1. “A library in the middle of a community is a cross between an
emergency exit, a life raft and a festival. They are cathedrals of the
mind; hospitals of the soul; theme parks of the imagination.”
Caitlin Moran from THE LIBRARY BOOK – a collection of essays about people and their
passion for public libraries (edited by Seth Godin)

2.  Mission: We promote reading and lifelong learning, connect people with the
information they need, and enrich community life.
 Vision: We believe public libraries are vital to the community. We strive to
deliver excellent library service through equitable access to a variety of
materials, innovative technologies, and attractive facilities. We anticipate and
respond to the needs of a diverse community. We improve the quality of
individual and community life.
 We Believe in:
 Equitable access to information
 Continuous learning
 Exploring new ideas and fostering creativity
 Outstanding customer service
 Balanced, relevant, and responsive collections
 Planning for the future
 A dynamic staff that incorporates these values to accomplish our mission
Henrico County Public Library

3. LSP Goal 1 – Collections
Materials, Digital Resources, eBooks, DVD’s, Books
 Our customers will be offered a responsive and
relevant collection that is available in a timely
manner.
 We will…
 Expand our eBook collection
 Monitor trends and developments in the market place
 Screen collections for relevance and quantity
 Explore options to offer popular video content
 Re-examine borrowing policies and procedures
Library Services Plan

4. COLLECTION MANAGEMENT IS BOTH AN ART AND A SCIENCE
Combines professional elements of knowledge, experience, and intuition
The choices of the collection coordinator and staff must reflect the needs and interests of the community of users

5. Collection Management
may be best defined as the process of information gathering , communication,
coordination, policy formulation, evaluation, and planning that results in decisions
about the acquisition, retention, and provision of access to information sources in
support of the diverse needs of a given library community

6. Collection Development
is the subpart of collection management that has primarily to do with decisions
that will result in the acquisition of materials

7. Acquisition
is the process of actually securing materials for the library’s collection

8. Formats collected may change
but the overall process used to select and evaluate them
tends to remain the same

9. Managing Collections that are
Both physical and virtual, used in house and remotely,
and are constantly changing

10. The Collection Development Is:
FLEXIBLE, ADAPTABLE, RESPONSIVE TO CUSTOMERS, FORWARD THINKING, DATA DRIVEN,
PRACTICAL, EXPERIENCED, PROFESSIONAL, FISCALLY RESPONSIBLE, AWARE OF COMMUNITY
DIVERSITY, CREATIVE, INTERESTED IN TECHNOLOGY, AND ATTUNED TO CULTURE
AND CURRENT EVENTS

11. The Collection Development
Department Is Looking Forward To:

12.  Exploring issues that will impact the library collection today and in
the future
 Collection and Community Analysis Updating the Collection Plan
 Evaluating and streamlining department workflow
 Working with the library service plan goals
 Opening Day Collections for Dumbarton & Varina
 Realigning the materials budget
 Exploring opportunities for increased efficiency
And developing & expanding Readers Advisory services
in partnership with Public Services

13. collection HQ
.
collectionHQ is the world leading collection performance improvement solution which is
revolutionizing the way public libraries select, manage and promote their collections.

14. Old dogs will continue to learn new tricks…
Collection Management staff are experienced:
Combining a collective total of over 126 years of library experience
and an average of 18 years library experience.

15. Challenges Include
Finding the balance between print and non-print collections,
Navigating technology and digital options,
owned vs. access items, embracing change and innovation

16. It is all about the people we serve…

17. Collections Staff
A murder of collection crows: Ann Theis, Jane Sumpter, Sallie Morris, Pam Moneghan,
Sue Driscoll, Vicki Marple, and Carolyn Neal

18. Collection Development Organization Chart
Jerry
Christine
Ann
Jane Sallie Pam Sue
Vicki
Carolyn

19.  Materials Budget & Fiscal
Management
 Policy Updates & Interpretation  Ann is the primary contact for the CD
Dept. Please contact Ann about customer &
 Coordinate Opening Day staff concerns and issues related to the
Collections selection and acquisitions.
 Planning & Evaluation
 Department Procedures/Best  atheis@henrico.library.va.us
Practices
 Statistics & Evaluation
 804.290.9026
 Vendor Relations
 Coordinate: Gifts,  Ann works closely with Christine
Campbell (Assistant Director), Joanne
Reconsideration Process Bowman (Materials Management) &
 Licensing & Access Barbara Weedman (Public Services) to
coordinate the Collection Development
 Collection & Community Analysis Department’s activities with Public
 Electronic Resources Services and Administration.
 OverDrive EBook Selection

20. JANE SALLIE PAM
Juvenile Easy
Adult Fiction Adult Nonfiction Juvenile Fiction
Adult Paperbacks DVDS – Adult Juvenile Nonfiction
Adult Audio & Eaudio Recommend to Order: Adult Juvenile AV
Reference & Continuations Adult Leasebooks Juvenile Ebooks & Eaudio
Large Type Magazines YA Fiction
Adult Graphic Novels Replacements YA Leasebooks
Replacements Adult Weeding Lists YA Nonfiction
•ODC selection •ODC selection YA AV
YA Ebooks & Eaudio
•ODC selection

21. Acquisitions Manager: Sue
Ordering & receiving materials for the collection
Working with vendors to obtain materials in the most
economical and expeditious manner
Selecting and evaluating vendors
Manages materials funds in SIRSI
Fiscal year responsibilities including rollover
Develops procedures for the Acquisition process
Directs workflow of Acquisition staff

22. CAROLYN
Lease Plans Spreadsheets
VICKI
Receive & invoice purchase orders Receives & invoice purchase orders
Maintains professional collection Receives, organizes & prioritizes materials
Distributes NYT list to staff Contact for delivery drivers
Distributes Bookpage & Teen Ink Creates & maintains vendor P.O. files
Receives, organizes & prioritizes materials Enters check numbers in Sirsi
Organizes and distributes Gift material Manages credits & returns
Programs RFID tags Serves as contact for MU for return of legal
standing orders and management of credits

23. CD Acquisitions
• Select • Catalog
• Firm and Standing • Place Orders • Process
Orders
• Receive, Invoice
Materials
CD Selection
Management Dept