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Marc 21 Session 3
- 1. Understanding MARC 21 Bibliographic Records Session 3 Presented by Emily Dust Nimsakont PowerPoint by Devra Dragos, Nebraska Library Commission; revised by Sharon Mason, Charity Martin & Emily Dust Nimsakont
- 6. 260 $a=Place of Publication
- 35. 260 $c=Date of publication
- 53. 191 pages 24 cm. Illustrated with copies of black and white Photographs. Contains index. Contains bibliographical references.
- 55. xviii and 265 pages 24 centimeters Bibliography on pages 215-220 Includes index
- 57. Unpaged Color illustrations 28 cm.
- 72. 300 $b=other physical details
- 73. 191 pages 24 cm. Illustrated with copies of black and white photographs. Contains index. Contains bibliographical references.
- 75. 144 pages 24 centimeters Illustrations and a map Index Bibliography on pages 140-141
- 77. Unpaged Color illustrations 28 cm.
- 87. When width of a book, pamphlet, or sheet is more than twice the height, give both. Example, $c 16 x 34 cm. When height of a book, pamphlet, or sheet is more than twice the width, give both. Example, $c 32 x 10 cm.
- 88. 191 pages 24 cm. Illustrated with copies of black and white photographs. Contains index. Contains bibliographical references.
- 90. xviii and 265 pages 24 centimeters Bibliography on pages 215-220 Includes index
- 100. xxviii and 349 pages illustrations 24 centimeters Includes index
Hinweis der Redaktion
- You can see from the LOC MARC site that there are a variety of subfield codes that can be used in the 260 field. We will talk about three of them.
- The place of publication comes from either the title page or the title page verso, and is not usually in CIP information.
- For the most part, information about the place of publication is transcribed exactly as it is written on the item.
- When there are multiple publication places listed, if the first one is in your country, you just use that one.
- If the first one is not in your country, include both the first one listed and the first one in your country. These each get their own subfield a, and they are separated by a semi-colon (with a space before and after).
- One of the exceptions to the “transcribe exactly as it appears on the item” rule involves abbreviations. You will notice that on this audio book CD, the abbreviation for Maryland is in the postal code form.
- However, AACR2 prescribes specific abbreviations for the states, so we need to use captial M, lowercase d, period. Also, you will notice that the state was included in this example and not in the earlier ones. This is because Prince Frederick is not as well known, and people would not know what state it was in if it was not included.
- If the place of publication is not specified on the title page, you should get it from the title page verso.
- It is also okay to take the place of publication from other sources. On this book, it is not on either the title page or the title page verso.
- But it is listed on the back cover.
- If the place of publication is not listed, but you know where the item was published, you can supply it, just put it in square brackets. If you do not know the place of publication, use the abbreviation s. l. This stands for “sine loco” in Latin.
- The place of publication comes from either the title page or the title page verso, and is not usually in CIP information.
- Notice that there is a colon before subfield b, with a space before and after it.
- When transcribing publisher information, you do not need to transcribe more than is needed to locate the publisher. For example, LLC comes after the name on this CD.
- But you only need to put Recorded Books in the subfield b.
- You also don’t need to include words like “Publishers”, since it is not an integral part of the company’s name.
- So HarperCollins is fine, even though the title page says HarperCollins Publishers.
- Sometimes there is extraneous information that does not need to be included in the record, such as the former name of the organization that published this book.
- You just need to put the current name in the 260 field.
- Sometimes a book is published by a press that is a subsidiary of a larger company.
- In this case, you don’t need to include the larger company in the 260 field, just the press that actually published the book.
- If the publisher is not listed on the item, you can supply it as well, putting it in brackets like the place of publication. If you do not know the publisher, there’s an abbreviation for that, too – s.n., for sine nomine. If both abbreviations are used, enclose both of them in one set of brackets.
- Videorecordings are different from books in that they often have both a publisher and a distributer. You can see that for this video, it is produced by Walt Disney Home Video.
- But it is distributed by Buena Vista Home Video.
- In this case, you would have two subfield b’s, since it is repeatable. They are both preceded by colons, with a space before and after.
- Sometimes the publisher and distributer are in different locations. In this case you will need a subfield a for each location, a subfield b for the publisher and a subfield b for the distributer. For the entity that is not the publisher, its relationship to the piece needs to be stated.
- In this example, the copyright date is given and there are no other dates.
- If you are using the copyright date in subfield c, put a c in front of it.
- You may sometimes see items like this one, which list dates of subsequent printings in addition to a copyright date. These dates don’t indicate any significant changes in content, and so the copyright date should still be used.
- If you happen to own copies from different printings at your library and you want to distinguish between them, you could add a second date as well.
- Audio recordings often have a production date, instead of a copyright date (the copyright date on this one is for the original book).
- If you are using a production date in subfield c, put a p in front of it.
- The publication dates for serials are a little different, in that they involve a range. In this example, we have the first issue of a serial.
- So the publication date includes the start date and is left open-ended – no punctuation at the end.
- The handout from the first session shows some examples of the 260 field. You can see in the third example that if there is both a publication date and a copyright date, you include them both. The last example shows that if you are unsure of the publication date you can put it in brackets with a question mark after it.
- The projected publication date is a four-digit number usually found in CIP records.
- These are the most commonly used subfields for the 300 field. They mean slightly different things depending on the type of item you are cataloging.
- For a book, the extent, which goes in subfield a, is the number of pages.
- Pages is always abbreviated as “p.”
- If the book has pages that are numbered in Roman numerals and pages that are numbered in Arabic numbers, include both of them.
- Put a comma between the two values.
- It is not uncommon for children’s books, like this one, to not have page numbers.
- In this case, you refer to the book as one volume (abbreviated v.) and include the word “unpaged” in parentheses.
- For visual or sound material, the extent includes the specific material designation or SMD.
- In this case, the SMD is 1 videocassette – you put the number of items and what the item is.
- The running time of a video or audio item is also needed as part of the extent.
- The running time goes in parentheses after the SMD.
- Often, DVDs have extra features beyond the main content. You don’t need to include the time for these features in the running time, just the time for the main content. This DVD’s case says that it is approximately 120 minutes.
- So the extent would look like this. The ca. is because the container said “approximately.” Notice that “videodisc” is the SMD you use for DVDs.
- Although it is also acceptable to use “DVD-video”, you don’t see it very often. If you use this, you do need to include “video” to specify that it’s not a DVD with computer data, etc. You can use whichever one you think will make more sense to your patrons; just be consistent throughout your collection.
- If there are more than one disc, cassette, etc., indicate this in the extent.
- Notice that the running time for the entire series is given here. Again, if you think that “sound discs” will not make sense to your patrons, you can use “CDs-audio” (to differentiate them from CD-ROMs, etc.) The container said 11.75 hours – you can change whether you list it as hours & minutes, etc. You don’t have to transcribe it exactly.
- The extent of continuing resources is expressed in volumes.
- If the serial is still being issued, you simply indicate that it is issued in volumes. When the item stops publication, you can enter the total number of volumes.
- You can refer to your handout for more examples of variations in extent. For example, you can have SMDs for one sheet of paper, a loose-leaf binder, or a map. You can see in the last example that running time for each disc in a set can be given, instead of overall running time. There are a lot of variations that can occur in this subfield.
- Subfield b is for other physical details, and again, this is something that varies with the type of item you are cataloging.
- With books, you make reference to things like illustrations, maps, etc. The information for this book says that it contains copies of black and white photographs. The only time you would actually use the word “photographs” would be if actual photographs are pasted in an item, like a scrapbook. For reprints of photographs in a book, use “illustrations.”
- “ Illustrations” is abbreviated “ill.”
- This book has both illustrations and a map.
- You put a comma between ill. and map.
- If the illustrations are color, that should be indicated as well.
- The word “color” should also be abbreviated.
- For visual items, the physical details include whether there is sound on the item, and whether the visuals are in color or black & white. It this case, the cover indicates that this video is in color – you can probably assume that there is sound, but you can make sure of this by watching the video.
- “ Sound” and “color” are both abbreviated, and they are separated by a comma.
- This DVD shows an example of why you need to actually watch the item in order to catalog it appropriately. The case for this DVD says that it is in color, but if you watch it, you will see that older footage in black and white is included.
- You can indicate that a visual item includes both by putting “col. and b&w” in the subfield b. This indicates that the item is fairly evenly balanced between color and black and white. You might also occasionally see, and consider using, “col. with b&w sequences”, which indicates that the item is mostly color with just a little bit of black and white.
- For a sound recording, the physical details include whether it is analog or digital.
- In this case, the CD is digital, so that is what goes in subfield b.
- Your handout shows an example of a sound cassette, which is analog. If the item mentions that it is a stereo recording, you can include that in subfield b as well.
- Normally, the dimension just refer to the height of an item. However, there are some exceptions. The dimensions are given in centimeters.
- Notice that there is a semi-colon between subfields b and c, with a space before and after it.
- In this case, there is no subfield b, so there is no colon after subfield a, just the semi-colon before subfield c.
- For video cassettes, dimensions refers to the width of the tape.
- The standard width for videotape is ½ in.
- For DVDs, the dimension we need is the diameter of the disc.
- The standard diameter is 4 ¾ in.
- For CDs, it is the same; you use the diameter.
- This is also 4 ¾ in. for standard CDs.
- Your handout has more examples of situations you might encounter. Notice that the map example gives both the height and width of the item. The example for “1 sheet” gives its dimensions both flat and folded (since it is probably stored folded).
- Accompanying material is just what it sounds like – anything that comes with an item that is not the main item itself.
- For example, if you have a book that comes with a supplemental CD-ROM, you would catalog it like this. Notice the plus sign that comes before subfield e, with a space before and after it.
- If you have a computer disk with an instruction manual, it would look like this. You really only have to state what the item is in subfield e, but higher level cataloging can involve including descriptive information for the accompanying material, like in this example. This information is what would be found in a 300 field (subfields a-c) if you were cataloging the accompanying material in a record of its own.
- Referring back to your handout, notice that if you have more than one accompanying item, you can only have one subfield e, but you can use more than one plus sign to separate items.
- Some libraries do have collections of realia (three-dimensional items); for example, some public libraries check out cake pans. Terms for realia items are listed in AACR2, but you can supply your own terms if the item you have is not on the list. The 300 field for realia describes the type of item in subfield a, lists the materials it is made out of in subfield b, and gives the dimensions in subfield c. You can see in the second example that the items that make up the game are too many different materials to list in subfield b, and that’s okay. Also, for the game and the puzzle, it is noted that the dimensions given are for the item when it is boxed.
- Current publication frequency is used for serials.
- This publication is issued quarterly.
- So that is what goes in the 310.
- Former publication frequency is used for a publication that has changed its frequency. When a publication changes its frequency, you will need to update the 310 field to reflect the new frequency and add a 321 field with the old frequency in it.
- You should also indicate the dates for each frequency.