1. •Unit 1
•PowerPoint Basics
•Trusty Toolbars
•Handy Help
•Techie Terms
•Cool for School

2. Finding the toolbars
The toolbars contain graphically illustrated buttons that you click to perform
specific tasks in a program. PowerPoint has four main toolbars, which can
help you create your presentations quickly and easily.
The Standard Toolbar is located at the top of the PowerPoint window, below
the menu bar. It has buttons for common tasks such as
saving, printing, checking spelling, and inserting charts and tables.

3. The Formatting Toolbar is located just below the standard toolbar. Most of its
buttons are for formatting text. Use these buttons to change the font type or
size, make text bold or italic, indent text, and insert bullets.

5. The Drawing Toolbar is located at the bottom of the PowerPoint window. It has
tools for drawing shapes, adding lines and curves, and inserting text boxes and
WordArt. It also has buttons for manipulating and formatting the objects you draw.

6. Moving the toolbars to new locations
All PowerPoint toolbars can be moved or docked to any side of the PowerPoint
window. As well, docked toolbars, including the Standard Toolbar, the Formatting
Toolbar, and the Drawing Toolbar, can be converted to floating toolbars.
A move handle on the left or top of the toolbar indicate that the toolbar is docked.
A title bar indicates that the toolbar is floating.
Here’s how to move one of the toolbars to a
new location:
1. Click the move handle on a docked toolbar,
or click the title bar on a floating toolbar.
2. Holding down the mouse button, drag the
toolbar to the new location.

7. Docking a toolbar
Try docking a toolbar to the top of the PowerPoint window. This will give you more
working area on your PowerPoint window.
1. Click the title bar on the toolbar.
2. Drag the toolbar upwards, until the
toolbar outline snaps into place
along the edge of the program
window.
If you see move handles on the toolbar, you know it is successfully docked.

8. Adding and removing toolbars
PowerPoint has several other toolbars to help you accomplish your
tasks.
The Picture Toolbar has several buttons that are useful when you work
with images. There are buttons for Contrast, Brightness, and Cropping.
This toolbar will automatically appear when you insert clip art or
pictures.

9. The Animation Effects Toolbar has buttons for working with animations, and the
Web Toolbar helps you create presentations on the Internet. There's also a
Reviewing Toolbar, a WordArt Toolbar, and a Control Box Toolbar.
When you're a more advanced user, you may wish to add some of these
toolbars to your PowerPoint window. Let's say you want to add the animation
effects toolbar. Here's what you do:
1. Click the View menu, and then
point to Toolbars.
2. In the submenu, click the check box
next to animation effects. An
animation effects toolbar appears
in the PowerPoint window.

10. Removing a toolbar
PowerPoint lets you remove toolbars you don't need. Try removing the
animation effects toolbar you just activated.
1. Click the View menu, and then point to Toolbar.
2. In the submenu, click the check box next to animation effects to deselect it.
The check mark disappears and the animation
effects toolbar is removed from your
PowerPoint window.

11. Activating and using the Office Assistant:
The Office Assistant is an animated help system that answers your
questions, and offers tips and helpful suggestions as you work. The standard
Office Assistant character is Mr. Clipit an animated paperclip but you can change
the Office Assistant's character at any time.
To activate the Office Assistant, click the Office
Assistant button on the Standard Toolbar.

12. Or click the Help menu, then click Microsoft PowerPoint Help.
The Office Assistant appears, ready to assist you.
Once the Office Assistant is activated, it "observes" your work and offers tips
or suggestions. A yellow bulb above the Office Assistant indicates that it has a
tip.

13. You can ask the Office Assistant to help you perform tasks in PowerPoint. Lets
say you want to find out how to insert a graphic. Here's what you do:
1. Click the Office Assistant. A
callout appears, asking you
what you want to do.

14. You can ask the Office Assistant to help you perform tasks in PowerPoint. Lets
say you want to find out how to insert a graphic. Here's what you do:
2. Type in your request. For example,
type "insert a graphic". A list of
related help topics will appear.

15. You can ask the Office Assistant to help you perform tasks in PowerPoint. Lets
say you want to find out how to insert a graphic. Here's what you do:
3. Select a help topic from the
list. (Click See More for more
options.) The help topic is
displayed.

17. Using PowerPoint vocabulary
Here are some terms in PowerPoint 97 that are useful to know.
Slide: An individual screen in a slide show.
Presentation File: The file you save to disk that contains all the
slides, speakers notes, handouts, etc. that make up your presentation.
Object: Any element that appears on a PowerPoint slide, such as clip art, text,
drawings, charts, sounds, and video clips. You can refer to a clip art object, a
text object, a title object, a drawing object, etc.

18. Slide Show: A series of slides displayed in sequence. A slide show can be
controlled manually or automatically.
Transition: A special effect used to introduce a slide during a slide show.
For example, you can fade in from black, or dissolve from one slide to
another.

19. UNIT 1
Obviously you're a teacher with a pioneering spirit. So, no doubt, you'll
want to teach your students how to create multimedia presentations
using PowerPoint. Before you get your students all excited about funky
animations and nifty sound effects, you'll have to equip them with a few
PowerPoint essentials.
First and foremost, you have to talk the talk. Introduce your students to
PowerPoint vocabulary by doing a live demonstration of all the different
terms you will be using. Explain the difference between a slide and an
object. Show how a transition is a part of a slide show. And just to make
sure everyone is on the same wavelength, follow-up your demonstration
with a worksheet.

20. PowerPoint comes with many toolbars-fifteen of them, to be exact. Don't
worry about introducing your students to all of them. Concentrate on the
four main toolbars that appear when you first open the program.
You might want to consider introducing the toolbars one at a time. To start,
you can hide all of the toolbars. When your students need to format text or
add graphics, show them how to add the appropriate toolbar and teach
them the function of each button.
The toolbar-by-toolbar approach sounds radical, but what better way to
prevent your students from clicking every button in sight. Teaching
PowerPoint one toolbar at a time also keeps your students focused and gives
you a nice, systematic way of introducing the program's features and
functions.

21. Before you introduce the Office Assistant to your students, consider whether
it will be beneficial to them. Will your students be able to read and
comprehend the words in Office Assistant? Can they navigate through the
Help files without your assistance? Do you have enough class time to let
students explore this feature? Will your students become as addicted to
animating with the Office Assistant as you are?
Note: If you haven't discovered this yet, hold your mouse over the Office
Assistant and click your "right" mouse button. Choose Animate from the pop-up
menu and be prepared for a surprise.
Take the Quick Quiz to
test your knowledge!

23. 1. You know a toolbar is successfully docked
when…
a. it moves to the side of the page.
b. it turns a different color.
c. move handles appear on it.
d. a loud whistling sound comes from
your computer speakers.
Click on the correct answer

24. 2. Any element that appears on a PowerPoint
slide, such as clip
art, text, drawings, charts, sounds, and video
clips.
a. Slide
b. Object
c. Presentation
d. Transition
Click on the correct answer

25. 3. The animated help system that answers
your questions, and offers tips and helpful
suggestions as you work.
a. Mr. Clipit
b. Office Helper
c. Go Get’em
d. Office Assistant
Click on the correct answer

26. 4. The toolbar that contains common tasks
such as saving, printing, checking spelling and
inserting charts and tables.
a. Simple
b. Common
c. Standard
d. Task
Click on the correct answer

27. 5. What menu do you click on to find the
Microsoft Office Assistant?
a. Help
b. Tool
c. Insert
d. View
Click on the correct answer

28. A toolbar is successfully
docked when move
handles appear on it.

29. An OBJECT is any element that appears on a
PowerPoint slide, such as clip
art, text, drawings, charts, sounds, and video
clips.

30. The Office Assistant is an animated help
system that answers your questions, and
offers tips and helpful suggestions as you
work.

31. The Standard Toolbar has buttons for common
tasks such as saving, printing, checking spelling
and inserting charts and tables.

32. To find the Office Assistant click the Help
menu, then click Microsoft PowerPoint Help.

33. You have successfully completed the Quick Quiz!
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of Tutorial of Quick Quiz