City of Rochester emergency operations plan

City of Rochester, Minnesota
Emergency Operations Plan

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September 14, 2011
Fire Department - Emergency Management Division

City of Rochester Emergency Operations Plan


EMERGENCY OPERATIONS PLAN
The Emergency Operations Plan, consisting of a Basic Plan, Emergency Support
Functions, Annexes, and various implementation instructions are an all-
hazards approach for use in the event of disaster or severe emergency of
natural or human-made cause, hostile military or paramilitary action, or similar
occurrences resulting from terrorist activities, riots, or civil disorders.

Direct questions regarding this document to
Greg K. Martin, Emergency Management Director

i September 14, 2011


CONTACT INFORMATION

Emergency Management Director
Greg K. Martin, Fire Chief
201 4th Street SE
City Hall Room 10
Rochester, Minnesota 55901
507-328-2800
gmartin@rochestermn.gov

Deputy Emergency Management Director
Kenneth E. Jones
Emergency Management Division
201 4th Street SE
City Hall Room 10
Rochester, Minnesota 55901
507-328-2824
kjones@rochestermn.gov

ii September 14, 2011


EXECUTIVE SUMMARY

City of Rochester developed the Emergency Operations Plan (EOP) to ensure that all
emergency management functions of the City be coordinated to the maximum extent
practicable with the comparable functions of the federal government, or state and local
governments, and of private agencies of every type. Tasks are assigned to the agencies best
suited to performing such tasks.

The EOP describes the City of Rochester authority and approach to a disaster or emergency
situation. It consists of the Basic Plan, Emergency Support Function annexes, Supporting
Annexes, and implementation instructions (emergency policies, procedures, checklists, and
the like). These documents serve to provide general guidance and assign responsibility for
emergency and disaster functions.

The scope of the Emergency Operations Plan spans the entire Cycle of Emergency
Operations – pre-incident through applying lessons learned, and encompasses early disaster
response activation as well as long-term community recovery.

An interim emergency plan document was created in September 2009 to provide measures
for emergency disaster coordination. This EOP was completed in September 2011, and
serves to fulfill requirements as specified by Minnesota Homeland Security and Emergency
Management (HSEM) Local Emergency Operations Plan Crosswalk (MNWALK).

iii September 14, 2011


LEGAL AUTHORITY
OF
EMERGENCY MANAGEMENT PROGRAM
Pursuant to Rochester Code of Ordinances Chapter 14A and the Minnesota Emergency
Management Act of 1996, the City of Rochester, Minnesota Emergency Management
Program has been established:

“There is established an Office of Emergency Management within the Rochester Fire
Department for the purpose of coordinating all emergency and disaster mitigation,
preparedness, response and recovery activities within the City. It shall be staffed by a
Deputy Director and other such assistants necessary for the proper functioning of the office.
The Mayor shall appoint an Emergency Management Director who shall have responsibility
for the organization, administration, and operation of the office, subject to the direction
and control of the City Administrator and Council. The Emergency Management Director
shall appoint a Deputy Emergency Management Director.” (Rochester Code of Ordinances
14A.03, Subd. 1)

“Each political subdivision shall establish a local organization for emergency
management…must have a director appointed forthwith…responsible for the organization,
administration, and operation of the local organization for emergency management, subject
to the direction and control of the local governing body.” (Minn. Stat. § 12.25, Subd. 1)

“A county organization for emergency management has jurisdiction throughout the county
outside of a city or town that has a local emergency management organization.” (Minn.
Stat. § 12.25, Subd. 2 (b))

“Each local and county organization for emergency management shall perform emergency
management functions within the territorial limits of the political subdivision within which it
is organized and, in addition, shall conduct these functions outside of its territorial limits as
may be required pursuant to sections 12.23 (Facilities, Utilization), 12.27 (Mutual Aid,
Arrangements), and 12.32 (Governor’s Orders and Rules, Effect), or any other applicable
law” (Minn. Stat. § 12.25, Subd. 3).

This Emergency Operations Plan (EOP) describes how emergency management functions
will be performed in the City of Rochester, and the Minnesota Emergency Operations Plan
states a local emergency operations plan enables city government to continue to operate
and carry out emergency functions, and fulfill the primary responsibility for meeting the
immediate health and safety needs of its citizens in the event of a major
disaster/emergency within the City’s territorial limits. The City of Rochester has elected to
opt-out of the Olmsted County EOP.

iv September 14, 2011


CERTIFICATION
LINES OF SUCCESSION

CHIEF ELECTED OFFICIAL

The line of succession for the Chief Elected Official during a community wide response to an
emergency or disaster situation is:

Agency Title of Contact
Mayor’s Office Mayor
Common Council President
City Administration City Administrator

___________________________________________ _________________
Mayor - City of Rochester, Minnesota Date

ATTEST: __________________________
City Clerk

APPROVED THIS _____ DAY OF ______________________, 2011.

EMERGENCY MANAGEMENT DIRECTOR

The line of succession for the Emergency Management Director during a response to an
emergency or disaster situation is:

Agency Title of Contact
Fire Department Fire Chief - Emergency Management
Director
Fire Department Deputy Emergency Management Director

Police Department Sgt., Deputy Emergency Management
Director
Fire Department Fire Marshal, Deputy Emergency
Management Director

___________________________________________ _________________
City of Rochester Emergency Management Director Date

v September 14, 2011


ESF PRIMARY AGENCY CERTIFICATION

ESF 1 Transportation
Primary Agency: Public Works
Purpose

The purpose of Emergency Support Function (ESF) 1, Transportation, is to provide organization,
mobilization, coordination and delivery of transportation support and assistance following an incident.

Scope
1. The Public Works Department is designated as lead department for coordinating transportation
related activities within the City of Rochester.
2. The provision of transportation support includes:
• The coordination of transportation activities to supplement the efforts of City departments with
each other and other jurisdictions or agencies.
• The establishment of appropriate incident notification and priority, mobilization, use, and/or
allocation of transportation resources.
• The processing of all transportation requests, including: evacuation routes of affected
populations, coordination of debris management routes of travel; prioritization of roadway
restoration and recovery phase repair work; conducting damage assessments of roads; and
coordination with City departments, local jurisdictions, and State and federal agencies.

Department Head Signature Title

ESF 2 Communications
Primary Agency: Police
Purpose

The Communications Emergency Support Function (ESF) is activated when a significant impact to the
communications infrastructure is anticipated or has occurred. It is meant to organize, establish and maintain
communication capabilities necessary to meet operational requirements of the City of Rochester in
preparing for, responding to, and recovering from an incident.

Scope
1. The Rochester Police Department Public Safety Communications Center is designated as the lead
agency for coordinating communications and warning of events (or pending events).
2. The Communications ESF describes the coordination of actions to be taken to establish and maintain
911 phone systems, computer and information technology infrastructure, ARMER radio system, and
telecommunications system (not 911 phones) devices, in preparation for, response to, and recovery
from an incident which effects the population and operation of the City of Rochester.
3. Support for this ESF includes: communication and telecommunication services provided under the

vi September 14, 2011


National Security Emergency Preparedness procedures for expediting service requirements covered
under the Telecommunications Service Priority program (aka GETS).


ESF 3 Public Works and Engineering
Purpose

The purpose of Emergency Support Function (ESF) 3, Public Works and Engineering, is to provide guidance
for the emergency coordination of public works and engineering services for debris removal, inspection of
public infrastructure for damage and structural safety and for issuing contracts for the demolition of unsafe
public infrastructure and the temporary repair of essential infrastructure. ESF 3 includes emergency
activities for solid waste, flood management, and surface water.

Scope
1. The City of Rochester’s Public Works Department maintains City roadways and bridges including
signage and postings, wastewater treatment facilities, public parking ramps and lots, City sanitary
sewer collection and storm drainage systems, flood management facilities, as well as providing
inspections and permit functions. Public Works coordinates emergency restoration of critical public
facilities, including the temporary and permanent restoration of, roads, bridges, wastewater
collection and treatment systems. Support includes construction management and inspection,
emergency contracting and technical advice, and evaluations.
2. A Public Works representative is sent to the City of Rochester Emergency Operations Center (EOC)
upon activation. When requested, other City departments are activated to provide support of
personnel, equipment, and/or technical advice.
3. Manage flood control structures


ESF 4 Firefighting
Primary Agency: Fire
Purpose
The purpose of Emergency Support Function 4 is to provide for citywide coordination of fire prevention,
suppression and control within the City of Rochester. This ESF will also provide for the coordinated use of
fire department resources in handling urban, rural and wild land fires, which could result from a natural
disaster, such as flood or tornado.
Scope
1. This ESF deals with fighting fires beyond normal field operations in the City of Rochester. This
includes coordinating resource assistance of other agencies through local mutual aid agreements and

vii September 14, 2011


the statewide Fire Mobilization Plan.
2. The plan establishes a mutual understanding of authority, responsibilities and functions of local
government, and provides a basis for incorporating non-governmental organizations (NGOs) into the
response and recovery process. All directions contained herein apply to preparedness measures and
incident actions undertaken by the City of Rochester and other supporting organizations as may be
required to minimize the effects of large scale incidents.
3. The Fire Department is the primary department for all fire service, emergency medical services (EMS)
and rescue activities.
4. The City of Rochester Fire Department has five Stations.
5. Firefighting activities involve the:
a. Management and coordination of firefighting activities.
b. Detection and suppression of fires on City and private property.
c. Providing personnel, equipment, and supplies to support the City and other local
jurisdictions involved in urban and urban interface firefighting as well as light urban search
and rescue operations.


ESF 5 Emergency Management
Primary Agency: Emergency Management Division (Fire)
Purpose

The purpose of Emergency Support Function (ESF) 5 provides guidance in ensuring that the City of Rochester
is prepared to handle and respond to an emergency, or disaster.

Scope

1. This ESF establishes practices and procedures to ensure incident preparedness for the City of
Rochester. By understanding Rochester’s hazards, risks, and vulnerabilities, emergency management
can prepare a plan that acknowledges them and can train City staff on their roles and responsibilities,
and communicate mitigation and preparedness strategies to the general community.
2. The establishment and routine maintenance of the Emergency Operations Center (EOC) is a primary
responsibility of Emergency Management. Equipping the EOC with reliable communication devices
and other tools that support incident response are critical in ensuring incidents can be managed and
responded to in an efficient manner.


ESF 6 Mass Care, Housing, and Human Services

viii September 14, 2011


Purpose

The purpose of this Emergency Support Function (ESF) is to coordinate efforts to provide emergency shelter,
sleeping areas, feeding, and other relief supplies following an incident. This ESF also supports a mass care
shelter system that is responsible for coordinating emergency relief supplies and victim reporting and
reunification within the City of Rochester.

Scope
1. The City of Rochester Emergency Management Division will work with local non-governmental
organizations (NGOs) to facilitate delivery of mass care services within the City of Rochester.
2. The City of Rochester assumes initial coordination of services according to Minnesota Disaster
Recovery Assistance Framework in order to provide mass care response and the efforts of other
NGOs, including ARC relief operations. American Red Cross and Salvation Army are primary providers
of mass care services.
3. Mass Care includes:
a. Dormitory Shelters
b. Warming/Cooling Centers
c. Feeding
d. Emergency First Aid
e. Bulk Distribution of Emergency Relief Items


ESF 7 Resource Support
Primary Agency: Finance
Purpose

The purpose of this Emergency Support Function (ESF) is to provide logistical and resource support during
and immediately following an incident. This ESF provides for the effective utilization, prioritization and
conservation of resources within the City of Rochester.

Scope
1. Emergency Operations Center resource support involves the provision of services, personnel,
commodities, and facilities to the City during the response and recovery phases of an incident
including, but not limited to:
a. Emergency relief supplies
b. Office equipment
c. Office supplies
d. Contracting services
e. Incident Facilities
f. Transportation services
g. Personnel required for the support of emergency activities
2. The Finance/Purchasing Department will manage the identification of outside resources, both
through the government and through private sectors.
3. It may become necessary to reallocate how City personnel, equipment, vehicles, materials, and

ix September 14, 2011


facilities are utilized.


ESF 8 Public Health and Medical Services
Purpose

This Emergency Support Function (ESF) provides the City of Rochester coordinated assistance in response to
public health and medical care needs. It provides a structure to coordinate emergency medical
services/mass medical activities to ensure the safety of life and property.

Scope

1. ESF 8 provides assistance in identifying and meeting the health and medical needs of those affected
by an incident. The primary support agencies are responsible for coordinating the medical needs of
City as well as responding to those with incident related injuries. Support for these responsibilities
can be categorized in the following functional areas:
• Assessment of health and medical needs
• Medical care personnel
• Health and medical equipment and supplies
• Patient evacuation
• Worker health and safety
• Public health information
• Potable water, wastewater, and solid waste disposal
2. Mass casualties, fatalities, and public health emergencies can either occur during the disaster or
following one. The Fire Department will direct and coordinate the provisions of health and medical
assistance in coordination with support organizations and agencies relating to mass casualties and
fatalities. This ESF discusses overall public health response and recovery, triage, treatment, and the
transportation and evacuation of those affected by the incident. Public health functions include
protecting the safety of water supplies, assuring adequate sanitation is maintained, assuring the
safety of food supplies, providing mortuary services and preventing or controlling epidemics. This ESF
outlines the procedures for providing health services.


ESF 9 Search and Rescue
Purpose

x September 14, 2011


The purpose of this ESF is to provide for the effective utilization of Urban Search and Rescue resources and
operations.

Scope
1. Urban Search and Rescue (USAR) will be coordinated by the City of Rochester Fire Department.


ESF 10 Hazardous Materials
Purpose

The purpose of this ESF is to designate the City of Rochester’s responsibilities for managing and minimizing
exposure to an emergent or potential hazardous material incident, oil spill, or other unanticipated release
or spill.

Scope

1. This ESF is intended to provide a coordinated response to an actual or potential release of hazardous
materials.


ESF 11 Agriculture and Natural Resources
Purpose

This ESF ensures that animal, veterinary, and wildlife issues in an incident are supported. Response actions
for the rehabilitation, recovery, and restoration of natural resources are supported by this ESF.

Scope
1. ESF-11 includes two primary functions:
a. Protection of natural resources
i. Includes appropriate response actions to:
ii. Conserve, rehabilitate, recover, and restore natural resources.
b. Animal welfare and sheltering, animal and plant disease, and pest response
i. Includes implementing an integrated local, State, federal and tribal response to an
outbreak of a highly contagious or economically devastating animal/zoonotic

xi September 14, 2011


disease, an outbreak of a highly infective exotic plant disease, or an economically
devastating plant pest an incident are supported.


ESF 12 Energy
Primary Agency: Rochester Public Utilities (RPU)
Purpose

The primary and support organizations of ESF 12 coordinate with energy and related private and
governmental organizations to provide information for assessment, response, and recovery operations
related to natural gas supply, power outages, and capacity shortages that may impact Rochester citizens
during an event.

Scope
1. Depending on the magnitude and extent of the incident, the following may occur:
2. Communication and coordination between the City and RPU to assess energy system damage, energy
supply, and energy demand.
3. Determination with businesses that provide/offer such products of fuel needed for emergency
operations.
4. Relaying of information and guidance on energy conservation.


ESF 13 Public Safety, Law Enforcement, Security
Primary Agency: Police
Purpose

Emergency Support Function 13 is meant to coordinate the use of law enforcement personnel and
equipment in a large-scale incident.

Scope

1. Effective law enforcement is essential during large-scale incidents to insure the protection of lives
and property. The Rochester Police Department is responsible for the enforcement of laws, traffic
control, investigation of crimes and other public safety activities within the City. Rochester has the
capability and resources to meet routine law enforcement needs however, during a large-scale
incident problems may be multiplied, more complex, and could rapidly tax the capability and

xii September 14, 2011


resources of the City.


ESF 14 Long-Term Community Recovery
Primary Agency: City Administration
Purpose

The purpose of this Emergency Support Function (ESF) is to establish uniform policies for effective
coordination in accomplishing recovery and restoration tasks resulting from a significant event. The goals of
recovery efforts are to restore City capabilities while also making it more resilient.

Scope

1. Recovery and restoration actions begin upon initiation of response actions and will be determined by
the specific event. Several local, State, and federal jurisdictions may be involved depending on the
hazard and scope of the situation. The City of Rochester is responsible for leading its own recovery
efforts.


ESF 15 External Affairs
Purpose

The purpose ESF 15 External Affairs is to provide timely, accurate, coordinated, and accessible information
and instruction for the public, media, government agencies, and community response partners.

Scope
1. Early disaster intervention can lessen the effects of hazards in many situations. Emergency public
information actions before, during, and following any emergency provides a means to implement
protective measures.
2. Provide early and updated information to Community Notification Partners
3. Provide citizen alert and notification via early hazard warning systems (e.g. sirens) and mass
notification systems (e.g. Rochester-Alert)
4. Provide public information management in complex emergencies and disasters at the Emergency
Operations Center (EOC), in order to coordinate the delivery of disaster response messages, and
control rumors through reliable and authoritative information

xiii September 14, 2011



Continuity of Government/Continuity of Operations Plan
Primary Agency: City Administration
Purpose


Scope


Damage Assessment Annex
Primary Agency: Building Safety
Purpose


Scope

xiv September 14, 2011




Debris Management Annex
Primary Agency: Public Works/Parks and Recreation
Purpose


Scope


Donations Management
Primary Agency: Finance
Purpose


Scope

xv September 14, 2011




Volunteer Management
Primary Agency: Human Resources
Purpose


Scope


xvi September 14, 2011


EMERGENCY OPERATIONS PLAN (EOP) COORDINATION
Planning Team Membership

Basic Plan Emergency Management Ken Jones, Deputy Director
EMERGENCY SUPPORT FUNCTION (ESF) ANNEXES
ESF 1: Transportation Public Works Department Tony Knauer
ESF 2: Communications PSCC - Police Department Gary Mulleneaux
ESF 3: Public Works and Public Works Department Richard Freese
Engineering
ESF 4: Firefighting Fire Department Brennan Kelly
ESF 5: Emergency Emergency Management Ken Jones
Management
ESF 6: Mass Care, Emergency Emergency Management Ken Jones
Assistance, Housing, and
Human Services
ESF 7: Resource Support Emergency Management Ken Jones
ESF 8: Public Health and Emergency Management Ken Jones
Medical Services
ESF 9: Search and Rescue Fire Department David Worstman and Chris
Bailey
ESF 10: Hazardous Materials Fire Department Kris Jungels and Mike
Jacobson
ESF 11: Agriculture and Natural Emergency Management Ken Jones
Resources
ESF 12: Energy Rochester Public Utilities Mark Kotschevar
ESF 13: Public Safety Police Department Scott Tulius
ESF 14: Long-Term Community City Administration Stevan Kvenvold
Recovery
ESF 15: External Affairs Emergency Management Ken Jones
ANNEXES to EOP
Continuity of Emergency Management Ken Jones
Government/Continuity of Human Resources Perry Buffington
Operations Plan
Damage Assessment Building Safety Department Tim Saari
Debris Management Park and Recreation Department Dennis Stolz
Donations Management Finance Department Rachel Houdek
Volunteer Management Human Resources Department Linda Hillenbrand
City of Rochester Emergency Management Director (or Deputy Director) is ultimately responsible
for coordinating and maintaining ESF/Annexes of the City of Rochester Emergency Operations Plan

SIGNATURE DATE

xvii September 14, 2011


REVISIONS
Section Creation Date Revision Date Initials
Introductory/Promulgation September 2011
Basic Plan September 2011
ESF 1: Transportation September 2011
ESF 2: Communications September 2011
ESF 3: Public Works and
September 2011
Engineering
ESF 4: Firefighting September 2011
ESF 5: Emergency
September 2011
Management
ESF 6: Mass Care, Housing,
September 2011
and Human Services
ESF 7: Resource Support September 2011
ESF 8: Public Health and
September 2011
Medical Services
ESF 9: Search and Rescue September 2011
ESF 10: Hazardous Materials September 2011
ESF 11: Agriculture and
September 2011
Natural Resources
ESF 12: Energy September 2011
ESF 13: Public Safety September 2011
ESF 14: Long-Term
September 2011
Community Recovery
ESF 15: External Affairs September 2011
Continuity of Government &
September 2011
Operations Plan (COG/COOP)
Damage Assessment Annex September 2011
Debris Management Annex September 2011
Donations Management
September 2011
Annex
Volunteer Management
September 2011
Annex

xviii September 14, 2011


PLAN DISTRIBUTION
Agency Distribution Date
Building Safety Department September 2011

City Administration September 2011
City Attorney’s Office September 2011
City Clerk’s Office September 2011
Finance Department September 2011
Fire Department September 2011
Human Resources Department September 2011
Information Systems Division September 2011
Library September 2011
Mayo Civic Center September 2011
Mayor and Council September 2011
Music September 2011
Park and Recreation September 2011
Police Department September 2011
Public Works September 2011
Rochester-Olmsted Planning Department September 2011
Rochester Public Utilities September 2011
Rochester International Airport (RST) September 2011

xix September 14, 2011


PRIMARY and SUPPORTING AGENCIES MATRIX
ESF 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Annexes

Resource Support

Donations Mgmt.

Volunteer Mgmt.
Medical Services

Search & Rescue
Communications

Damage Assess.
External Affairs
Nat. Resources
Transportation

Public Works

Agriculture &

Debris Mgmt.
Public Safety
Department/

Management

COG/COOP
Firefighting

Long-Term
Emergency

Mass Care
Agency

Haz-Mat

Recover
Energy
Building
Safety S S S P
Department
City
S S P P
Administration
City
Attorney’s S S
Office
City Clerk’s
Office
S S S
Finance S P S S P
Fire S S P P P S P P P S S S P S S S
Human
Resources S S S S S P
Department
Information
Systems S S S S S S S
Division
Library S S S
Mayo Civic
Center
S S
Mayor and
Council
S S
Music S S
Park and
Recreation
S S S S S S S S
Police S P S S S S S S P P S S
Public Works P P S S S S S S S P
Rochester-
Olmsted
Planning
S S S S
Department
Rochester
Public
Utilities
S S S S P S
(RPU)
Rochester
International S S
Airport (RST)
VOAD S S S S S

xx September 14, 2011


BASIC PLAN
This section describes the basic disaster response plan of the City of Rochester,
Minnesota. The Basic Plan lays the foundation for legal authority and describes
the general duties and responsibilities of the Mayor and Emergency Management
Director, and the disaster relief force.

City of Rochester

TABLE OF CONTENTS
1 Introductory/Promulgation Documents ......................................................................................................
Contact Information.................................................................................................................................. ii
Executive Summary.................................................................................................................................. iii
Legal Authority ......................................................................................................................................... iv
Certification............................................................................................................................................... v
ESF Primary Agency Certification ............................................................................................................. vi
Emergency Operations Plan Coordination............................................................................................. xvii
Revisions ............................................................................................................................................... xviii
Plan Distribution ..................................................................................................................................... xix
Primary and Supporting Agencies Matrix ................................................................................................xx
Table of Contents .......................................................................................................................................... 2
2 Purpose and Scope of the Emergency Operations Plan (EOP) .................................................................. 5
2.1 Definition of Disaster .......................................................................................................................... 5
2.2 Purpose ............................................................................................................................................... 5
2.3 Scope ................................................................................................................................................... 6
3 Planning Overview ..................................................................................................................................... 6
3.1 Integrated Approach to Emergency Planning ..................................................................................... 6
3.2 Comprehensive Approach to Emergency Planning............................................................................. 7
3.3 Plan Assumptions ................................................................................................................................ 7
3.4 Organization of Emergency Operations Plan ...................................................................................... 8
3.5 Primary and Support Departments and Agencies .............................................................................. 8
4 Policies ....................................................................................................................................................... 9
4.1 Legal References ................................................................................................................................. 9
4.2 Establishment of Emergency Management Program ....................................................................... 10
4.3 Local State of Emergency and Limits of Emergency Authority ......................................................... 10
4.4 Implement the Emergency Operations Plan (EOP) ........................................................................... 10
4.5 Delegation of Emergency Authority.................................................................................................. 10
4.6 NIMS Resolution................................................................................................................................ 11
4.7 Intrastate Mutual Aid ........................................................................................................................ 11
4.8 Document Preservation and Retention ............................................................................................ 12

Basic Plan - 2 September 14, 2011

City of Rochester

5 Situation ................................................................................................................................................... 13
5.1 Mission .............................................................................................................................................. 13
5.2 Service Area ...................................................................................................................................... 13
5.3 Services ............................................................................................................................................. 13
5.4 Organization ...................................................................................................................................... 13
5.5 Management ..................................................................................................................................... 13
5.6 Personnel .......................................................................................................................................... 14
5.7 Facilities and Equipment ................................................................................................................... 14
5.8 External Affairs and Relations ........................................................................................................... 14
6 Concept of Operations ............................................................................................................................. 15
6.1 Early Intervention is Vital to Success ................................................................................................ 15
6.2 Emergency Management is a Continuous Process: Cycle of Emergency Operations ...................... 15
6.3 Activities Within the Cycle of Emergency Operations ...................................................................... 16
6.4 Situational Awareness....................................................................................................................... 17
7 Organization and Assignment of Responsibilities .................................................................................... 17
7.1 Duties and Powers of the Mayor ...................................................................................................... 17
7.2 Duties and Authority of Emergency Management Director ............................................................. 18
7.3 Definition of Relief Force and Duties of City Employees .................................................................. 19
7.4 Emergency Operations Plan .............................................................................................................. 19
7.5 Duties of City Department Liaison .................................................................................................... 20
7.6 City of Rochester Emergency Operations Center Staffing ................................................................ 20
8 Direction and Control ............................................................................................................................... 21
8.1 Legal Authority .................................................................................................................................. 21
8.2 Direction and Control of Emergency Operations Center (EOC) ........................................................ 22
8.3 Direction and Control of Disaster Responders.................................................................................. 22
8.4 Reassignment of City Employee Duties ............................................................................................ 23
8.5 Interface with State of Minnesota Homeland Security and Emergency Management .................... 23
8.6 Role of Public Health ......................................................................................................................... 24
8.7 Volunteers and agencies ................................................................................................................... 25
8.8 Private sector .................................................................................................................................... 25
8.9 Liability .............................................................................................................................................. 25


City of Rochester

9 Checking and Corrective Action ............................................................................................................... 26
9.1 After Action Review .......................................................................................................................... 26
10 Plan Development and Maintenance .................................................................................................... 26
10.1 Assignments and Responsibilities ................................................................................................... 26
10.2 Capability Assessment .................................................................................................................... 26
10.3 State of Minnesota Planning Requirements ................................................................................... 27
11 References ............................................................................................................................................. 28
11.1 Attachments and Supporting Documents....................................................................................... 28
11.2 Plan Writing References.................................................................................................................. 28
12 Appendix A - Emergency Management Program................................................................................... 30
12.1 Community Profile .......................................................................................................................... 30
12.2 Hazard Profile.................................................................................................................................. 32
12.3 Characteristics of Effective Emergency Management Organizational Structures .......................... 33
12.4 Strategy, Goals, Objectives ............................................................................................................. 34
12.5 Public Education.............................................................................................................................. 34
13 Appendix B - Training, Awareness and Competence ............................................................................. 35
13.1 City of Rochester Training Requirements ....................................................................................... 35
13.2 State of Minnesota Training Requirements .................................................................................... 35
13.3 National Incident Management System Training ........................................................................... 36
14 Appendix C – Exercise Program ............................................................................................................. 38
14.1 Purpose ........................................................................................................................................... 38
14.2 Policy ............................................................................................................................................... 38
14.3 State of MN requirements .............................................................................................................. 38
14.4 Capability Based Exercises .............................................................................................................. 39
14.5 Type of Exercises ............................................................................................................................. 40
14.6 HSEEP Exercise Program Management........................................................................................... 41
14.7 Required Exercises .......................................................................................................................... 42
15 Appendix D - State of Minnesota Emergency Management Act ........................................................... 43
15.1 State of Minnesota Emergency Management Act of 1996 (excerpts)............................................ 43


City of Rochester

1 Introductory/Promulgation Documents

The documents on the pages preceding the Table of Contents declare official statements as
required by HSEM Local Emergency Operations Plan Crosswalk (MNWALK) Version 3.3,
and/or as suggested by FEMA Comprehensive Preparedness Guide (CPG) 101 Version 2.

2 Purpose and Scope of the Emergency Operations Plan (EOP)

2.1 Definition of Disaster

As defined by Ordinance Chapter 14A of the Rochester Code of Ordinances: Disaster
means an occurrence or threat of widespread or severe damage, injury or loss of life or
property resulting from any natural or human-made cause, including but not limited to, fire,
flood, snowstorm, ice storm, tornado, windstorm, oil spill, water contamination, utility failure,
hazardous peacetime radiological incident, major transportation accident, hazardous materials
incident, epidemic, pandemic, air contamination, blight, drought, infestation, explosion, or
hostile military or paramilitary action, or similar occurrences resulting form terrorist activities,
riots, or civil disorders.

Disasters v Emergency Response: A disaster is a crisis event that transcends the normal
emergency response. Disasters are different in four unique ways: 1) Coordination of many
emergency responders and extra “outside” agencies; 2) Responders perform limited, specific
tasks or assume non-traditional roles; 3) Different performance standards are applied; 4)
Public/private interface is highly interactive and absolutely vital to a successful disaster
response (Quarantelli, 2006).

2.2 Purpose

The Emergency Operations Plan (EOP) seeks to prepare the City of Rochester for a disaster.

The purpose of the Emergency Operations Plan (EOP) is to ensure that all emergency
management functions of the City be coordinated to the maximum extent practicable with the
comparable functions of the federal government, of state and local governments, and of
private agencies of every type. It accomplishes this by:

• Describing how the City will respond to disasters
• Outlines actions to prevent, prepare, and recover from disasters
• Uses Emergency Support Functions (ESF), Annexes, and implementation instructions
to convert this plan into action steps
• Enables the City to be eligible for Emergency Management Program Grant (EMPG)
assistance and other non-disaster funding


City of Rochester

2.3 Scope

The scope of the Emergency Operations Plan spans the Cycle of Emergency Operations –
pre-incident through applying lessons learned, and encompasses early disaster response
activation into long-term community recovery.

Why is early disaster response desired? Routine (minor) emergencies are handled
every day by City departments and response organizations, and these functions are
managed independently of other emergency management coordination. When complex
(major) emergencies occur, emergency management operations may be needed to
assist in coordination and support. Disasters require an integration of departments and
response organizations for effective disaster response, and are different from simple
emergencies. While disasters may start as a sudden, devastating event, they may begin
as a smaller incident and continue to grow beyond the scope of normal emergency
response. The EOP considers both sudden and slow-onset disasters. Early disaster
activation enables the City to get ahead of the event to improve disaster management.
And, continuing emergency management operations beyond the crisis phase of the
event enables the City to recover, prevent/mitigate future crises, and prepare for the next
event.

3 Planning Overview
3.1 Integrated Approach to Emergency Planning

All disasters are local and should be managed at the lowest jurisdictional level, and at the
lowest level within the jurisdiction, in accordance with Minnesota State law and Homeland
Security and Emergency Management (HSEM) policy:

• Minnesota Statutes Chapter 12 defines the local jurisdiction authority, mission, and
roles performed by local jurisdictions
• As defined by Minnesota State Statutes Chapter 12, City of Rochester is the local
government emergency management jurisdiction responsible for prevention/mitigation
activities, preparedness, response coordination, and recovery operations within the
city limits
• City of Rochester Ordinance Chapter 14A defines the scope of emergency
management authorities, roles and responsibilities
• City of Rochester develops collaborative partnerships with agencies and groups who
provide disaster-related services and utilizes these services to accomplish the
emergency management mission defined by state and local statutes
• City of Rochester will use City resources available before seeking mutual aid
• City of Rochester will seek mutual aid from partners before seeking additional
resources from the State of Minnesota


City of Rochester

• City of Rochester plays a regional role in providing emergency resources in both
response and recovery missions, and will provide mutual aid per signed agreements or
as requested by the State Emergency Operations Center (EOC) via Mn Duty Officer

3.2 Comprehensive Approach to Emergency Planning

All disasters are local and require a comprehensive approach to emergency management:

• Seek the involvement of all who are engaged in disaster management and develop
effective partnerships so all can achieve our mission
• Understand true disasters are few and far between and seek to hone disaster skills by
frequent Emergency Operations Center (EOC) activation to emergency responses -
small and large
• Maintain awareness of hazards and seek to prevent and mitigate (minimize) effects of
recognized hazards
• It is crucial to leave room for emergence as new hazards may become evident and
require an unanticipated response
• Develop a culture of preparedness for our responders, our citizens, and our community
• Build the capability to respond to any emergency, including the ability to warn the
public of impending harm
• Aim to match actions during emergency response to words used in emergency
planning
• Learning is a continuous process and seek continuous improvement through lessons
learned and application of best practices

3.3 Plan Assumptions

• People desire to be self-sufficient - emergency management efforts are directed
toward enabling and empowering individuals and groups to take care of themselves by
providing or restoring essential services
• People who are prepared for emergencies and disasters will be able to take care of
themselves
• Special population may need extra help
• Community emergency response organizations exist to help those affected by the
disaster or emergency
• Shelters, mass feeding, and other disaster services will be pre-planned and available
• The Emergency Operations Center (EOC) will coordinate services by working with
response agencies/organizations to provide services effectively
• Resources for first responders and other providers will be coordinated through the
EOC
• Public warning systems will be working and available
• Adequate budgetary funding will exist to support the emergency management program


City of Rochester

3.4 Organization of Emergency Operations Plan

Basic Plan. The Basic Plan describes the planning environment, authority for emergency
actions, purpose and scope, concept of operations, assignments, and method of managing
the disaster. Appendices to the Basic Plan provides information to explain the overall
emergency management program.

Emergency Support Function (ESF) Annexes. The Emergency Support Functions identify
the primary and support agencies who provide vital emergency actions, discusses the full
range of actions in each phase of emergency management, identifies policies and logistical
support, and establishes a means of communication between disaster responders. The
federal emergency support function model is used for ESF 1 - 15.

Annexes are used to supplement the Basic Plan and ESF Annexes, and describe essential
functions provided in disaster response.

List of Annexes

1. ESF 1: Transportation
2. ESF 2: Communications
3. ESF 3: Public Works and Engineering
4. ESF 4: Firefighting
5. ESF 5: Emergency Management
6. ESF 6: Mass Care, Housing, and Human Services
7. ESF 7: Resource Support
8. ESF 8: Public Health and Medical Services
9. ESF 9: Search and Rescue
10. ESF 10: Hazardous Materials
11. ESF 11: Agriculture and Natural Resources
12. ESF 12: Energy
13. ESF 13: Public Safety
14. ESF 14: Long-Term Community Recovery
15. ESF 15: External Affairs
16. Continuity of Government (COG)/Continuity of Operations Plan (COOP)
17. Damage Assessment Annex
18. Debris Management Annex
19. Donations Management Annex
20. Volunteer Management Annex

3.5 Primary and Support Departments and Agencies

See Foreword for overview of ESF, primary and supporting agencies responsibilities


City of Rochester

4 Policies

4.1 Legal References

City of Rochester Ordinance Chapter 14A Emergency Management provides the
statement of legislative purpose and intent, and is the basis for the Emergency Operations
Plan.

Minnesota Statutes, Chapter 12, as amended (“The Minnesota Emergency Management
Act of 1996”) stipulate that HSEM “...shall coordinate the development and maintenance of
emergency operations plans and emergency management programs by the political
subdivisions of this state, with the plans and programs integrated into and coordinated with
the emergency operations plan and emergency management program of this state to the
fullest possible extent.” Also, see section 11.2 for additional excerpts.

Minnesota Statutes, Section 299J, as amended. (The Minnesota Pipeline Safety Act):
Minnesota State Fire Marshal, Office of Pipeline Safety, Section 299J.10, requires a county or
home rule charter city having a pipeline (as defined in the statute) within its jurisdiction to
prepare an emergency operations plan and supporting documentation that will include
appropriate pipeline safety information. “The format and content of the plan... must be in
agreement with the guidance and prototype planning documents provided by HSEM.”

Minnesota Statutes, Section 299K.01 (The Minnesota Emergency Planning and
Community Right-to-Know Act), Section 299K.05, stipulates that “Political subdivisions
should prepare emergency plans that adequately address the requirements contained in ...
the federal act.” The “federal act” is the Emergency Planning and Community Right to Know
Act, otherwise known as Title III of the Superfund Amendments and Reauthorization Act
(SARA) of 1986. SARA Title III includes several requirements regarding the development,
exercising, and updating of a local emergency plan.

Minnesota Statutes, Section 103F, Subdivision 3. (Emergency Flood Protection
Measures): Minnesota Department of Natural Resources: Minnesota Statutes, Section
103F.155, requires communities having emergency flood measures (levees) to develop a plan
adequate to provide protection in the event of levee failure (See ESF 11 Natural Resources).

Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288,
as amended, 42 U.S.C. 5121-5207, and Related Authorities FEMA 592, June 2007, relates
the ability for local jurisdictions to receive Hazard Mitigation funds, receive federal resources,
and outlines eligibility for disaster relief assistance.


City of Rochester

4.2 Establishment of Emergency Management Program

City of Rochester is recognized as an emergency management program under the Minnesota
Chapter 12 as amended and augmented by City of Rochester Ordinance 3956, Chapter
14A:

There is established a department of Emergency Management within the Rochester Fire
Department for the purpose of coordinating all emergency and disaster mitigation,
preparedness, response and recovery activities within the City. The Director and Deputy
Director of Emergency Management shall have responsibility for the organization,
administration, and operation of the office, subject to the direction and control of the City
Administrator and Common Council.

4.3 Local State of Emergency and Limits of Emergency Authority

City of Rochester Emergency Management Ordinance Chapter 14A

When circumstances within the property governed by City of Rochester indicate that the
occurrence or threat of occurrence of widespread or severe damage, injury or loss of life
or property exists, the Mayor, or designee, may declare a local state of emergency. Such
a declaration shall be forwarded to Common Council, and be promptly filed with the City
Clerk, and given prompt general publicity. This declaration shall not be continued or
renewed for a period in excess of 3 days except with the consent of the Common
Council.

If the Mayor, or designee, invokes such power and authority, he/she shall, as soon as
reasonably expedient, convene the Common Council for one or more emergency
meetings in accordance with the open meetings act to perform its normal governing
duties as the situation demands, and will report to that body relative to emergency
activeness. Nothing in this policy shall be construed as abridging or curtailing the powers
of the Common Council unless specifically provided herein.

4.4 Implement the Emergency Operations Plan (EOP)

14A.05, Subd. 3.

Mayor may do one or more of the following powers under a local state of emergency:
Direct the Emergency Management Director or Deputy Director to implement the
Emergency Operations Plan.

4.5 Delegation of Emergency Authority

City of Rochester Emergency Management Ordinance Chapter 14A


City of Rochester

During the temporary absence of the Mayor from the City or the inability of the Mayor to
perform the duties of the office, the designee shall act in his/her place for the purpose of
performing emergency duties of the Mayor. The designee shall be the President of
Common Council.

The Mayor shall designate, in writing, the name(s) and title(s) of the designee(s). This
designation shall be considered permanent, unless rescinded by letter to the designee(s)
and the Emergency Management Director.

Line of Succession for Emergency Management Director

1. Deputy Emergency Management Director
2. Acting Deputy Emergency Management Directors

Line of Succession for Mayor

1. President of Common Council
2. City Administrator

4.6 NIMS Resolution

As approved by Common Council on October 3, 2005, the City of Rochester will utilize the
National Incident Management System (NIMS) as the standard for all incident management.

4.7 Intrastate Mutual Aid

As approved by Common Council on October 3, 2005, the City of Rochester promotes the
efficiency and effectiveness of intrastate mutual aid by designating the City Administrator,
Chief of Police, Fire Chief, Public Works Director, and other officer who, exercising discretion
and considering the needs of the political subdivision and its inhabitants, to dispatch
equipment and personnel as considered necessary if a danger of fire, hazard, casualty, and
another similar occurrence exists outside the political subdivision and by its suddenness it
would be impractical for the governing body of the City of Rochester itself to authorize the
dispatch of equipment and personnel to combat that emergency or disaster.

Further, Chapter 14A authorizes the Emergency Management Director, assisted by the
Deputy Emergency Management Director shall accomplish the standards of emergency
management and assist in the development of mutual aid agreements, which may be
reviewed by Common Council.

See Minnesota Emergency Management Act of 1996, Chapter 12.27 and 12.33 (References
section) for additional guidance.


City of Rochester

4.8 Document Preservation and Retention
Vital Files, Records, and Databases: Vital records are documents, references, and records,
regardless of media type, that are needed to support essential functions of government. All
vital records must be protected from damage or destruction based.
Vital records are either permanent or possess an expiration date based on the General
Records Retention Schedule for Minnesota Cities (March 2008). Records are kept in paper
copy and stored in each respective department. City of Rochester maintains databases and
other references supporting the essential functions are available through a backup process
using the AS 400 system. Excess storage is handled using per the City of Rochester
Procedures for Storage & Retention of Hard Copy Records (June 2011). Paper records
possessing an expiration date are destroyed by incineration after the expiration date.
Electronic records are stored in perpetuity on CD.


City of Rochester

5 Situation

5.1 Mission

City of Rochester has the primary responsibility for meeting the immediate health and
safety needs of its citizens in the event of a major emergency/disaster (MEOP, BP-11),
and will provide initial emergency response and coordination for citizens when a
complex emergency/disaster occurs.

5.2 Service Area

City of Rochester city limits and boundaries, and will provide assistance to SE Minnesota
as requested

5.3 Services

City of Rochester will provide functions outlined in the Basic Plan and Annexes, and
"include... without limitation, firefighting services, police services, medical and health
services, rescue, engineering, communications and warning services,
radiological/chemical and other special weapons defense, evacuation of persons from
stricken areas, emergency human services, emergency transportation, existing or
properly assigned functions of plant protection, temporary restoration of public utility
services, implementation of energy supply, emergency conservation and allocation
measures, and other functions related to civilian protection, together with all other
activities necessary or incidental to preparing for and carrying out these functions" (Minn.
Stat. § 12.03, Subd. 4)

5.4 Organization

All city departments have a role in emergency planning and preparedness efforts, as
well as emergency planners across all disciplines.

Organization of emergency field response will follow agency lines, and when needed will
organize under the Incident Management System model.

Organization of the City Emergency Operations Center (EOC) will follow the Incident
Management System model.

5.5 Management

It is essential to assure leadership continuity in elected officials and within emergency
management, and the Basic Plan addresses this need.


City of Rochester

Management of emergency field responders (police, fire, medical, public works, parks,
energy, volunteers, and the like) will align with principles of the National Incident
Management System

Management of the Emergency Operations Center will align with principles of the
National Incident Management System

A mechanism for feedback is provided by the After Action Review (AAR) process, and is
viewed as a critical component to assure continuous learning

It is important to maintain emergency work satisfaction and the AAR process, incident
management process, and "servant leadership" engagement process of emergency
response management and planning seeks to achieve work satisfaction

5.6 Personnel

Emergency field response personnel will continue to function as assigned, and will
operate as one unit when required (under Incident Management System). Emergency
Operations Center will be staffed with city employees and key external staff members
(medical, volunteer, and the like) to accomplish the mission required by the complex
emergency/disaster. Rather than seeking only executive staff, it is vital to assign the
right people for right jobs, regardless of rank or status during routine operations. These
personnel will be provided training to develop skills in emergency management tools &
practices.

5.7 Facilities and Equipment

Facilities, equipment, tools and supplies will be utilized for disaster response

The primary Emergency Operations Center is located at City Hall, and the secondary
facility is located at Public Works Street Maintenance Garage located on East River
Parkway

5.8 External Affairs and Relations

Speak as one in times of disaster – joint public information component between all
organizations, institutions, and agencies

Develop not just cooperative partnerships, but also collaborative relationships, and treat
partners with mutual respect

Strive to ensure entire system working together


City of Rochester

6 Concept of Operations

6.1 Early Intervention is Vital to Success

Emergency management is a continuous process. Some disasters are immediate and others
start as a series of small emergencies and build to full response activity. Early intervention is
a useful means to get ahead of many disasters. The City of Rochester emergency
management Concept of Operations puts the principle of early intervention into practice.
Minor emergencies are handled daily by response organizations. When many emergencies
overwhelm the system, emergency operations coordination provides support and resources,
and other items. The EOC Duty Officer maintains situational awareness 24/7 to promote early
EOC activation and emergency management intervention.

6.2 Emergency Management is a Continuous Process: Cycle of Emergency
Operations


City of Rochester

6.3 Activities Within the Cycle of Emergency Operations


City of Rochester

6.4 Situational Awareness

The success of early intervention hinges on good information collection (situational
awareness) and dissemination to key groups for their awareness. The emergency
management EOC Duty Officer position provides 24/7 situational awareness of hazardous
conditions (natural hazards, such as weather; technological hazards, such as chemical
release; and civil disturbances, such as terrorism related information).

Methods of Receiving Situational Awareness

• Word of mouth from reliable sources
• National Weather Service information feeds
• 911 Dispatch (Public Safety Answering Point - PSAP)
• Deliberate reconnaissance
• Information vetting and confirmation
• Information flow from emergency management partners
• During events, information from Incident Command flows to Operations and is relayed
to EOC Command Team. DLAN provides a Situation Status Board to keep all EOC
Sections aware of current events. DLAN Watch Command is the entry portal for
incident messages

7 Organization and Assignment of Responsibilities
7.1 Duties and Powers of the Mayor

Local State of Emergency. Ordinance Chapter 14A:

When circumstances with the City indicate that the occurrence or threat of occurrence of
widespread or severe damage, injury or loss of life or property exists, the Mayor may
declare a local state of emergency.

Powers under Local State of Emergency. Ordinance Chapter 14A:

The Mayor may do one or more of the following under a City state of emergency:

• Direct the Emergency Management Director to implement the Emergency Operations
Plan.
• Relieve City employees of normal duties and temporarily reassign them to other
duties.
• Direct the overall disaster relief effort, including the disaster relief force, in accordance
with the Emergency Operations Plan.
• Notify employees, students, and the public to recommend in-place shelter or
evacuation protective measures.


City of Rochester

• Request a state of disaster or emergency declaration from the governor.

When obtaining normal approvals would result in further injury or damage, the Mayor may,
until the City Council convenes, waive procedures and formalities otherwise required
pertaining to the following:

• For a period of up to 3 days appropriate and expend funds.
• For a period of up to 3 days make contracts, obtain and distribute equipment,
materials, and supplies for disaster purposes
• Employ temporary workers.
• Purchase and distribute supplies, materials, and equipment.

7.2 Duties and Authority of Emergency Management Director

Authority. As outlined in Ordinance Chapter 14A:

“The Emergency Management Director shall act for and at the direction of the City
Administrator and Mayor in the Operations of activities during times of major
emergencies and disasters.”

Emergency Management Division. The administrative offices for the Emergency
Management are in Rochester Fire Department (RFD) Administration, 201 4th Street SE #10,
Rochester, Minnesota 55904.

Duties. Ordinance 3956, Chapter 14 A addresses direction and control duties:

“Oversee the implementation of all functions necessary during an emergency or disaster
in accordance with the Emergency Operations Plan.

“Coordinate city emergency management activities with those of the county, state and
adjacent jurisdictions.”

The Emergency Management Director and Deputy Director will act at the direction of the
Mayor in the coordination of activities during times of major emergencies and disasters.

The Emergency Management Director shall comply with the standards and requirements as
established by the MN Homeland Security and Emergency Management Division, under the
authority of the act in accomplishing the following:

• Direct and coordinate the development of City of Rochester Emergency Operations
Plan, which shall be consistent in content with the Minnesota Emergency Management
Plan.
• Specify divisions or departments which must provide an annex to the plan or otherwise
cooperate in its development.


City of Rochester

• Identify departments and personnel to be included in the emergency operations plan
as the disaster relief force.
• Coordinate the development and maintenance of a City resource manual.
• Coordinate the recruitment and utilization of volunteer personnel to augment City
resources for emergency management purposes.
• Assure the Emergency Management Program meets eligibility requirements for state
and federal aid.
• Coordinate and/or conduct training and exercise programs for the disaster relief force
within the City and to test the adequacy of the Emergency Operations Plan.
• Through public information programs, educate the employees and students as to
actions necessary for the protection of life and property in an emergency or disaster.
• Oversee the implementation of all functions necessary during an emergency or
disaster in accordance with the Emergency Operations Plan.
• Coordinate the City emergency management activities with those of the township,
county, state and adjacent jurisdictions, as applicable to the circumstances.
• Coordinate all emergency preparedness activities, including maintaining primary and
alternate emergency operations centers.
• Identify mitigation opportunities within the City and encourage departments/divisions to
implement mitigation measures.

The Emergency Management Director and Deputy Director shall supervise the activities and
plan of the Emergency Management function on a continuous basis. With the advice and
consent of the City Administrator, he/she shall formulate, review and approve policy and
operational guidelines for this department as needed.

7.3 Definition of Relief Force and Duties of City Employees

City of Rochester Emergency Management Ordinance 3956, Chapter 14A

Disaster relief force means all departments of City of Rochester, volunteer personnel and
equipment, police officers and employees, and all other persons or groups of persons or
equipment identified in the City of Rochester Emergency Operations Plan as having duties to
perform or those called into duty or working at the direction of a party identified in the plan to
perform a specific disaster or emergency related task during a City state of emergency or
disaster.

7.4 Emergency Operations Plan

The Emergency Operations Plan is coordinated by the Director and Deputy Director of
Emergency Management. Assistance in development of the Annexes is provided by
department liaisons. Additional assistance is provided by other City departments as needed.


City of Rochester

7.5 Duties of City Department Liaison

The Emergency Management Director and Deputy Director identify departments with a role in
emergency management. Each identified department provides a liaison who:

• prepares and updates Annexes to the Emergency Operations Plan
• prepares supporting plans and implementation instructions (maps, spreadsheets,
checklists, and the like)
• recruits, appoints, and organizes City staff and other volunteer personnel to be part of
the disaster relief force
• works in collaboration with other departments and agencies on emergency
management activities
• attends training courses on emergency management related subjects
• participates in periodic exercises
• develops resource lists for use in emergency management activities
• identify and provide for the protection of vital records
• implements the directives of the Mayor under a Local State of Emergency

7.6 City of Rochester Emergency Operations Center Staffing


City of Rochester emergency operations plan

City of Rochester emergency operations plan

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