1. The Parish of St. Monica
Parish Overview and Vision
Tuesday December 3, 2013
“I invite everyone to be bold and creative in this task of rethinking
the goals, structures, style and methods of evangelization in their
respective communities.”(Pope Francis)

2. Today – Goals (Season of Advent)
• To be Attentive – Provide Information
• To be Vigilant – Information with Purpose & Direction
• To be Expectant – Providing Hope

3. Today - Topics
• Opening Prayer
• St. Monica – Past and Present:
– Parish History
– Current Context
• Parish Vision:
– Components
– Status
• Next Steps

4. • Lord Jesus Christ,
• We thank you for having called us together here.
We offer you what we are about to undertake
as the People of God in the Parish of St. Monica
for your greater glory and the coming of your Kingdom.
•
• Grant that we may begin this endeavor
with a spirit of hope and anticipation,
and that you will guide and feed our minds,
our hearts, and souls in the time ahead...
in the name of the Father and of the Son
and of the Holy Spirit. Amen

5. St. Monica - Past and Present
• Recent parish history
– Lights and shadows
• Parish has changed:
– "Forgetting the past and pushing on to what is ahead."
(St. Augustine with St. Monica)
– Parish needs have changed.
– Parish directions must shift.

6. St. Monica - Past and Present

7. St. Monica - Past and Present
• # of People in Parish Boundaries = 14,570 (2010 census)
• # of Catholics, Total = 3,800
– 26% of Local Population
• # of Catholics attending Mass = 850
– 6% of Total Population
– 22% of Catholic Population

9. Internal:
•Strengths
• Weaknesses
A.K.A.
External:
•Opportunities
• Threats

10. 5 Areas of Parish Leadership:
• Self
• One-on-One
• Team
• Organization
• Strategic Alliances

11. KRAs and Goals – For Whom:
• Individuals:
– Pastor
– Staff Members
KRA = “Key
Responsibility
Area”
• Teams:
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Parish Staff
Parish Pastoral Council
Parish Finance Council
Mission to Youth
Adult Faith Formation
Women’s Groups
Merry Widows
Book Clubs
Others...

12. KRAs and Goals – What:
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WHO are we? WHY are we?
What do we want to do?
What is good / What can be improved?
What stays?
What needs to be added?
What needs to be relinquished?
What authority do we have?
What resources/finances will we need?
What values are at the core of what we do?

13. Key Responsibility Areas
Selected Samples

14. KRA - Pastor
• KRA #1 – Maintain Healthy Lifestyle:
• Examine and maintain healthy priestly lifestyle
according to recommendations of “I Will Give You
Shepherds” (Pope John Paul II) and “Guidelines for
Priestly Formation” (US Bishops Conf.) to ensure
continued, effective and vibrant ministry.

15. KRA – Parish Staff
• KRA #2 – Staff Development:
• Within the next year, Parish Staff will choose, plan
and execute one staff development activity in each
of the following areas:
– Professional
– Spiritual
– Service
• ...in order to enhance the human, spiritual and
pastoral skills of staff members.

16. KRA – Adult Faith Formation
• KRA #2 - Healing-Based Information with a Pastoral
Emphasis:
• Provide information integrated with other parish
programs (possibly aligned and coordinated with the
“Pastoral Outreach” ministry of the parish) with a
focus on healing the wounds which prevent us from
enjoying a loving relationship with Jesus.

17. KRA – High School Youth Formation
• KRA #1 – Spiritual & Social Activities:
• Plan, organize and implement one social and one
spiritual activity aimed at the parish mission for the
youth, in order to encourage our youth to grow in
their faith in a holistic way.

18. KRA – Parish & Youth Formation
• KRA # 3 – Parish-Based Faith Formation:
• Develop and coordinate a comprehensive Faith
Formation/Catechetical Plan for the parishioners,
with special focus on ages 3 through elementary
school age in order to begin to develop the qualities
of “discipleship” within the parish.

19. KRA - Parish Pastoral Council
• KRA #1 - Be a connection between parishioners, the pastor and the
parish leadership. Provide two-way feedback to the Pastor and
provide timely communication to the parishioners in order to:
– Create opportunities to have a visible presence in the parish,
– Determine the best method to secure parish feedback (other
than survey),
– Participate and support the Pastor’s “town hall” meetings,
– Institute program to welcome and inform new parishioners.

20. KRA – Parish Finance Council
• KRA #2 –Budget and Planning:
• Develop the annual parish budget and update the parish
5-year plan with input from the pastor, parish staff,
Facilities Committee and Pastoral Council and
communicate to the parish and archdiocese in order to
ensure the efficient use of parish resources in achieving
the parish mission. (Budget Sub-Committee)

21. KRA – Liturgy & Music
• KRA #2 - Youth Music.
• Administer and direct a “graded choral program,”
benefitting our youth and young adults and giving
them opportunity to directly participate in the
worship life of the parish, while being formed as
choristers.

22. Transition phase A<- B<- C
• Evaluations from June – October, 2013:
– Pastor, staff, organizations, programs, parish ...
– What are strengths?
– Where are areas for growth?
• Training, resources & investments.
• Where are we / where do we want to be:
– In 6 months?
– 12 months?

23. Transition phase A<- B<- C
• Parish Staff
• High School Youth
Group
• Parish Finance
Council
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Parish Staff (Individuals)
Parish Pastoral Council
Adult Faith Formation
Music/Liturgy
Facilities
Long-Range Capital
Improvements
• Eucharistic Adoration
• Holy Name
• Merry Widows
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Pastoral Outreach
Pro-Life
Women’s Groups
Legion of Mary
Book Clubs
Next...
components

24. Parish of St. Monica
Parish Overview and Vision:
Components -> Status

25. Parish of St. Monica
Parish
Finance
Council
Admin. Asst
(Cathy
Levine)
Building &
Grounds
Pastor
(Fr. Zlock)
Parish
Pastoral
Council
Formation
Outreach
Liturgy &
Music
Facilities
Finances
& H.R.
Mary
Pizzano
Nancy
Stemper
Frank
Orman
TBA
Terry
Carey

26. Formation
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Encourage Individual Prayer
Build Community Prayer (Small Groups)
Increase Participation in Community Worship (Mass)
Improve Catechesis
Engage Professional Training, Spiritual Direction or
Personal Guidance/Mentoring
• Enjoy Holy Leisure and Social
• Participate in Pastoral Outreach

27. Formation – WHO?
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Adult Faith Formation It’s not just about having activities...
It’s about becoming disciples !
Staff
Parish Councils
Religious Education (Summer & Fall)
Middle School
High School
Young Adults
Catechists, Leaders & Shepherds
Sacramental Prep

28. Pastoral Outreach
• Outside of parish
– Shut-in’s
– Nursing Homes (Devon, Trinity)
– St. Gabriel Pantry
– Interfaith Hospitality Network
• Within the parish
– Former school families
– Non-active Catholics
– Non-Catholic family members
– New parishioners
– Bereavement
– Integration with Mission to Youth
• Moving from being Disciples ...
• To becoming Apostles
(One sent on a mission)

29. Liturgy and Music - Choirs
• Improve Our Adult Choirs.
• Initiate or re-start:
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Youth Choir
Boys/Girls Choir
Contemporary Choir
“Graded” Choral Program

30. Liturgy and Music - Ministries
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Greeters
Lectors
Extraordinary Eucharistic Ministers
Altar Servers
"Ceremonies Crew”
Musicians
Music at Monica’s
Information Desk

31. Liturgy and Music - Infrastructure
• Vessels & Vestments
• Sound Systems:
– Microphones
– Speakers
– Sound Equipment
• Instruments
• Organ

32. Facilities
• Fixed Asset Management:
– Maintenance
– Custodial Services
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Capital Projects
Rental/Scheduling of Facilities
Security
New Technology
Cemetery Grounds

33. Finances & H.R.
• Financial Asset Management Systems:
– Bank Deposits
– Checking Accounts
– Book Keeping
– Billing
• Timely Financial Analysis & Reporting
• Oversee HR/Personnel Policies (non-evaluative)
• Monitor Child Protection Procedures

34. Parish of St. Monica
Parish Overview and Vision:
Components -> Status

35. Parish Overview and Vision:
Components -> Status
• Green – Good
• Orange – Doing well with room for improvement
• Red – Areas for growth

36. Formation
• Religious Education
(Summer & Fall)
• High School
(Charter complete)
• Leadership Training Program
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Middle School
Sacramental Prep
Adult Faith Formation
Merry Widows
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Catechists
Leaders
Shepherds
Women’s Groups
Book clubs

37. Pastoral Outreach
• Devon Manor
An Outreach Story
• Newly Baptized
(Elizabeth Ministry)
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Within the parish
Outside of parish
Shut-in’s
Integration w.
Mission to Youth
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Former school families
Non-active Catholics
New parishioners
Bereavement

38. Liturgy and Music - Choirs
• Adult Choir(s)
• Youth Choir
• Boys/Girls Choir
• Contemporary Choir
• “Graded” Choral
Program

39. Liturgy and Music - Ministries
• Musicians
• Music at Monica’s
• Lectors
• Extraordinary
Eucharistic Ministers
• Altar Servers
• "Ceremonies Crew”

40. Liturgy and Music - Infrastructure
• Vessels & Vestments
• Sound System/Quality:
– Microphones
– Speakers
• Sound System/Equipment:
– Sound Board
• Organ

41. Facilities
• Custodial Services
• Cemetery Grounds
• Maintenance.
• Capital Projects:
• Fixed Asset Management:
• Renting/Scheduling Facilities
– New Policies &Guidelines
Drafted & in Place.
– Reconfigure/Renovate School
Area?
• Security
– Rekeying Campus.
• Technology?
– Boiler replacement
– A/C repair/replacement
– Outdated Switching &
Controls
– Roof
– Church Floor
– Doors

42. Finances & H.R.
• Billing
• Checking Accounts
• Financial Oversight &
Reporting
• Transparency
• Bank Deposits
• Child Protection
• Financial Asset Mngt:
• Fine-Tune Book Keeping
• HR / Personnel
– (Non-evaluative)
• Financial Analysis &
Reporting

43. And what do we do about...
• ”The New Evangelization”
– (How is our outreach to inactives, disenchanted, seekers?)
• Strategy for Two-Way Communications?
• Use of Social Media?
• Improve or Introduce New “Worship Technology?”

44. And what do we do about...
• The pastor and priests
who currently assist us?
2008
2000
1992

45. What do we do about...
• 9 “Duties”
• 73 “Tasks” X 5 “Competency Levels”
• = 365 Potential Individual Assignments

46. Summary
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Tremendous progress made!
Financial stability achieved.
Positive: curiosity->hope->interest->engagement.
Shadows:
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Archdiocesan issues,
Hurt, disappointment,
Secular culture,
->Non-actives ->Non-interested.

47. To Build Upon...
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Groups and programs interested and engaged.
Impressive adult catechetical level (ex, Book Clubs).
Some resources available.
Active, dedicated & motivated Parish Staff and Councils.
Honest parish assessment.
Long-range strategy forming.
Short-range planning & activities started.

48. Next Steps -Looking Inward...
• Charter:
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(Next 6 – Months)
Formation for Middle School, Sacramental Prep
Adult Faith Formation
Parish Staff (Individuals)
Parish Pastoral Council
Eucharistic Adoration
Holy Name
Pastoral Outreach
Pro-Life
Legion of Mary

49. Next Steps -Looking Outward...
• Hire:(Next 3 Months)
– Youth Minister.
– Facilities Manger.
• Feedback from “Town Hall” meetings.
• Parish Inquiry – Ideas, Dreams and Suggestions.
• Begin “alignment:” Vision Available Resources.
• Meeting of Parish Councils and Staff
• RFP – “Parish Projects:”
– Scope & Components,
– Key Players & Cost Figures,
– Conceptual Ideas.

50. Parish of St. Monica
Parish Overview and Vision
5 Minute Break

51. Parish of St. Monica
Parish Overview and Vision
Questions,
Comments
& Ideas