Firewall and DMZ adjustments • Anti-virus (now that Forefront AV is gone) • Multiple Authentication Providers • Internal users - AD • External users - Forms based Authentication • Licensing • External Users require Internet Licensing • Changed for SharePoint 2013
- 8. 2013 Licensing Change • 2007 • Internet License for Enterprise only • About $40,000 • 2010 • SharePoint 2010 for Internet Sites, Standard $10,000 retail • SharePoint 2010 for Internet Sites, Enterprise Still about $40,000 • 2013 • External Users are FREE!
- 9. Office 365 Licensing Plans • P - Small and Midsize Businesses • E – Enterprise Businesses • K – Kiosk Worker • A – Education • G – Government • Online Services (ala Carte) • Office Professional Plus • Exchange • SharePoint • Lync
- 11. What are PALs? • Client Access Licenses (CAL) • One required for each Internal User • Partner Access License (PAL) • Allows External User Access – FREE! • P1 Small – 500 Free • P2 Midsize – 10,000 Free • E Subscription – 10,000 Free
- 12. Typical Extranet Designs • One Site Collection per Partner • Easiest to Deploy • No communication between Partners • One Site Collection with Partner Sub Sites • Root Site can be used for Overall Communication • Break Security Inheritance on Sub-Sites • More Complex Design to maintain
- 13. Important Limits • Boundaries and Limits vary by Subscription Type • E3 Key Boundaries and Limits • 100GB + 500MB per licensed user total storage • 100GB Max Quota per site collection • 3,000 site collections w/ 2,000 sub-sites • 250MB File Upload limit • 10,000 PALs for External Users
- 15. Inviting External Users • Enable Sharing – Off by Default • Share Extranet Root • Read Only • Site Visitors Group • Share Company Sub-Site • Requires Breaking Security Inheritance • Contribute Permission • Company Members Group
- 16. Enable Sharing
- 17. Admin Groups • By Default three Groups for each Site Collection • Site Collection Owners – Full Control • Site Collection Members – Edit • Site Collection Visitors – Read Only • New Sub-Site with Unique Security • Can create up to 3 additional groups • 3 Additional Groups can be created manually • http://siteUrl/__layouts/15/permsetup.aspx
- 19. Managing External Users • Withdraw Invitations • Site Settings>Users and Permissions>Access requests and invitations. • Closing an Anonymous Guest Link • Delete Guest Link on Open Menu in Library • Remove External Users • Configure SharePoint Online Management Shell • Must be a SharePoint Online Global Admin • Get-SPOExternalUser -Position 0 -PageSize 30 - Filter @testsite.com • Remove-SPOExternal User -UniqueIDs @”GUID”
- 20. SharePoint Online Management 1. Install PowerShell 3.0 2. Install the SharePoint Online Management Shell 3. Start>All Programs>SharePoint Online Management Shell. 4. Connect-SPOService -Url https://extranetsite.sharepoint.com -credential AdminId 3.Click Start>All Programs>SharePoint Online Management Shell. 4.Run Connect-SPOService. For example, Connect-SPOService -Url https://contoso-admin.sharepoint.com -credential admin@contoso.com, where: •Url is the URL of the SharePoint Online Administration Center. •Credential is the user name to which you want to grant access to the SharePoint Online Administration Center site.
- 22. Avoiding Pitfalls • Take advantage of an O365 Trial • Do a Cost Benefit Analysis • Name Groups Carefully • Consider SharePoint Online Only
- 23. Additional Resources • Sign-Up for an Office 365 thirty day Trial http://tinyurl.com/O365trial • Windows PowerShell for SharePoint Online http://tinyurl.com/SptOnlinePowerShell • Manage external sharing for your SharePoint online environment http://tinyurl.com/ManageExternalUsers • SharePoint Online Boundaries and Limits http://tinyurl.com/SptOnlineLimits
- 24. Contact Information Email: Paul.Stork@bluechip-llc.com Blog: http://dontPaPanic.com/blog Twitter: @PStork