Beautifully created presentation on Time Management, view the full presentation to note the highlighted points. You must decide amount of time spent on specific daily activities because it gives you full control on your work.
6. Plan to do most imp thing first
Sort out things (Use planners)
Organize things, maximum problems can be solved by organizing
Team Work – delegate work
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7. 1st 2 hrs are the most effective hours. Plan most imp work at that time
Start with the most important work of the day.
Don’t schedule meetings for this time.
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8. It takes too much time.
You don’t know how.
You want to do it “perfectly.”
Missed deadlines.
Overlooked opportunities.
Wasted time.
Lost customers due to poor or slow service.
Wasted money.
Use right channel of doing the work
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9. Mention your daily tasks in the calendar
Write dates for follow-up along with the task
Include personal deadlines.
Prepare your calendar for the entire month by 1st of every month
Delete the completed tasks from your calendar
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10. Just because you can do something easily doesn’t mean you should that
first.
Give priority to the task that is most Urgent.
Prepare a priority list on daily or weekly basis and update it regularly
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11. Remember Ann Landers’s words:
People take advantage of you
only with your permission.
Think twice before making a commitment
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12. Do it- reply to those that need a reply immediately
Defer it- scroll past the emails that can wait (you can flag up the ones you don't want to
lose track of, to remind you to reply later)
Delegate it - forward emails that someone else needs to deal with
Dump it - delete emails you don't need to respond to and those dealt with that you do
not need to keep
Do not check mail in every 10 mins.
Use Folders and apply rules so that you do not waste time on searching for mails
Keep standard emails templates which can be used afterwards
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13. Procrastination is the bad habit of putting off until the day after tomorrow what should have been done
the day before yesterday
Napoleon Hill
(American Author)
Procrastination creates:
Delay
Low achievement
Stress
Feelings of guilt
Problems with deadlines
Poor personal organisation
Ineffective planning
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14. Attempting too much.
Not saying no.
Incomplete information.
Management by crisis, fire fighting.
Interruptions.
Meeting without agenda
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17. It is a valuable management tool. It is also about change management. It
strengthens the role of the library (resource) in the organization. It can
demonstrate the librarian’s competence and improves the image and
visibility of the library.
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18. Goal must be concrete
Goal must be measurable
Goal must be in writing
Goal must be achievable
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19. Steps required to achieve the goals.
Prioritize.
Set deadlines.
List resources needed.
Keep your eye on your goals.
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20. Beckwith’s Three Cornerstones of Planning
◦ 1. Predicting the future.
◦ 2. Decide what you want your future to look like.
◦ 3. Analyze the results.
◦ 4. Implement the plan.
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21. Read the market trend
Analyze from results
Refer to last year’s plans
What dose the client desire?
Write your vision statement.
Share your vision with the participants.
Then write the mission statement.
Remember to plan for alternative futures.
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22. Keep a check point for yourself, analyze the results
Look for new ideas to help you achieve your goal
Goals can never be reached without execution of plans
Give a start to your ideas, every small step will contribute in your
success
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23. Ground Rules for effective time management
◦ Planning
◦ Organizing
◦ Prioritizing
◦ Multitasking
◦ Using effective ways to reduce effort
◦ Smart working
◦ Setting Target for yourself
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Planning: If you don’t have time for planning, you’d better find the time. Priorities: Not everything you do is of equal importance. Priorities are not constant, they must e re-evaluated. Procrastination: The anti-Nike – just don’t do it.
Time: being disorganized takes even more time. Know how: learn how or hire someone. Sometimes, good enough is good enough. Perfect is seldom justified.
Pencil meetings in, you can always erase them. Followup: such as, call Mr. Jones re search. Write dates for filing, etc. You can have satellite calendars, but one must be the master.
It focuses your thinking on the future. It clarifies your goals and objectives. It will save time in the long run. It helps you avoid doing things that are not in your best interest. It helps you justify (to others) where you spend your time. It provides a framework for policy formulation and decision-making. It can help support your case for funding. It identifies critical issues and constraints. It can help keep you on course.
Measurable—so you know when you’ve achieved them In writing—a goal not in writing is a dream
This is hard Look at the environment. Corporate culture. Competitors. Information needs of users. Mandates from the community (management, accrediting). Unmet market niches. What did last year’s strategic plan say? What does your boss or organization want? What do your users want?