Today most professionals will agree that communication is vital for project sccuess. But when you are running from meeting to meeting in your daily business it can be hard to believe that these are actually helping you to achieve anything.

1. Death by Meeting
Project Management and Beyond …
Meetup #6
Berlin, Sep 10th
(CC) Photo by JAXPORT - Creative Commons Attribution-NonCommercial License https://www.flickr.com/photos/24847875@N05

2. Agenda
19:15 - 19:30: Impulse “Meetings”
19:30 - 19:45: What about your meetings?
19:45 - 20:05: Exercise
20:05 - 20:15: Analysis and summary
20:15 - 21:00: You are the agenda!

3. Meetings …
Jour Fixe, Daily Standup, Invitation, ReKo,
Status Call, Preparation, Review Meeting,
Presentation, Rules, Lessons Learnt,
Retrospective, Agenda, Participants, Breaks,
Planning Meeting, Milestone Meeting,
Feedback, Communication, Team, Boring,
Meeting Minutes, Decisions, Steering
Committee, Delays, Interruption

4. Source: http://visual.ly/ugly-truth-about-meetings

5. Source: http://visual.ly/ugly-truth-about-meetings

6. Source: http://visual.ly/ugly-truth-about-meetings

7. Rules for preparing meetings
● The meeting has a stated
purpose or agenda.
● Decisions should never wait for a
meeting. (Google)
● The meeting has a clear decision
maker.
● No more than ten people at a
meeting.
● Every project component or task
has a “Directly Responsible
Individual.” (Apple)
● Keep it short and use a timer to
enforce the time limit.
● Review “homework” from the last
meeting.
● Bring solutions, not problems.
● Attendees walk away with
concrete next steps or action
items.
Source: http://99u.com/articles/7220/how-to-run-your-meetings-like-apple-and-google

8. Rules for conducting meetings
● Only one speaker at one time
● No side conversations
● Pay attention
● Do not interrupt
● Be respectful (and speak with “I”-
sentences)
● Make it short
● Stay on the topic(s)
● Be on time
● Be prepared
● Close your laptop
● Turn off your mobile
● Don’t leave before the meeting is
closed
● Clean up after yourself

9. True examples ...
Source: Certified ScrumMaster Training by Scrum Center [Simon Roberts]

10. Source: http://visual.ly/ugly-truth-about-meetings