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How To Plan And Lead A Meeting For Maximum Results

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Mark Troncone MBA, PMP, CBAP, ITILv3, CSM
Mark Troncone MBA, PMP, CBAP, ITILv3, CSM

This is a step by step presentation of how to Plan, Lead, and facilitate a successful meeting for Maximum results. How to prepare for a meeting Run a meeting effectively Meeting documents It shows how to ask the most important question at the end of the meeting for maximum results

Leadership & Management
1 of 38
How to Plan and Lead a Meeting for Maximum Results A definitive approach to effectively getting the most out of your meetings for results Presented by Mark Troncone, MBA, PMP®
Agenda ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
About Me – Mark Troncone ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Meetings and Project Management ,[object Object],[object Object],[object Object]
Why do we hold meetings? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
The Three Types of Meetings ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
In Real Estate – the Rule is…… ,[object Object],[object Object],[object Object]
In Meetings - the Rule is…… ,[object Object],[object Object],[object Object]
Preparing for a Meeting – Pre-Work ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Preparing for a Meeting – Pre-Work ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Preparing for a Meeting – Pre-Work ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Preparing for a Meeting – Do’s and Don’ts ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Something to Remember ,[object Object],[object Object],[object Object]
Planning the Meeting – Why is it Necessary ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
The Meeting Structure ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
The Meeting Structure ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
The Meeting Structure ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
The Meeting Agenda ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
The 3 Statements that set the tone for a Successful Meeting ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
The 3 Statements that set the tone for a Successful Meeting ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
The 3 Statements that set the tone for a Successful Meeting ,[object Object],[object Object],[object Object],[object Object],[object Object]
The Meeting Agenda - Roles ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
The Meeting Agenda - Rules ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Your Company Logo Here Meeting Rules Area Action Item Area Your Agenda Area With Topics Times Main Body Remains The same Date Time Location XXXXXXXXXXX Team Meeting Agenda Date: November 1, 2011 Time: 1:00 PM – 2:00 PM Meeting Room – 2S306 Location – Meeting Facilitator: John Smith Scribe: Jack Doe Time Keeper: John Williams   Meeting Purpose: To In a Way That So That   Attendees:   Optional Attendees:   Please Read:   Please Bring: Any new open issues or topics that need to be communicated to the team   Dial in Number: 999-999-9999 Conference Code: 999 9999 Leader Code: 99999   Meeting Webinar URL   AGENDA ITEMS   Topics Presenter Time Allotted   ,[object Object],Facilitator 5 min   ,[object Object],[object Object],[object Object],[object Object],[object Object],Randy Davis All David Conners All All 5 min 25 min 5 min 5 min   Action Items Update (Refer to previous weeks meeting minutes) Facilitator 10 min   Wrap Up Meeting Scribe 5 min   TEAM ACTION ITEMS   No Action Item Description Assigned to Date Status   1   2   3   4   5   6   7   TEAM MEETING ROLES/RULES   Topics   1 Meeting Facilitator – Create agenda and send out to the team by end of day – 1 day before scheduled meeting. Coordinate selection of topic(s), enforce rules, facilitate discussion, determine next steps, and assign owners.   2 Meeting Scribe - Document all meeting minutes including decisions, issues, and action items and send out meeting minutes by end of day – 1 day after meeting. Delivers meeting wrap-up.   3 Time Keeper - will keep team on schedule and alert team as to topics coming to end of allotted time.   4 If you are selected for a meeting role and cannot attend the meeting, it will be up to you to communicate it to the Meeting Facilitator assigned for that particular weeks meeting so a substitute can be assigned.   5 Any topics that you wish to add as an agenda item or a discussion topic, in addition to the items listed, must be communicated to the Meeting Facilitator by end of day – 1 day before scheduled meeting.   6 Participants – Be an active listener, have an open mind, one person speaks at a time, all opinions are to be respected.   7 Other work is not to be done at this meeting (I.E. answering emails, BA work, cell phones) unless you scribe.  
Leading the Meeting ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Meeting Discussion Techniques ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Meeting Discussion Techniques ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Meeting Discussion Techniques ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Meeting Discussion Techniques ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Meeting Discussion Techniques ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Meeting Discussion Techniques ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Meeting Discussion Techniques ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Meeting Discussion Techniques ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Meeting Discussion Techniques ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Meeting follow-ups ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Ask the most important question at the end! ,[object Object],[object Object],[object Object],[object Object]
Ask the most important question at the end! ,[object Object],[object Object],[object Object],[object Object]
[object Object],[object Object]

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How To Plan And Lead A Meeting For Maximum Results

  • 1. How to Plan and Lead a Meeting for Maximum Results A definitive approach to effectively getting the most out of your meetings for results Presented by Mark Troncone, MBA, PMP®
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