ms-access

1. Microsoft-Access
Guided by:
Dr. Deepak Shrivastav
By :
Pooja Vaidhya

2. Microsoft Access
• Microsoft Access is a database software package
• Microsoft Access is a powerful program to create
and manage databases. It has many built in
features to assist you in constructing and viewing
your information.
• Access integrates easily with Excel & Word.
• It is a relational database management
system

3. Database
• A database is a tool for collecting and
organizing information.
• Databases can store information about
people, products, orders etc
• Microsoft Access is a very common program
used to create databases. It is a relational
database, meaning that it can link
information from one section to another

4. Flat-File vs. Relational
• A Flat-file database consists of a
single database file or table which
contains all the information about a
topic. It does not physically link or
point to other files.
• A Relational database consists of
multiple tables linked together by at
least one common field.

5. Distribution of
database
Database file
Table
Field
Data type
Value

6. Getting started with
MS-ACCESS
Click start , programs,
Double click on icon
and then MS-Access
on desktop icon
Or

7. Creating an Access 2007
Database
• At the center of your Access screen
see – Getting Started with Microsoft
Office Access.
• Click the Blank Database button.

8. Creating an Access 2007
Database
• At the center of your
Access screen
see – Getting Started with
Microsoft Office Access.
• Click the Blank Database
button.
After clicking Blank
Database button, the right
side of Access screen will
change and look like the
image on the left
Save your work on a floppy
diskette

9. A New File Database menu screen similar to the one
below will appear when you click the folder
• File New Database appears
• Save file in drive you want to
• Click ok

10. Return to the Getting
Started with Microsoft
Office Access screen.
On the right side of the
screen you will see your
database File Name and
below it, the Drive on
which you will create your
database.
Click the Create button

11. Tables
What is table
• Basic container for data, arranged as a grid of rows and
columns
• Each row contains a single record
• Each column represents a field within the record
Access tables
• Fundamental data objects in Access
– Forms, queries and reports are all based on tables
• Table Wizard provides automated table creation
• Tables can also be created manually for more precise
specification

12. Tables

13. Steps of creating table:

16. Forms
• A form is graphical representation of table.
• One can add , update delete records in table by using a form.
• Although a form can be named different from a table , they
both still manipulate the same information and the same exact
data
• A form is very good to use when one have numerous fields in
table. This way one can see all the fields in one screen

17. Creating an Access 2007
Form
Open Your Access Select the Table for your
Database Form

18. Select Create Form from
the Access Ribbon
View the Basic Form

19. Arrange Your Form Layout
Use Your Form
Format Your Form

20. Report Generation in
Access 2007
• MS Access provides the ability to its users to
present the data queried from any data source in
well-presentable format.

21. Creating Reports Using
Report Wizard
Select Table/Query &
Fields for Report

22. Add Grouping Levels If Add Sort Order If Required
Required

23. Select Layout of Report Select Report Style

24. Write Report Name &
Click Finish

25. RepoRt’s Run view