The document discusses establishing an effective joint health and safety committee (JHSC) in the workplace. It provides guidance on structuring a JHSC according to regulatory requirements, with a worker co-chair and management co-chair, and equal representation of workers and management. It emphasizes the importance of the JHSC having clear communication, participation from all levels of employees, teamwork, and effective problem solving. Fines for not having a proper JHSC can be substantial, as one company was fined $70,000 for not establishing one.

1. Effective Joint Health &
Safety Committees
Dave McCormick, Karen Galipeau,Industrial Health &
President Safety Practice Leader
Pam Saddlemeyer, Chantal Van Maren,Operations
H&S Consultant Manager

2. Effective Joint Health &
Safety Committee
Is it making a positive impact on your
bottom line?

3. Our Objective Today
1. Understand the Internal Responsibility System
 Interlocking duties, obligations and rights
2. Structure of an effective JHSC
 Everyone has a role
3. Tips for working with management
 Make the impact on lives and profit
Demonstrate how the JHSC can be a
voice worth hearing

4. How we help companies –“Responsive”
• Experience: 25+ years
• Advise: Understanding WSIB ratings, premiums
and NEER statements, legislative guidance
 helped save $1000s for clients
• Action: workplace assessments, claims
management, staffing solutions
Offsetting WSIB premiums with rebates, and
effective use of temporary staffing

5. The Facts
20 or more Regularly Employed Employees
Toxic Substance On-Site
MOL Issued Designated Substances
Less than 50 Regularly Employed Employees
2 Certified Members
More than 50 Regularly Employed Employees
4 Certified Members
50/50 Split Worker & Management
Representatives

6. Part 2 – Specific Hazard Training
• Lock-out Tag-out: Clear
procedures ensure safety,
protect equipment, and
minimizes downtime
• Confined Spaces are in almost
any workplace
 i.e.: silos, vats, hoppers, utility
vaults, tanks

7. Powers, Functions & Duties
• Consult
• Confidentiality
• Identity
• Meet and discuss
• Entitlement
• Document

8. Worker Members are Special
• Specified additional functions and duties
• Responsible to participate in monthly workplace
inspections
• Critical injury: MOL Director
• Work refusal: Accompany the inspector
• Health & Safety testing: right to be present

9. Effective JHSC
• Communication: Common language
• Participation: Share perspectives and
experiences
• Teamwork: All levels of employees work together
• Problem Solving: Methods of resolving conflicts

10. Structure
By Law
+
• 1 worker Co-Chair & 1 Management Co-Chair
• For workplaces with 20-50 employees regularly
employed

11. $70,000 Fine, Is it worth it?
BURLINGTON, ON, Feb. 10 /CNW/ - The TDL Group Corp. was fined $70,000 on
February 2, 2009, for a health and safety violation under the Occupational
Health and Safety Act.
During an investigation into an injury at the company's warehouse on
Wyecroft Rd. in Oakville, a Ministry of Labour inspector found the company did
not have a joint health and safety committee in place for its workers.
The TDL Group Corp. pleaded guilty to failing to establish and maintain a
joint health and safety committee at the workplace.
The fine was imposed by Justice of the Peace Dennis Lee in the Ontario
Court of Justice, Burlington. In addition to the fine, the court imposed a
25-per-cent victim fine surcharge on the total, as required by the Provincial
Offences Act. The surcharge is credited to a special provincial government
fund to assist victims of crime.

12. Appoint Administrator
Agendas Quorum Minutes Reports
Compile Notify Distribute Document & File

13. Terms of Reference?
• Put it in writing
• Outline responsibilities
• State the group’s purpose
• Determine what authority the JHSC will have
• How you plan to keep records
• When you will have your meetings
• Detail why resolutions were made

14. Quorum, Decisions & Organization
• Even number of workers and management
• Organize to make the best use of time and give
time to prepare and distribute
• Vote or consensus, which works best?

15. The Key to it all: Resources
You can’t know everything, so…
• Know where to find the information
• Know who is available for advice
• Have information easily accessed
• Keep it up-to-date
• Assign knowledge experts in your workplace

16. Resource Examples
• First Aid treatment stats • Employee surveys
• Inspection reports • Health surveys
• Accident reports • External reports

17. Internal Resources
Records ready for the MOL Inspector
 Are they in order by date?
 Filled completely?
 Signed by management rep?
 Signed by worker rep?
Analyze the data
 Location of injury
 Time of accident
 Years of service and training of worker

18. Recommendations from the JHSC
- Specific
- Measureable
- Achievable
- Results Oriented
-Timely

19. The Written Plan
• Photographs or sketches of hazard
• Details on accidents/incidents
• Process description
• Workplace layout

20. Summary
• Be Clear
• Support freely
• Have high expectations
• Provide resources
• Take the JHSC seriously
• Provide guidance and mentorship

21. Questions?
Ask your Pivotal representative to help offset your premium
costs, lower your risk of potential injuries and accidents or
how to create a new health and safety program that meets
all compliance requirements…
Learn more about WSIB and Pivotal at
www.pivotalsolutions.com