Module 5 Pr

1. Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 1
Completing
Business Messages

2. Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 2
Revising Your Message
Content & Readability
Clarity & Conciseness
Working Draft
First Draft Final Draft

3. Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 3
The Three-Step Process
Analyze Situation
Gather Information
Select Medium
Get Organized
Revise
Produce
Proofread
Distribute
Adapt to
the Audience
Compose
the Message
Planning Completing
Writing

4. Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 4
The Revision Process
Content
Style and Tone
Organization

5. Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 5
Review for Readability
Sentence
Length
Paragraph
Length
Lists and
Bullets
Headings and
Subheadings

6. Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 6
Editing for Clarity
Sentence Style
Faulty Parallelism
Dangling Modifiers
Noun Sequences

7. Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 7
Editing for Clarity
Camouflaged Verbs
Sentence Structure
Awkward References
Excess Enthusiasm

8. Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 8
Editing for Conciseness
Unnecessary
Words
Long Words
or Phrases
Redundancies
“It is/There are”
Starters

9. Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 9
Evaluate, Edit, and Revise the
Work of Others
Help the Writer
Succeed
Understand the
Writer’s Intent

10. Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 10
Revising with Technology
Spell Checker
Thesaurus
Revision Marks
Cut and Paste
Grammar Checker
Style Checker
Commenting
Search and Replace

11. Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 11
Production Quality
Professionalism
Importance
Producing the Message

12. Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 12
Multimedia Support
Graphics
Sound
Video
Hypertext

13. Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 13
Design for Readability
Consistency Balance
Restraint
Detail

14. Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 14
White Space
Margins
Justification
Typefaces
Type Styles
Design
Techniques

15. Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 15
Production Technology
Templates and style sheets
Page setup features
Column and paragraph formatting
Numbered and bulleted lists
Information in tables
Photos, images, textboxes, and objects

16. Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 16
Proofreading Messages
• Making multiple passes
• Using perceptual tricks
• Focusing on high-priority items
• Getting some distance
• Staying focused and vigilant
• Taking plenty of time

17. Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 17
Distributing Messages
Cost Concerns
Convenience
Time Constraints
Security and Privacy