Workshop on "Local Chapter Management" by oikos PhD Fellow Nina Hug, held at oikos Spring Meeting 2009 at BI, Oslo, 28 March 2009

1. oikos workshop ‘Chapter Management' oikos Spring Meeting 2008 Nina Hug Oslo 28 March 2009

2. Agenda 3 Triangle: Motivation, Resources and Vision 2 Challenging: oikos Chapter Management 1 Intro & objectives 4 Planning is key: Some guiding ideas 5 Knowledge transfer

3. Challenging: oikos Chapter Management oikos chapter management Studies at University private life oikos projects oikos board meetings meeting sponsors coordination with oikos International xyz other issues

4. Your motivation to be involved? oikos is a student organization where everybody who is involved spends his/her time voluntarily Therefore we all have an interest to feel that it is worth spending time for oikos! What makes it worthy for you? Why are you involved in oikos? Take 5 Minutes time to think about this question! Write down what comes into your mind on the cards provided!

10. Triangle: Motivation, Resources, Vision Your motivation Vision for a successful local chapter Strength of your chapter and your environment Chapter Management

12. oikos – organisational setup oikos International Advisory Council oikos Foundation Foundation Board Founders Board oikos Local Chapters be informed – get involved – make a difference Education Networking Research In each Local Chapter: Legislative Meeting Board Advisory Council PhD Fellows Chapters in Accession Executive Board Legislative Meeting

14. international oikos projects PhD Summer Academy PhD Fellowship Programme Strengthening research Case Writing Competition Empowering projects Winter School Autumn Meeting Advisors Retreat Spring Meeting Student Award Project Leadership Programme Project Development Fund Advancing the oikos network l andscape of oikos projects

16. Example: Objectives and Tasks Objective Task Responsible Deadline Finances Develop a concept-draft how to deal with multinationals (sponsoring) JH 05.07.2007 Member Development Clarify LC memberships Mario, Alexis, Mirjam, Christoph, Maciek, Malte, Thomas 15.05.2007 Organisational Development Status Report: Advisor Structure, Coaching Infrastructure, Existing Ideas  Send Request to oikos Family LS 05.07.2007 Finances Draft Budget 2008/09 AB 05.07.2007 Communication Define effective communication Practices NH 29.08.2007 Projects Speaker Series  Find suitable person MH 22.10.2007

18. Road Map II – Strategy Meeting Time You will need to devote at least four hours to that meeting. People Make sure you are not more than 20 people, but aim for 8 people at least . You should be able to divide into two groups. If you are less than 8 people, do not divide into groups. Moderator It will be helpful if one team member or external person takes over the role of a moderator of the meeting. Infrastructure Laptop and beamer to track the decisions, flipcharts and pens or blackboard and chalk, a room where two groups can work in parallel

20. Criteria for a good meeting Criteria Planning tool Time/Place Kept to the envisaged time frame Assign time slots to agenda points Before the meeting Kept to envisaged time frame Aissign Moderator to keep the time Before/During the meeting … … … … …

23. Local Chapter Environment University external actors Professors e.g. Sabine Bohnet Joschko, Prof. at University of Witten/Herdecke, Advisor to oikos Witten/Herdecke other NGOs e.g. Stephan Schmidtlein, Südwind e.V., Advisor to oikos Cologne Alumni e.g. Claude Siegenthaler, Advisor to oikos St.Gallen companies e.g. Uwe Bergmann, Henkel AG, Advisor to oikos Cologne Media/PR e.g. Ronny Kaufmann, Communication expert at Swiss Post, Advisor to oikos St.Gallen Administration e.g. Anke Burmester, environmental office, university of Hamburg, Advisor to oikos Hamburg They know oikos They are highly committed and have interest in further strengthening of oikos They are living oikos memory access to the faculty facilitate the integration of sustainability into teaching and research facilitate contacts to speakers facilitate contacts to other networks contacting speakers support in sponsoring issues: how to approach companies They help with marketing /PR issues They facilitate contacts to other networks They help getting access to the faculty They help with sustainable campus projects

26. Exercise Please divide in two groups and answer the following question: Imagine the next chapter meeting/project meeting was a great success: what exactly has happened? What are criteria for a good meeting?