1. What’s New with eDocs for 2013-
2014
Su Hallenbeck
Product Director
July 2013

2. Overview
• Common App Waiver and FERPA
• Common App Matching
• Common App Forms Changes
• New Form – School Information
• Enhancements
• EDA
• Teacher LOR permissions
• Updating/Sync Common App data
• Fee Waivers
• Opting Out of the Integration
• Document Requests from Colleges

3. Common App Waiver CHANGES
Where is the waiver?
•All students will complete the Release Authorization and
make their selection re: FERPA options on the Common
App Online
• Students must complete the release and the CA
waiver before inviting an outside recommender, or
before submitting their application to a CA member
college
• The CA Waiver and release authorization will be
removed from Family Connection

4. Common App Waiver – for eDocs
Schools

5. Clear
explanation of
FERPA

8. Common App Matching
• Optional Setting
• Schools can decide whether to allow students to
see the Common App matching interface
• Will be re-naming the current optional setting
• Process
• Matching will occur on “Colleges I’m Applying to”
• Students will enter their email address only
• Web service will send student info to CAO
• Will verify student’s last and first names & DOB
• Will check student’s Common App/FERPA status
and pass this back to Naviance

9. Common App Matching
• If account info is verified and CA
Waiver/FERPA is complete:
• Student will be matched with their Common App
account and linked to the counselor
• Cannot change FERPA selection after this
• If account info is not verified, or if student
has not completed CA Waiver/FERPA:
• Student will be directed to Common App online
to complete the Waiver and FERPA

10. Common App Matching
• Important!
• Students must have an assigned counselor in
order to see the matching interface in Family
Connection
• Each student must use a unique email address –
once an email has been entered, no other student
can use the same email address to match accounts
• Counselors will not be able to reset the FERPA
permission – students will need to contact Common
App support

11. Enhancements and Changes for
2013-2014
Common Application
•Any changes to Common App forms will be reflected in
eDocs
• Includes elimination of International Student
Supplement
• School Information used to populate NACAC and
CAO forms will become a separate form and will be
easier to find

12. New School Information Form – used
for Common App and NACAC forms
Green check
indicates the
form has been
completed

13. New School Information Form – used
for Common App and NACAC forms

14. New School Information Form – used
for Common App and NACAC forms
The gray section
will only appear for
schools that meet
criteria for being
considered
“International”

15. New School Information Form – used
for Common App and NACAC forms

16. Enhancements and Changes for
2013-2014
Early Decision Agreements:
•Counselors will be able to sign and process their
portion of EDAs regardless of whether parents
have completed their section or not.
•EDAs will still require student, counselor and
parent sign-off, but counselors will no longer have
to wait for the parents to sign first.

17. Enhancements and Changes for
2013-2014
Teacher Recommendations
•Adding new levels of permissions for Teacher
Recommendations so schools can tailor what
recommendation requests teachers can see,
prepare and submit to meet their needs
•Clarifying wording on teacher recommendation
request permission:
•View my teacher recommendation requests
•View all teacher recommendation requests

18. Teacher LOR permissions
Current Permission NEW Permission(s) How it will be applied
View all
recommendations
View all teacher
recommendation requests
No change
View my
recommendations
View my teacher
recommendation requests
No change
View teacher
recommendation
forms*
View all teacher
recommendation forms
Everyone that currently
has this set to ‘on’ will be
set to ‘off’
Prepare teacher rec
forms
Prepare my teacher rec
forms
No change
Submit teacher recs
online
Submit all teacher rec forms Will be OFF for everyone
(including counselors)
Submit my teacher rec forms Everyone that had the old
permission “on” will have
the new permission “on”

19. Sync with Common App
Button will remain on Send Forms so you
can have up-to-the-minute updates for
students
Nightly sync with Common App will update
student’s CA information every 24 hours

20. New Common App Fee Waiver
One and done…
•Instead of completing a fee waiver for every
Common App college, you will just complete one
fee waiver and it will be applied to all Common
App college applications

21. Opting In (or Out) of Common App
Integration
• All schools that have an active Naviance
eDocs subscription as of July 16, 2013 will be
opted in to the Common App integration
• Schools that wish to opt out of the integration
will see a button on “Setup > Preferences >
eDocs” starting on July 17
• We will notify Common App of schools that opt
out of the integration

22. Other Changes and Updates
• GPA will have 5 places
• If a 4-point scale, then GPA can be reported with up
to four decimal places
• If a 100-point scale, then max would be 2 decimal
places (if GPA was over 100), but more likely 3
decimal places (ex: 96.314)

23. Document Requests from Colleges
Some Parchment Exchange colleges have the
ability to request transcripts from high schools
• Student completes online application on
college website
• Student directed to Parchment to complete a
transcript request
• Request goes to sending institution and includes
the Applicant ID for the student (similar to NCAA
process)
• Student or parent must register or sign in to make
the transcript request

24. Document Requests from Colleges

25. Document Requests from Colleges

26. Document Requests from Colleges
Transcripts
requested in this
manner will appear
on the home page
of Naviance

27. Your Feedback Matters!
Thank you for attending the
Naviance Summer Institute 2013!
We greatly appreciate your feedback, please
complete a brief evaluation for this session at:
http://go.naviance.com/evaluations