2. Agenda
• Managing your Projects with Project 2003
• Understand what a good project management tool
can help you do
• Different versions of Project 2003
• Starting Project 2003
• Identify the major parts of the Project Window
• Use views to work with project plan details in
different ways
3. (contd.)
• Use reports to print project plan details
• Create a project plan and enter a project start date.
• Set the working and non-working times for a project
• Enter tasks in a Project
• Creating durations for Tasks
• Create Milestones in a Project
• Creating Task Dependancies
• Creating a Gantt Chart
4. What is Project Management?
• Project management is a broadly practiced art and
science
• Project management is a toolbox of skills and
tools that help you predict and control the
outcomes of endeavors your organization
undertakes
5. What is a Project?
• Projects are distinct from ongoing operations
• Projects are temporary endeavors undertaken to
create some sort of unique deliverable or end
result
6. Project Management System
A Project Management System should be able
to answer questions such as:
• What tasks must be done to produce the
deliverable of the project ?
• Who will complete these tasks?
• What’s the best way to communicate project
details to people who have an interest in the
project?
7. (contd.)
• When should each task be performed?
• How much will it cost?
• What if some tasks are not completed as
scheduled?
8. Failure/Success
• Good project management does not guarantee the
success of every project, but poor project
management usually guarantees failure !
9. Managing Your Projects with Project
Microsoft Project 2003 can and should help you
to accomplish the following:
• Track all the info. you gather about work, duration,
costs, and resource requirements for your project
• Visualize and present your project plan in
standard, well-defined formats.
• Schedule tasks and resources consistently and
effectively
10. (contd.)
• Exchange project info. with other Microsoft Office
applications (ex. Visio)
• Communicate with resources and other
stakeholders while you, the project manager,
retains ultimate control of the project
• Manage projects using a program with the same
look and feel as other Microsoft applications.
11. Project 2003 family
Microsoft Office
Project 2003
Project 2003 Project 2003 Project 2003 Project 2003
Standard Edition Professional Edition Server Web Access
12. (contd.)
• Project 2003 Standard – is designed for the single
project manager and does not interact with Project
Server
• Project 2003 Professional – can be used with
Project Server – additional project team planning
and communications features
• Project 2003 Server – an intranet based solution
that enables enterprise-level project collaboration
• Project 2003 Web Access – Internet Explorer
based interface for Project Server
13. Project management
tasks
Monitoring and
Planning tasks
tracking tasks
Build the plan Set a baseline
Set a project start date Enter actuals
Enter task names & duration Track variance
Link tasks Adjust schedule
Fine tune the plan Communicate with team
14. Starting Project Standard
• Click on the Start Button
• Point to All Programs, Microsoft Office
• Click on Microsoft Office Project 2003
• Project 2003 Standard is launched
20. From the View
Menu, click on
Resource Sheet
This is the
Resource
Sheet View
The Resource Sheet View displays details about
Resources used in the Project
26. Create a New Project Plan
• On the File menu, click on New
• Under New, click on Blank Project
• Project 2003 create a New Project, and the New
Project task pane is replaced by the Tasks panes
of the Project Guide
39. Creating a Task List
• Click on File, Open Wingtip Toys Commercial 1
• Click on File, Save As Wingtip Toys Commercial 2
• Enter all the Tasks, in the Task Name column
41. Notice that Project
assigns an estimated
duration of one day to
each task
1) Click here and
enter Task Name
Pre-Production
2) Click on here
and enter the next
Task, and so on
? Denotes an estimated duration
42. 2) Notice the
duration here
1) Click here
and type 5d,
enter
45. Entering a Milestone
• Click on task 6, Production
• On the Insert menu, click New Task
• Type in Pre-Production complete! for the new
task name
• Assign it a duration of 0d
• A task with a 0d duration is a milestone