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Managing Content
        in Drupal with
        Workbench
        Ken Rickard
        Palantir.net
        @agentrickard



Saturday, July 28, 2012
About Palantir.net
      • Founded in 1996; working with Drupal since
        2006
      • Web strategy, design, and development firm
      • Team of senior-level Drupal and Web experts
      • Leading contributors to Drupal core,
        contributed modules, and community
      • Enterprise Select Acquia Partner




Saturday, July 28, 2012
Why Workbench?
      • Drupal lacked an out-of-the-box unified
        interface for workflow, moderation, and
        access control.
      • Many organizations have multiple content
        managers with different levels of responsibility
        and technical expertise
      • Workbench enables content managers to
        focus on their content, not on learning how to
        use Drupal




Saturday, July 28, 2012
Client Expectations
      • Often unstated assumptions!
      • Drupal learning curve
      • Where is “my content”?
      • Content can be reviewed before
        publication
      • Changes to live content can be reviewed
      • “Our old CMS did it”




Saturday, July 28, 2012
Public vs. Administrative




                          http://drupal.org




Saturday, July 28, 2012
Stock site administration




                          Click to edit Master text styles


                                                             6

Saturday, July 28, 2012
Drupal 7 administration




Saturday, July 28, 2012
Stock Drupal 7 content page




Saturday, July 28, 2012
Let me get to work




Saturday, July 28, 2012
The main Workbench module




Saturday, July 28, 2012
Workbench Modules
      • Workbench
      • Workbench Moderation
      • Workbench Access
      • Workbench Files and Media (not covered today)




Saturday, July 28, 2012
Just Use…
      •   Organic Groups
      •   Scheduler
      •   Revisioning
      •   Content Access
      •   Workflow
      •   Module X




Saturday, July 28, 2012
Features vs. functionality




Saturday, July 28, 2012
The main Workbench module




Saturday, July 28, 2012
Alternative create content page




Saturday, July 28, 2012
Workbench Moderation



     Changed to




Saturday, July 28, 2012
“Forward Revisions”




Saturday, July 28, 2012
Additional default Views




Saturday, July 28, 2012
Configurable permissions




Saturday, July 28, 2012
Workbench Access
     Sections content for administrators




Saturday, July 28, 2012
Saturday, July 28, 2012
Workbench Access hierarchy
      • The University
                  • College of Arts and Sciences
                          • English Department
                          • Biology Department
                             • Student genome blog
                          • Psychology Department
                  • School of Medicine
                          • Dentistry
                          • Nursing
                          • General Medicine




Saturday, July 28, 2012
The Millennium Falcon Blog




                          http://www.starwarsart.org/2011/06/han-and-chewie-watercolor-for-han-
                          and.html



Saturday, July 28, 2012
The Millennium Falcon culture
      •   Decisions made quickly
      •   Deep trust between Han and Chewbacca
      •   They have some specialized tasks
      •   Roles aren’t enforced with overt structure




                          http://www.starwarsart.org/2011/06/han-and-chewie-calvin-and-hobbes-
                          for.html



Saturday, July 28, 2012
http://www.starwarsart.org/2011/10/cool-han-solo-by-target.html




Saturday, July 28, 2012
No need for Workbench Access
      • There are no internal divisions




                          http://www.starwarsart.org/2011/06/han-and-chewie-art-weekends.html




Saturday, July 28, 2012
Same Drupal roles




Saturday, July 28, 2012
Standard Workbench Moderation




Saturday, July 28, 2012
The Rebel Alliance Blog




                          http://www.starwarsart.org/2012/04/cool-x-wing-crew-star-wars-art.html




Saturday, July 28, 2012
Rebel culture culture
      •   Relatively flat organization
      •   High profile, in demand leaders
      •   Lots of turn over
      •   Trusting yet suspicious
      •   Specialization




                          http://www.starwarsart.org/2012/03/fun-princess-leia-ad-art-on-star-
                          wars.html



Saturday, July 28, 2012
Stock “My Workbench”




                          http://www.starwarsart.org/2012/02/jabba-presents-nice-r2-spray-
                          paint.html



Saturday, July 28, 2012
Front-end taxonomy




Saturday, July 28, 2012
Big-name bloggers
     “Traps and how to avoid them”




                          http://www.starwarsart.org/2012/03/admiral-ackbar-portrait.html




Saturday, July 28, 2012
Rebel Gatekeepers




                          http://www.starwarsart.org/2012/01/fun-endor-postcard-love-c3p0s-man-
                          purse.html



Saturday, July 28, 2012
Workbench Moderation states
                                      Needs
                  Dra.                                                         Published
                                      Review




                          http://www.starwarsart.org/2012/04/awesome-realistic-obi-wan-kenobi-star.html
                          http://www.starwarsart.org/2012/03/c3po-art-continuous-line-drawing-on.html




Saturday, July 28, 2012
The Empire Blog




                          http://www.starwarsart.org/2011/04/awesome-tie-pilot-from-behind.html




Saturday, July 28, 2012
Imperial culture
      • Highly structured
      • Strict hierarchy
      • Monolithic to outsiders




                          http://www.starwarsart.org/2012/01/awesome-retro-star-wars-art-
                          empire.html



Saturday, July 28, 2012
Workbench Access sections
     Maps directly to Empire hierarchy




Saturday, July 28, 2012
Workbench Moderation states
     Maps directly to user roles




Saturday, July 28, 2012
Notifications through Rules




Saturday, July 28, 2012
The main Workbench module




Saturday, July 28, 2012
Override with Panels




Saturday, July 28, 2012
The Emperor wants to know all




Saturday, July 28, 2012
Moff ‘My Workbench’




                          http://www.starwarsart.org/2011/09/awesome-emperor.html




Saturday, July 28, 2012
Upcoming Workbench
     Moderation features
      •   Nonlinear approvals
      •   Fields on the state change itself
      •   Varying workflows on arbitrary conditions
      •   Ctools-powered exportability




Saturday, July 28, 2012
Nonlinear Approvals




Saturday, July 28, 2012
Fields on the State Change




Saturday, July 28, 2012
Vary Workflows on arbitrary
     conditions




Saturday, July 28, 2012
Exportability/Features module




Saturday, July 28, 2012
“The more you tighten your grip, the more
     nodes will slip through your fingers”




                          http://www.starwarsart.org/2011/03/cool-empire-sb-star-wars-art.html




Saturday, July 28, 2012
Thanks!
      • Ken Rickard
      • rickard@palantir.net
      • @agentrickard

      • Steve Persch

      • Visit us at www.palantir.net
      • Follow us on Twitter: @palantir



Saturday, July 28, 2012

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