This presentation explains how MeetingSphere can be used in support of a World Café meeting format for community engagement.

1. The perfect event experience
with World Cafe

2. What would be your number one expectation in a
meeting event in the XXI century?

3. Ubiquitous Learning
Edutainment and gamification
Community involvement
Major trends in the future of events

4. Community involvement
A growing number of event owners are adopting formats to reach
their communities and to create opportunities for relevant
stakeholders engagement.
The most popular formats are:
 Open Space
 World Café
 Other “unconference” formats (Pro-action Café Learning Café,
etc.)

5. Community involvement
Community involvement is not just
improving engagement within the
organization that runs the event,
but expanding such engagement to
the community in general.

6. Community involvement
≠

7. An audience that can be pleased

8. An audience that is engaged

9. Community involvement
Best practices include:
A culture shift. Organizers must sincerely recognize the value of the
partnerships with other community agents, or they will never succeed.
A third party. Associations or Local & Regional Governments have a lead
partnering agency to assist in connecting with the community because a
third party helps ensure the community is comfortable sharing its true
hopes and concerns.
Meeting the community where it is. Ask the "neighborhood
grandmother" where the meeting should be held and do it there.

10. World Cafe
The World cafe is a good, simple process for bringing
people together to talk around questions that matter
• converse in small
groups
• move from table to
table
• people work together
• everyone contributes
• share/harvest
collective ideas

11. Using the support of MeetingSphere™
The use of MeetingSphere™ Electronic Meeting System can be instrumental
in making the most of a World Café meeting format.
The most important advantages are:
 Table hosts can use diagrams but converge on shared text
 All table inputs are reflected on the shared screen
 Session records get instantly produced as a deliverable
 Adds valuable content to other recording methods such a visual
graphics
 Session content can be further extended to wider audiences for
crowdsourcing of further ideas or comments.

12. MeetingSphere™ Key Principles
12
Wisdom of the
Crowd, find out fast
which ideas ‘work’
Tools to improve
participation/
interactivity
Committed
Participants massively
improves Buy-
In/success
‘Best Practice’ tools
for Process Design
Its “Meeting
Productivity
Software”
First ‘Process led’
technology
Leadership Tool to
enable dialogue,
inform decisions,
improve buy-in.

13. Participants use MeetingSphere™

14. How Does it work?
14
Capture more ideas in a shorter
period of time. Sort into themes.
2
Move content of a
brainstorm or discussion
to a Rating Tool to
prioritize and rate ideas.
4
Generate Session
Reports instantly with
Report Maker.
6
Kick off the meeting with a
presentation. Utilize the
Presentation Tool – or use
your Web Conference tool
of choice.
1
Move content of a
brainstorm to Discussion
Tool for asynchronous
collaboration.
3
Assign responsibility for follow-up
actions with Action Tracker.
5

15. • groupVision specializes in group collaboration.
• We provide software tools and the expertise to apply them in any type of
collaborative working systems.
• We provide group facilitation services.
• Combined with a clear understanding of your objectives we design interactive and
participative methodologies that transform your organization to thrive in the 21st
century.
What groupVision do?

16. Keep in touch with us…