1) Piers Higgs from Gaia Resources presented on their experience with AtoM and the State Records Office of Western Australia's implementation of AtoM. 2) The State Records Office of WA launched AtoM in 2015 with over 800,000 items migrated from their previous system. They customized AtoM to include the Australian Series System. 3) Gaia Resources has been involved in the partnership with the State Records Office of WA and the open source AtoM community, contributing customizations to support the Australian Series System.

1. Presented at ASA AGM, NSW, 21st September 2016
GAIA RESOURCES
Fun with Archives
Piers Higgs
Gaia Resources

2. ARCHIVES
Introduction
• Gaia Resources and our evolution
• A quick overview of AtoM
• State Records Office of Western Australia
• Expanding on the software

3. ARCHIVES
Museums
(& Herbaria)
Archives
LibrariesGalleries

4. ARCHIVES
Our experience

5. ARCHIVES
Our experience

6. ARCHIVES
The platforms
Collection
Management
Archival
Management
Digital
Preservation
Archival
Management

7. ARCHIVES
AtoM Overview
• Archival Management System

8. ARCHIVES
State Records Office of WA
• Launched with 804,023 items, 4,843 series, 5,865
consignments and 1,919 agencies
https://archive.sro.wa.gov.au/

9. ARCHIVES
State Records Office of WA
AEON(Investigator)
Enhancements

10. ARCHIVES
State Records Office of WA
• 2012 – Evaluation and testing of potential
replacement systems for AEON (Investigator)
• 2012 - AtoM was chosen as the system to implement
… business cases and funding approvals …
• 2014 – 2015 – Implementation and customisation to include
the Australian Series System and migration of the data
• 2015 – Launched!

11. ARCHIVES
State Records Office of WA
• Project included:
• Implementing AtoM
• Additional functionality (e.g. user registration, reports)
was also included in the build
• Migration of the data from the BOS/AEON system to
AtoM
• Enhancements for the implementation of the Australian
Series System

12. ARCHIVES
State Records Office of WA
• To implement the Australian Series System,
we created three new plugins:
• Archival Descriptions – via a modification of the
International Standard Archival Description plugin
• Agencies/Actors – via a modification of the International
Standard Archival Authority Record plugin
• A new Accessions plugin.

13. ARCHIVES
State Records Office of WA
• Been a partnership

14. ARCHIVES
Global Open Source

15. ARCHIVES
Expanding on the software
• Our changes to the software are available and being
reviewed and investigated
• University of Cape Town are working on
a port of the user registration component
• Lots of discussion around the Australian
Series System (see you in Parramatta!)
• Also developing our Australian services including support
contracts, hosted services and implementations

16. ARCHIVES
Piers Higgs
(08) 92277309 or 0411 754 006
piers@gaiaresources.com.au
www.gaiaresources.com.au