What is enterprise search? Why is good enterprise search important? What’s new in 2010? Configuring Search Search Service Application Site collection Search site What about FAST Search?

1. www.orbitone.com
Raas van Gaverestraat 83
B-9000 GENT, BELGIUM
E-mail info@orbitone.com
Website www.orbitone.com
Tel. +32 9 330 15 00
VAT BE 456.457.353
Bank 442-7059001-50 (KBC)
Thijs ter Beek
30 January, 2015
ShareCafe: SharePoint 2010 Search

2. 30 January, 2015
Title2
Agenda
What is enterprise search?
Why is good enterprise search important?
What’s new in 2010?
Configuring Search
Search Service Application
Site collection
Search site
What about FAST Search?

3. What is enterprise search?
30 January, 2015
Title3
Definition: Enterprise search is the practice of making
content from multiple enterprise-type sources, such as
databases and intranets, searchable to a defined
audience.

4. 20% structured
Enterprise Data Challenges
Unmanaged Data is Pervasive & Increasing
80% unstructured
90% of unstructured
data is unmanaged
Volume of data is
increasing ~36%/year
Source: Doculabs 4

5. Information Management Pains
Exponential growth
of information…
…is causing information
management pain
At least 50% of online
searches are not successful
15% to 30% of information
worker time spent looking for
information
~$18k of lost productivity per
information worker per year
for a mid-sized company
New information produced each
year per Information Worker (MB)
Source: IDC, Berkeley
Megabytes
500
1,000
1,500
2,000
2,500
3,000
3,500
01 02 03 04 05 06 07 08
Source: IDC
5

6. 30 January, 2015
Title6
What’s new in 2010 Demo
Refinements out-of-the-box
Wildcard *
Better relevancy
Better stemming (House/ Houses)
Phonetic search in people search (only English)??
Search Query suggestions

7. 30 January, 2015
Title7

8. 30 January, 2015
Title8
Search Service Application (Search Config)
What do you manage here?
Content sources: SharePoint Sites, File Shares, Websites (Using
SharePoint index), Exchange Public Folders, Business Data (BCS)
Federated locations: Google, Wiki, MSDN, (Using external index)
Metadata properties: Properties of the content that need to be
searchable (Result properties need to be metadata properties)
File Types: What file types to index
Logs, Crawl schedules, Authoritive pages (promotion of content)

9. 30 January, 2015
Title9
Search Scopes (Service Application and Site
Collection)
Scopes splits index into segments based on:
Address
Property
•Example: ContentType = Contacts
Content source
•Example: File Share
By separating the index you can be more specific and find
better results

10. 30 January, 2015
Title10
Site (Collection) Search settings
Standard result page used for search
No customization
/_layouts/OSSearchResults.aspx
Creating a custom search center site
Enterprise with tabs
Basic without tabs

11. 30 January, 2015
Title11
Search center site config
Tabs
Search result page
Search query page

12. 30 January, 2015
Title12
Refinement panel config
Promote properties you want to use as refinement
Some problems with multiple value lookup/choice columns
Crawl
Edit webpart refinement web part on results page
!Don’t forget to uncheck localisation

13. 30 January, 2015
Title13
Search Result config
Promote the properties you want to show
Crawl
Create devresults.aspx
http://sridharu.blogspot.com/2008/01/how-to-read-raw-xml-from-sharepoint.html
Fetch columns in core search result webpart
Modify xslt: Rik, Bart, Viktor?

14. 30 January, 2015
Title14
Config federated locations
A federated location makes it possible to get search results
from an external source
The search of the external source should comply with
OpenSearch protocol.
Most importantly you should be able to receive the results in XML
Preconfigured locations
http://www.whatsthepointofsharing.com/2009/08/24/sharepoint-federated-search-
connector-examples/
http://www.searchconnectors.com/category/connectors/sharepointconnectors/

15. 30 January, 2015
Title15
What about FAST Search
 Costs
Enterprise licenses
Implementation/ running costs
Seperate server
 Features
Preview docs, presentations
Automatic keyword extraction
Advanced linguistic engine
 Possible future project
Axel Vervoordt wants to index library with art/design books
Requested Features:
•Preview pdf docs on right page
•Metadata extraction