1. PowerPoint Presentations
Text and Graphics
Techniques
Tips

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What we’ll look at….
>Uses for PowerPoint
>Starting out
Blank or design
>Choosing slide layouts
>Inserting & Formatting Text
>Inserting Graphics
>Viewing and arranging slides
>Creating/Printing notes and handouts

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PowerPoint Presentations
>Presentations at conferences
or committees
>Classroom modules

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Presentations
>Text and illustrations
Pictures
Graphs
Cartoons for color and variety
>Presentation + space for
notes =
Ready-made handouts

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Classroom modules
>Outline notes
Basis of your lecture segment
>Photos/Sounds/Videos/Diagrams/
Charts
Illustrate points
Language learning
Processes (Physics, Chemistry)
Business trends, stats

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Starting a new presentation
> Open PowerPoint
> Start Button 
All Programs 
Microsoft PowerPoint
> If a blank
presentation doesn’t
appear
On the menu bar, click
File  New
The New presentation
pane appears at the right

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Starting choices
> On the New
Presentation pane
choose:

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Starting choices: Blank
> On the New
Presentation pane
choose
Blank presentation
for a simple white or
colored background
(Add design later)

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Starting choices: Design Template
> On the New
Presentation pane
choose
Blank presentation
for a simple white or
colored background
(Add design later)
From Design
Template to choose
from pre-designed
graphic backgrounds

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Starting choices: AutoContent
> On the New
Presentation pane
choose
Blank presentation
for a simple white or
colored background
(Add design later)
From Design
Template to choose
from pre-designed
graphic backgrounds
From AutoContent
Wizard to get help with
content for standard
business presentations

11. Blank presentation screen
Slide
Thumbnails:
Click to move
to slides
Task pane:
Changes with
your Insert
menu choices

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Blank presentation
> Add slide
layout later
Easy!
> Format 
Slide Design

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Starting from Design template
> New From Design
Template
> Or: Format > Slide
Design
> Template pane opens
to the right
> Click a graphic scheme
to choose a design for
your presentation
Change Templates
anytime
Remove background
pictures from individual
slides

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Title Slide
> First slide =
Title slide
Different format
from remainder
Enter title and
subtitle text
Subtitle can be:
• Topic areas
• Short
description
• Blank

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Adding more slides
> On the menu
bar, click
Insert  New
Slide
> OR: Click the
New Slide icon
> Or: Press
Control-M

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Choosing a slide layout
When you add a new slide:
> Apply slide layout pane
appears at right
> Click to apply your choice
Text = Bullets
Graphics: Easily add clip art or
images saved on your computer
Combinations: Text and
Graphics frames
> Always add a title
> Everything easily
changed!

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Frames
> Selecting a layout
inserts movable
containers (frames)
to hold text or
graphics
Graphics don’t have to be
in a graphics box
> Frames are movable
and resizable
Text and
graphics
layouts

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Text frames
>Text normally in levels of bullets
(Here’s level 1 in this Slide Design)
Level two
• Level three
To get rid of a bullet, backspace at
the beginning of a line
>Bullet and text styles are set in the
Slide Design
You can change the Master slide
(View > Master > Slide Master)

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Adding Text
> Type text in a text frame
> To go down to the next level of bullet:
Press Tab at the beginning of a line or
Click the Increase Indent icon on Formatting toolbar
> To go back to a higher level bullet:
Press Shift-Tab at the beginning of a line or
Click the Decrease Indent icon on Formatting toolbar

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Text: Other formatting
> Highlight text to format
> Use toolbar button to format
> Use sparingly!
Bold Italic
Underline Shadow
Align: Left Center
Right
Make text
Bigger/Smaller
Add or take away
numbering or bullets
Change Text Color:
Click down arrow to
see more choices

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Techniques: Text
> Clear Titles
> Nothing below 18/20 pt
> Short bullets
Explicate as you present
Not full text
> San Serif Fonts
Arial, Helvetica, Verdana, Tahoma
> Best Serif font: Georgia
This text: Verdana (Sans Serif top and
brown) and Georgia (smaller black)

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Tips: Text and graphics
>Appropriate graphic style
Serious and subdued
Playful and cartoony
Illustrative photos
>Consistent style, colors
Drawings with similar look
>Not too busy
Not even 1 graphic per page unless
illustrating a point

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Tips: Consistency
>Text as well as Graphics styles
set in the Slide Design you
choose
>Styles include:
Type Face sizes and colors
Bullet styles and colors
Background graphics

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Ways to View your slides
> Normal:
Create/Edit
> Slide Sorter
Thumbnails to move
around or delete
> Slide Show
Full-Screen presentation
> Notes Page
Type in notes for
presenter or for
handouts
> View menu: changes slide display

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Slide Sorter View
> Open from
View menu
View icons (lower left)
> Click slide to select
Drag to move
Press Delete to remove

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Notes View
> Open from
View menu
> Bottom section for
text
Notes to print for
presenter or for
distribution
Type your
notes here

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Master slides
> Presentation
designs set by
Master slides
> To view and
change
View > Slide
Master
> Changing an aspect of the master
changes your whole presentation -
consistently

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Graphic frames
> Select a layout that includes a graphics
frame
> Click an icon to insert a graphic type
Or insert graphics from the menu:
Insert  Picture
Pictures don’t have to be in a graphics frame

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Pictures
> Before PowerPoint:
Assemble your pix from camera/scan/Web
> Web: Search with Google―Image
tab
1. Click thumbnail of picture
2. Then click See full-sized image
3. Right-click (Control-click on Mac)
4. Click Save Picture as: to download
Remember where you saved the picture!

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Choosing Pictures
> Choose Pictures like shoes
1. Are they the right fit?
Size: Dimensions and File Size
Can resize (some) in PowerPoint
2. Do they go with your
presentation?
Relevance
3. Do they go with each
other?
Consistency, style

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Techniques: Inserting pictures
> Insert  Picture
> Clip art
for supplied art
> From File
for your pictures on disk

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Techniques: Tweaking pictures
>Use the Picture toolbar
View Toolbars, Picture
Quickly add lines, change brightness,
contrast, even color (sometimes)
>Size, position, tilt graphic
Don’t make it (much) larger

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The picture toolbar
Change to
shades of grey
Change
brightness
Change
contrast
Crop (get rid of
part of picture)
Flip
Add
lines
Compress
Re-color
(sometimes)
Reset to
original
Open Format
picture window
Choose
transparent
color
>Click to select picture before
you choose an option
To show toolbar: Click a picture
If the toolbar doesn’t appear:
Right-click picture and choose “Show Picture toolbar”

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Manipulating Pictures
> Don’t make pictures
larger
Bigger = Fuzzier
> Control in
PowerPoint:
Placement
Size
Rotation
Drag
corner
bubble to
resize
Drag to
rotate
Click and drag
to move

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Getting Fancy
>You can:
>Add transitions between
slides
>Animate text
>Make graphics appear and
disappear
>See the PowerPoint
Animations presentation for
more information.

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Getting Fancy
>You can:
>Add transitions between
slides
>Animate text
>Make graphics appear and
disappear
>See the PowerPoint
Animations presentation for
more information.
Don’tOveruse!

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Getting Fancy
>You can:
>Add transitions between
slides
>Animate text
>Make graphics appear and
disappear
>See the PowerPoint
Animations presentation for
more information.
Don’tOveruse!
Can be
annoying!

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Printing
From Menu bar: File > Print
In lower left, use the Print what pulldown to choose:
> Slides―1 slide /page
> Handouts―several slides/page
3 per page prints lines for notes to right
> Notes pages―like Notes view
Slide with your notes
> Outline View―Text only
Click down-
arrow to see
print choices

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Printing Handouts
> Choose 3 slides per page to get lines
for notes
> Check Frame slides for line around
slide images
Click down-arrow
to set slides/page

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Printing Headers/Footers
> On the menu bar, click File > Print, and
then click Preview
> OR: On the menu bar, click View >
Header and Footer
> Add Date, Name of presentation, etc.
Click preview
button to set
print options

41. Summary
>Use PowerPoint for
Conferences
Meetings
Classroom modules
>Start from blank or design template
Add or change design template at will
>Add text
Bullet form primarily: Promote and demote bullets
>Insert pictures
Insert saved pictures or clip art
>Print Handouts, Notes pages or text
outline