The session is mainly for management, IT en HR. We cover the 3 angles: •People and organisation •ICT/Technology •Flexible work environments The New World of work is a means to: •improve productivity •reduce absenteeism •save travel costs •save office costs •be an attractive employer •motivate employees •Corporate Social Responsibility

1. 15 September, 2011 OneCafé: The New World of Work and your organisation

2. 15 September, 2011 OneCafé: The New World of Work and your organization Welcome Olivier Mangelschots Managing Director Orbit One Twitter @omangels olivier@orbitone.com www.orbitone.com Pieter Wierckx Twitter @pieterwierckx info@innoverendwerken.nl www.innoverendwerken.nl

3. 15 September, 2011 OneCafé: The New World of Work and your organization Agenda 13h30 Welcome drink 14h Introduction What are the benefits for my company (Pieter Wierckx) 16h Short break 16h15 Tour of Orbit One office & OneOffice concept Demo ICT tools Teamtalk: Where do I begin? - Q&A +/- 17h45 End of session: drink and a snack

4. About Orbit One Internet Solutions OneCafé: The New World of Work and your organization 15 September, 2011

5. Who is Orbit One? 18 passionate web & IT professionals Based in Gent Since 1995 Strong believers of the New World Of Work Mission: “Optimize communication & collaboration by using internet technologies.” 23 March, 2011 Who is Orbit One? 5

6. Our Services Advice, design, implement and maintain: Information websites Self-Service portals, online forms, payments Intranet & document management Facebook for the enterprise CRM - Contact Management Unified Messaging Social integration & e-mail marketing Custom development 23 March, 2011 Who is Orbit One? Experts in WEBSITE CMS 6

7. People and Organisations (NWOW)Presentation by Pieter Wierckx OneCafé: The New World of Work and your organization 15 September, 2011 http://prezi.com/ljdbfg0u2f7k/the-new-world-of-work-in-belgium-september-15-2011/?auth_key=e9c03557d531dda50f1102b263d7337acaab1d16

8. 15 September, 2011 OneCafé: The New World of Work and your organization 3 angles People and organisation People are given space to develop themselves. A healthy balance between work and home. Move from “command and control” to self direction and own initiatives. Technology/ICT Using of the latest technology available so that colleagues always are in touch with the information and resources they need to work, collaborate and communicate. Workplace The office becomes a meeting place for innovation and collaboration. Spaces are re-organised to be more “task-oriented”.

9. 15 September, 2011 OneCafé: The New World of Work and your organization OneOffice: flexible workspaceswww.oneoffice-coworking.be Memberships Half-time 200€/month per person Full-time 360€/month per person What do you get? 27/4 access tot the office Seat in the open space Fast internet Usage of meeting rooms Tasty coffee  Nice collegues! Come by and try it out!

10. Yesterdays workplaceCubicle, individual, underutilized and dated 15 September, 2011 OneCafé: The New World of Work and your organization

11. Todays workplace for the futureEvolve to… a mobile workplace with activity based spaces for teamwork, concentration, chill out and brainstorm 15 September, 2011 OneCafé: The New World of Work and your organization

12. 15 September, 2011 OneCafé: The New World of Work and your organization Task-orientedspaces Open office space: spacious desk with multiple monitors, your main workplace Drop in/Touchdown space: smaller temporary desk allowing you to quickly sit down and work for a few hours Focus/quiet room: small quiet private office, allows you to work without interruptions, make private calls Meeting room: quiet zone for small to large group meetings Café space: less format environment to chat, work and drink Breakout/Lounge area: informal space with lounge chairs for relaxation, reading and relationship building

13. 15 September, 2011 OneCafé: The New World of Work and your organization Important concepts to make it work Avoid private offices, replace by small meeting rooms No need for a private office to show you are the boss  Replace office phones by VoIP software + headset Cut the strings, give people laptops Wireless network everywhere (also for guests!) Large screen or projector in every meeting room Take laptops to meetings, use Microsoft OneNote for note taking Avoid paper Scan your documents, store them on SharePoint Give people the freedom to sit where they want Ideally people who work together on projects sit together Work from anywhere Use meeting & focus-rooms Work from home or remote locations

14. 15 September, 2011 OneCafé: The New World of Work and your organization NWOW @ Orbit One Flexible hours Working from home Teamlunch Office becomes (social) meeting place Flexible workspaces Use of sociale networken (LinkedIn, Twitter, YouTube, blogs) 24/7 access to the office (badge) Paperless office (95%) Open, sharing atmosphere (both inside as outside the company) Efficient meetings (OneNote, many video/audio conferences) Laptops for everyone (80%)

15. OneCafé: The New World of Work and your organization 15 September, 2011 Simulation for small to medium size company (5-100 people) Practical: What do it need?

16. 15 September, 2011 OneCafé: The New World of Work and your organization Work from everywhere (video) http://www.youtube.com/watch?v=hDqBVJz5bB8&feature=youtu.be

17. 15 September, 2011 OneCafé: The New World of Work and your organization Office without servers Wireless network Cisco Small Business AP500 (285€) Good coffee  Fast internet connection Telenet Business Fibernet(from 45€/month) No servers Printer/scanner (from 700€) No fax

18. 15 September, 2011 OneCafé: The New World of Work and your organization Office 365, office apps in the cloudhttp://www.microsoft.com/nl-be/office365/ Documents, information, blogs, and much more E-mail, calendar, contacts, shared agendas Word, Excel, PowerPoint, OneNote,... Telephony Instant Messaging, Presence WebMeetings From 5,25€ /person per month 25,5€ per month includes an Office Pro license

19. 15 September, 2011 OneCafé: The New World of Work and your organization Dynamics CRM 2011 in the cloudhttp://www.microsoft.com/online/nl-be/dynamics-crm-online.aspx CRM = Customer Relationship Management Deep Outlook integration Central database for your Prospects Opportunities Customers Partners Contracts ... Track Email Appointments Tasks Phone calls ... From 40,25€ /user per month

20. 15 September, 2011 OneCafé: The New World of Work and your organization Your accounting & invoicing softwarein the cloud AccPortal Analyse Bilantaire / Balansanalyse Exact Online ExpertM First Account View MyVero Logistics Piton ProAcc Professional Users Sofisk TopAccount Unit4 Agresso Multivers Venice Boekhouder Winbooks Wings Accounting WinPrest http://portals.myaspex.com/aspexsite/reseller_producten.php

21. OneCafé: The New World of Work and your organization Workspace Smartphone (from 300€) Laptop (from 600€) Laptop-stand with large screen keyboard + mouse (from 330€)HP AW662AA Headset No desktop computers(use a laptop) USB Business Headset (from 40€) 15 September, 2011 No phone(use headset)

22. Meeting spaces Monitor 40” of bigger or projector (from 800€) Conference phone Polycom® CX3000 IP (650€) Jabra SPEAK 410 Series for mobile use or small meeting rooms Lync and Skype compatible(110€) No pen and paper(gebruik OneNote) 15 September, 2011 OneCafé: The New World of Work and your organization

23. 15 September, 2011 OneCafé: The New World of Work and your organization Read more Ingredients of The New World of Workhttp://www.slideshare.net/orbitone/ingredients-of-the-new-world-of-work Organize office spaces for the New World of Work http://www.slideshare.net/orbitone/organize-office-spaces-for-the-new-world-of-work Social computing in your organisation http://www.slideshare.net/orbitone/social-computing-in-your-organization-using-sharepoint-challenges-and-benefits Kluwer Congres “Het Nieuwe Werken” 29 septemberhttp://opleidingen.kluwer.be/nl/Opleidingen/congres-het-nieuwe-werken/HENIWNB.aspx

24. Tour of OneOfficeTask-oriented spaces& Drinks! OneCafé: The New World of Work and your organization 15 September, 2011

25. OneCafé: The New World of Work and your organization 15 September, 2011