MarvelSoft Library Management Software documentation

1. LibraryAdmin - MarvelSoft Library Management Software documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.1 Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.2 Administrator Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.2.1 Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.2.2 Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.2.3 Creating Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.2.4 Creating Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.2.5 Creating Class . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.2.6 Creating Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.2.7 Creating Class Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.2.8 Creating Caste Category . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.2.9 Creating Caste . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.2.10 Promoting Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.2.11 Widgets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.3 Managing Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.3.1 Setting Number of Books borrowed and time duration limits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.3.2 Creating Book Category . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.3.3 Creating Book Authors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.3.4 Creating Book Vendors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.3.5 Creating Book Locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.3.6 Creating Book Publishers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.3.7 Adding Book details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.3.8 Updating all books referrence id's . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.4 Managing Students and Staff details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.4.1 Adding Staff Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.4.2 Adding Student Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.4.3 Updating Staff Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.4.4 Updating Student Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.5 User Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.5.1 Adding book stock details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.5.2 Searching book details in the library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.5.3 Searching Student details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.5.4 Issuing Books to Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.5.5 Collecting issued books from Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.5.6 Finding Staff Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.5.7 Issuing Books to Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.5.8 Un-Returned Book Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.6 Generating Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.6.1 Exporting Staff details as Excel document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.6.2 Exporting Students details as Excel document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.6.3 Exporting Students details as Pdf document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.6.4 Generating Student ID Card Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.6.5 Generating Students Count Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.7 Help / Navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.8 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

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LibraryAdmin - MarvelSoft Library Management Software
documentation
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Recently Updated
LibraryAdmin - MarvelSoft Library Management Software documentation updated by Ranganath Shivaram
(view change)

Nov 04, 2012

LibraryAdmin updated by Ranganath Shivaram

Nov 04, 2012

Table of Contents created by Ranganath Shivaram

Nov 04, 2012

Index updated by Ranganath Shivaram (view change)

Nov 04, 2012

Managing Students and Staff details updated by Ranganath Shivaram (view change)

Nov 04, 2012

Un-Returned Book Details updated by Ranganath Shivaram (view change)

Nov 04, 2012

Issuing Books to Staff updated by Ranganath Shivaram (view change)

Nov 04, 2012

Finding Staff Details updated by Ranganath Shivaram (view change)

Nov 04, 2012

Issuing Books to Students updated by Ranganath Shivaram (view change)

Nov 04, 2012

Collecting issued books from Students updated by Ranganath Shivaram (view change)

Nov 04, 2012

Adding Student Records updated by Ranganath Shivaram (view change)

Nov 04, 2012

Searching Student details updated by Ranganath Shivaram (view change)

Nov 04, 2012

Searching book details in the library updated by Ranganath Shivaram (view change)

Nov 04, 2012

Adding Book details updated by Ranganath Shivaram (view change)

Nov 04, 2012

Adding book stock details updated by Ranganath Shivaram (view change)

Nov 04, 2012

Table of Contents
Administrator Guide
Settings
Move Mouse Pointer over Options , Click on Settings

Update School Master
User can enter the School details in School Master. The details added in the school master will be replicated in the
reports.
Enter all the details of your school.
Click on update. You will get School Details Updated Successfully message.

Click on Switch Academic Year to Create & Switch Academic Year

User can create academic year and Switch to new academic year on completion of current academic year in this
tab.
Enter the profile dates of new academic year.
Enter number of tests and terms that will be conducted in new academic year.
Click on Add. You will get Added Successfully message.

Steps for Switching to new academic will be updated in later secession.

Update Settings
User can enable the columns which they want to be displayed in Student / Staff menu.
Check the columns which need to be enabled in the student / staff menu.
Click on Update button. You will get the Updated Successfully message.

Options
Click on Option menu

Help
Users can click on Help to know how to add /edit /delete records in Library Admin.

Settings
Library Admin Basic Settings

Users
Admin as an authority to create users with applicable login's by assigning the authority depending on the staff
designation.

Logout
User can logout at the end of the day. Once the user clicks on logout, he will be taken to the Library Admin login
screen.

Creating Users
Move Mouse over Options, Click on Users menu
Admin can create login's for staff by creating users in User master. The users can login to Library Admin with
specified rights of viewing the Menu's. Depending on the designation of the staff, Admin can assign the authority to
the staff in this menu.

Step 3: Once you click on

Add, Add/Edit Users window will be shown as below

In the Add / Edit user dialog, you need to provide the details as show in the screen.
Enter the User name.
Enter the password.
Re-Type the password.
Select the Staff.
Check mark Enable. This indicates that user has been given authority to login. User cannot login if Enable is
not marked.
Select the authority from the list depending on the designation of the staff.

Finally, Click on Add button to create a user. Once the data is saved you will see a User Successfully added
message. Repeat the above steps to add all the Users in your School. Once all the users are added click on Close
button to close the Add/Edit window.
The Users Master will look as shown below.

Edit or Delete a record
You can edit and change the added record by clicking on Edit icon

in Action column.

You can delete the record if created duplicated or not required by clicking on delete icon

in Action column.

Creating Subject
Step 1: Goto Masters, Click on Subject menu

Declaration of Subject is required to specify which are the subjects taken in the respective classes.
Subjects are used in Marks Card module which is included in the higher version of School Admin.
To Add Students in a Virtual Class (Class Subjects), You must first create a subject to create Class Subject. Once
you create subjects then you can create Class subjects a virtual class in School Admin Lite.

Step 2: Once you click on Subject menu in the masters, Subject master will be opened as shown below.

click on Add button to add new subject. In the subject table it will show all the subjects previously created.


Add, Add/Edit Class window will be shown as below

In the Add / Edit class dialog, you need to provide the details as show in the screen.
Subject Name is the Name of the subject, for example English , Kannada , Mathematics etc.,
Short Name is to use the Subject name in short, for example Eng , Kan ,Maths etc.,
Sort Order is the order in which sequence the subjects have to be listed. By sort order value we can have
separation of subjects between core subjects ie Part-A subjects(Ex : Kannada, English ,Mathematics ) and minor
subjects Part-B subjects(Ex : Moral Science, General Knowledge).
As we have said above, the separation of subject by sort order will be helpful while entering Marks Card of student
which is included in higher version of School Admin.
Finally, Click on Add button to create a subject. Once the data is saved you will see a Subject Successfully added
message. Repeat the above steps to add all the Subjects in your School. Once all the subjects are added click on C
lose button to close the Add/Edit window.
The Subject Master will look as shown below.


in Action column.


in Action column.

Creating Class
Step 1: Goto Masters , Click on Class menu

Declaration of class is required to specify number of classes present in the school.
To Add Students in a Virtual Class (Class Subjects), You must first create a class to create Class Subject. Once you create a class then you
can add section into respective classes.

Step 2: Once you click on Class menu in the masters, class master will be opened as shown below.

click on Add button to add new class. In the class table it will show all the classes previously created.


Add, Add/Edit Class window will be shown as below

In the Add / Edit class dialog, you need to provide the details as show in the screen.
Class is the Name of the class, for example for LKG, UKG, I-STD, II-STD etc.,
Weight indicates the level of the class which will be used by the software for its internal uses. for example if there
are 10 - classes in a School, lowest class will have the Weight as 1 and the highest class will have the weight value
as 10. This helps to display class in an order.
Strength value will be used in the Higher versions of SchoolAdmin. In the Lite Edition you can give any value of
your choice say 50. This value is not used in SchoolAdmin Lite Edition.
Finally, Click on Add button to create a class. Once the data is saved you will see a Class Successfully added
message. Repeat the above steps to add all the Classes in your School. Once all the classes are added click on Cl
ose button to close the Add/Edit window.
The Class Master will look as shown below.


in Action column.


in Action column.

Creating Section
Step 1: Goto Masters , Click on Section menu

Declaration of Sectionis required to specify number of Section present in a Class.
To Add Students in a Virtual Class (Class Subjects), You must first create a section to create Class Subject. Once you create a section in
respective classes you need to create subjects.

Step 2: Once you click on Section menu in the masters, class master will be opened as shown below.

click on Add button to add new Section. In the section table it will show all the sections previously created.


Add, Add/Edit Section window will be shown as below

In the Add / Edit section dialog, you need to provide the details as show in the screen.

Section is the Name of the section present in a class, for example for A, B , C etc.,
Finally, Click on Add button to create a section. Once the data is saved you will see a Section Successfully added
message. Repeat the above steps to add all the Sections in your School. Once all the sections are added click on C
The Section Master will look as shown below.

Creating Class Subject
Step 1: Goto Masters , Click on Class Subjects menu

Declaration of class subject is required to specify number of virtual classes present in the school. Unless class
subject is created user cannot add the students to their respective class in School Admin Lite.
To Add Students in a Virtual Class (Class Subjects), You must first create a Class subject . Once you create a
class subject a virtual class then you can add students into respective classes.

Step 2: Once you click on Class Sucject menu in the masters, class subject master will be opened as shown below.

click on Add button to add new class subject. In the Class subject table it will show all the class subjects previously
created.


Add, Add/Edit Class Subject window will be shown as below

In the Add / Edit class subject dialog, you need to provide the details as show in the screen.
Select Class is the class for which user is creating a virtual class.
Select Section is the section which are present in the virtual class.
Select Subjects are the subject which are present in respective virtual Class.

Select the subject which are present in the class and click on Copy.
If user has selected wrong subject which is not in the respective selected class, select the copied subject and click
on Remove.

Finally, Click on Add button to create a Class Subject. Once the data is saved you will see a Class Subject
Successfully added message. Repeat the above steps to add all the Class subjects in your School. Once all the
class subjects are added click on Close button to close the Add/Edit window.
The Class Subject Master will look as shown below.

How to EDIT or DELETE record


in Action column.


Creating Caste Category
Step 1: Goto Masters , Click on Caste Category menu

in Action column.

Declaration of Caste Category is required to specify for which category the caste belongs to.
To Add Caste first we need to add Caste category which helps to group castes under respective Caste category.

Step 2: Once you click on Caste Category menu in the masters, Caste category master will be opened as shown below.

click on Add button to add new caste category. In the caste category table it will show all the caste categories
previously created.

Add, Add/Edit Caste category window will be shown as below

In the Add / Edit caste category dialog, you need to provide the details as show in the screen.
Caste Category name is the name of the category. Example : GM, 2A, 2B, SC, ST

Caste Category is mandatory while adding caste. Therefore if the user does not know the Caste
category, they can create a dummy category say NA so that they can add caste.
Finally, Click on Add button to create a caste category. Once the data is saved you will see a Caste category
Successfully added message. Repeat the above steps to add all the caste categories in your School. Once all the
caste categories are added click on Close button to close the Add/Edit window.
The Caste category Master will look as shown below.


in Action column.


in Action column.

The page How to Edit or Delete a record does not exist.

Creating Caste
Step 1: Goto Masters , Click on Caste menu

Declaration of Caste is required to specify for which caste the student belongs to. We can get a report of students
with respect to the Caste / Caste category which is included in higher version of School Admin.

Step 2: Once you click on Caste menu in the masters, Caste master will be opened as shown below.

click on Add button to add new caste . In the caste table it will show all the castes previously created.

Add, Add/Edit Caste window will be shown as below

In the Add / Edit caste category dialog, you need to provide the details as show in the screen.
Caste name is the name of the caste. Example : Lingayat, Brahmin , Christian , Muslim ,SC etc.,
Caste Description is the details of that particular caste , which is not mandatory to give details.
Caste Category Is the category to which the caste belongs to.

If the user does not know the caste category, they can create a dummy caste category say NA

Finally, Click on Add button to create a caste . Once the data is saved you will see a Caste Successfully added
message. Repeat the above steps to add all the castes in your School. Once all the castes are added click on Clos
e button to close the Add/Edit window.
The Caste Master will look as shown below.


in Action column.


in Action column.

Promoting Students
Promote Students Menu

When the school completes the Academic year, you need to switch for coming (next) academic year in Settings-Cre

ating Academic Year. Therefore you need to promote the students for respective higher class before you switch to
next academic year. Once you promote the students to their respective class and switch for next year, you will be
able to see the students in higher classes and students those who are not promoted / given TC will be left back in
previous year.

Steps to Transfer Students
You need to Promote the students in from higher class to lower class. Example : IX to X , VIII to IX , VII to VIII ....
Pre KG to LKG.
Therefore you need to empty the Higher class first.
1. Go to Students.
2. Select the Higher class in your school.
3. Click on filter button. You will get all the students present in that class.

4. Edit student record and go to Student History tab as shown in above image.

5. Check mark Has Student Transferred. If you have issued TC certificate for the respective student check mark
Has Furnished Certificates. Click on update button.
Edit all the records of the higher class as said in above steps.

Steps to Promote Students
1. Select the class and section from which the students to be promoted and select the class and section to
which the student are to be promoted.

2. Do not select if the student is detained / left the school. If all the students are promoted , click on Select All
option.
3. Click on Update button.
Promote all the Students in the same manner. And then switch to next year in Settings.

Note
If new class / section is added in your school. First create virtual class and then promote the
students.

Widgets

Click on Widgets
Users can add Holidays and Thoughts in Widget.

Click on Holiday
You will get the holiday menu as shown below. Where the user can add all the holidays given in their respective
school.

Once you click on

Add, Add/Edit Holiday window will be shown as below

In the Add / Edit holiday dialog, you need to provide the details as show in the screen.
Enter the holiday name.
Select the holiday date.
Enter the description of the holiday if required.
Finally, Click on Add button to create a holiday. Once the data is saved you will see a Holiday Successfully added
message. Repeat the above steps to add all the Holiday in your School. Once all the holidays are added click on Cl
ose button to close the Add/Edit window.
The Holiday Master will look as shown below.

Click to add Thoughts
You will get the thoughts menu as shown below. Where the user can add the thoughts which will be displayed on
Dashboard.

Once you click on

Add, Add/Edit Thoughts window will be shown as below

In the Add / Edit thought dialog, you need to provide the details as show in the screen.
Enter the thought.
Finally, Click on Add button to create a thought. Once the data is saved you will see a Thought Successfully
added message. Repeat the above steps to add all the Thought in your School. Once all the holidays are added
click on Close button to close the Add/Edit window.
The Thoughts Master will look as shown below.

Click on Dashboard, you will view the dashboard as shown below


in Action column.


Managing Library
Setting Number of Books borrowed and time duration limits
Step 1: Goto Library Masters , Click on Book Limit menu

in Action column.

To Issue Books for Students / Staff you need to specify the limitation of books to be issued. The setting up of book limit is done in Book Limit
menu.

Flow of issuing Book to Students / Staff

For issuing Book, follow the below steps
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

Add Book Category.
Add Book Publishers.
Add Book Authors.
Add Book Vendors.
Add Book Locations.
Add Book.
Add Stock.
Update Limit.
Issuing Books to Students.
Issuing Books to Staff.

Step 2: Once you click on Book Limit menu in the Library Master, Book Limit master will be opened as shown below.

Steps:
1. Enter the number of books to be issued maximum.
2. Enter how many days the book receiver can keep the book with them selves.
If Book receiver does not return the book within the duration mentioned above, the book will be
considered as due book. On this the librarian can collect the due from the book receiver.

3. Click on Update button. You will get Successfully Updated message.
The Book Limit Master will look as shown below.

Creating Book Category
Step 1: Goto Library Masters , Click on Book Category menu

To Add Book in Library module, You must first create category. Users can make a list of all the book categories and then add all the
categories at once in Book Category.

Flow of adding Book to Library

For adding Book, first create Book Category
1.
2.
3.
4.
5.
6.

Add Book Category.
Add Book Authors.
Add Book Vendors.
Add Book Locations.
Add Book.

Step 2: Once you click on Book Category menu in the Library Master, Category master will be opened as shown below.

click on Add button to add new category. In the Category table it will show all the categories previously created.


Add, Add/Edit Category window will be shown as below

In the Add / Edit category dialog, you need to provide the details as show in the screen.
1. Enter Category name.
2. Enter description of the category.
3. Click on Add. You will get Added Successfully message.
Repeat the above steps to add all the Category in your School. Once all the category are added click on Clos
e button to close the Add/Edit window.

The Book Category Master will look as shown below.


in Action column.


Creating Book Authors
Step 1: Goto Library Masters , Click on Book Authors menu

in Action column.

To Add Book in Library module, You must first create authors. Users can make a list of all the book authors and then add all them at once in
Book Authors .


For adding Book, first create Book Publishers
1.
2.
3.
4.
5.
6.

Add Book Category.
Add Book Authors.
Add Book Vendors.
Add Book Locations.

6. Add Book.
Step 2: Once you click on Book Authors menu in the Library Master, Authors master will be opened as shown below.

click on Add button to add new author. In the Authors table it will show all the authors previously created.


Add, Add/Edit Authors window will be shown as below

In the Add / Edit publisher dialog, you need to provide the details,
1. Enter Authors name, address, state, city, zip code, mobile no, telephone no.
Repeat the above steps to add all the Authors in your School. Once all the authors are added click on Close

The Book Authors Master will look as shown below.


in Action column.


Creating Book Vendors
Step 1: Goto Library Masters , Click on Book Vendors menu

in Action column.

6. Add Book.
Step 2: Once you click on Book Vendors menu in the Library Master, Vendors master will be opened as shown below.

click on Add button to add new vendor. In the Vendors table it will show all the vendors previously created.


Add, Add/Edit Vendors window will be shown as below

In the Add / Edit vendor dialog, you need to provide the details,
1. Enter Authors name, address, state, city, zip code, mobile no, telephone no.
Repeat the above steps to add all the Vendors in your School. Once all the vendors are added click on Close

The Book Vendors Master will look as shown below.


in Action column.


Creating Book Locations
Step 1: Goto Library Masters , Click on Book Location menu

in Action column.

To Add Book in Library module, You must first create authors. Users can make a list of all the book authors and then add all them at once in
Book Authors .


1.
2.
3.
4.
5.

Add Book Category.
Add Book Authors.
Add Book Vendors.

5. Add Book Locations.
6. Add Book.
Step 2: Once you click on Book Locations menu in the Library Master, Book locations master will be opened as shown
below.

click on Add button to add new book location. In the Book Locations table it will show all the book locations
previously created.


Add, Add/Edit Book Location window will be shown as below

In the Add / Edit vendor dialog, you need to provide the details,
1. Enter Name of the book location.
2. Enter details / information of the book location.
Repeat the above steps to add all the library book locations in your School. Once all the locations are added

The Book Locations Master will look as shown below.


in Action column.


Creating Book Publishers
Step 1: Goto Library Masters , Click on Book Publishers menu

in Action column.

To Add Book in Library module, You must first create publisher . Users can make a list of all the book publishers and then add all the
publishers at once in Book Publishers .


1.
2.
3.
4.
5.

Add Book Category.
Add Book Authors.
Add Book Vendors.

6. Add Book.
Step 2: Once you click on Book Publishers menu in the Library Master, Publishers master will be opened as shown
below.

click on Add button to add new publisher. In the Publishers table it will show all the publishers previously created.


Add, Add/Edit Publisher window will be shown as below

In the Add / Edit publisher dialog, you need to provide the details,
1. Enter Publisher name, address, state, city, zip code, mobile no, telephone no.
Repeat the above steps to add all the Publishers in your School. Once all the publishers are added click on C

The Book Publishers Master will look as shown below.


in Action column.


Adding Book details
Step 1: Goto Library Masters , Click on Books menu

in Action column.

User can add all the library books in this module. Here they can fetch the added books according to category, book ID, reference ID, location,
author and all the books.


1.
2.
3.
4.
5.

Add Book Category.
Add Book Authors.
Add Book Vendors.

6. Add Book.
Step 2: Once you click on Books menu in the Library Master, books master will be opened as shown below.

click on Add button to add new books. In the Books table it will show all the books previously created.


Add, Add/Edit Books window will be shown as below

In the Add / Edit Books dialog, you need to provide the details,

1. Enter book title.
2. Select Book category, author , publisher, location from the list which you have already added in respective
menus.
3. Enter the reference no.
4. Enter the description of the book.
5. If the book is for reference only, you need to check mark Is Reference Book.
You will not be able to issue the book which are for reference.
6. Upload book photo.
Book Photo should be in jpg, gif, png, bmp format . jpeg format is not supported.
Student Photo file size must be less than 25KB.
Repeat the above steps to add all the Books in your School. Once all the books are added click on Close butt
on to close the Add/Edit window.
The Books Master will look as shown below.

Fetching Add Books

in Action column.


in Action column.

Updating all books referrence id's
Step 1: Goto Library Masters , Click on Update All Book menu

User can Change the Reference Book ID in case entered wrongly for n number of books in the master.

Step 2: Once you click on Update All Books menu in the Library Master, it will be opened as shown below.

Update Books on Filter Type
User can fetch and update the library book records on filter type,
Book ID
Reference ID
Book Category
Author
Location
All
In the below example the book record is updated on category.
Steps:
1. Select the category.
2. Click on Filter. You will get the book records as shown below.

3. Enter the correct Reference ID.
4. Click on Update button. You will get Updated Successfully message. The changed Reference ID image is as
shown below.

Managing Students and Staff details
Adding Staff Details
Step 1: Goto Admin Master, Click on Staff menu

Staff module
User can add all the staff in their School in staff module.
This help in maintaining the record of all the staff in your School.
You can also Export the Staff report to maintain yearly records.
Info
Maintaining Staff records is mainly useful for Salary Payment , Staff Leave Management , Staff
SMS Module . Salary module , Staff Leave Management , Staff SMS Module is included in the
Higher version of School Admin

Step 2: Once you click on Staff menu in the masters, staff master will be opened as shown below.

click on Add button to add new student. In the Student table it will show all the students previously added.


Add, Add/Edit Staff window will be shown as below

In the Add / Edit staff dialog, you need to provide the details as show in the screen.

Add the details of the staff.
(*)mark in front of any label means that field is mandatory , user has to enter the information for those label.
Fill all the required details and mandatory details of the staff.
Finally, Click on Add button to create a staff. Once the data is saved you will see a Staff Successfully added
message. Repeat the above steps to add all the staff in your School. Once all the staff are added click on Close but
ton to close the Add/Edit window.

Adding Staff Additional Details
How to Filter Staff on Staff Type
Exporting Staff Report in Excel
The Staff Master will look as shown below.


User cannot / should not delete staff . As delete of staff may cause loss of data.
User should cross check once all the staff are added by filtering on Staff Type. As they
can confirm number of staff present in respective staff type by last Serial no or by
Exporting report.

Adding Student Records
Step 1: Goto Student Info , Click on Students menu

Declaration of student is required to specify which class the student belongs.
To Add Students in a Virtual Class (Class Subjects), You must first create Class Subject. Once you create a
virtual class ie class subject then you can add students into respective classes.

Step 2: Once you click on Students menu in the masters, student master will be opened as shown below.

click on Add button to add new student. In the Student table it will show all the students previously added.


Add, Add/Edit Students window will be shown as below

In the Add / Edit student dialog, you need to provide the details as show in the screen.
Add the details of the student.
(*)mark in front of any label means that field is mandatory , user has to enter the information for that label.
Have a note that Date of birth should be above two and half years for a student to join to the School.
Fill all the required details and mandatory details of the student.
Finally, Click on Add button to create a student. Once the data is saved you will see a Student Successfully
added message. Repeat the above steps to add all the students in your School. Once all the students are added

Adding Student Details
Searching Student details
Generating Student Report
The Student Master will look as shown below.

Note
User cannot / should not delete student once Fee payment is done for the student or
attendance is given for the student. As delete of student may cause loss of data.
User should cross check once all the students are added by filtering on class and section.
As they can confirm number of students present in respective class-section by last Serial
no or by Exporting report.

Updating Staff Details
Personal Details
Add the personal details as shown in the image.
User has to fill the mandatory fields. Other fields can be filled by user if they have information.
Transport Slab helps you to track in which bus the Staff is coming in. If you do not have Transportation facility , no
need to enter this field.
Staff Photo should be in jpg, gif, png, bmp format . jpeg format is not supported.
Staff Photo file size must be less than 25KB.

Click on Add button inside Add staff photo. Select the photo where you saved all the staff photo in a folder.
Click on upload. You can be able to see the photo of the staff.

Info
Transport Slab is used in Transportation module to track the staff traveling by your School bus.
Tranportation Module is included in Upgraded version of SchoolAdmin Lite.

Address Details
Fill the Address details as shown in the image.
User can select the State and City from the list. If you do not find state or city in the list, please enter manually.

Experience Details
Fill the Experience details has shown in the image.
User can fill these details if they have the information, else later they can collect the information from the staff and
update the experience details .
When a staff Leaves your School and Request for a Experience Certificate, you can record the staff leaving
details in the Experience Details Tab by filling the below information.
Once the School has given the Experience certificate to the staff, click on the Has furnished Certificate,Has
leftTransferred check box.
Click on update. Once we update these details. The SchoolAdmin will not carry forward the staff who have
left the school, when we create a next Academic Year. And the staff who have marked Has Left The Job will
not be visible in the Next Academic Year.

Subject Details
User can assign the subjects taken by the respective staff.
1. Select the subjects.
2. Click on Copy
3. If you have selected wrong subject, select the copied subject and click on remove.

Salary Details
User has to enter the PF number.
Current Salary of the respective staff.
Previous Salary of the staff if they have worked in any other institution before or for the last year.

Info
In SchoolAdmin Lite you will only be able to store these information. If you need to maintain
salary structure, income and deduction details to generate salary statement and pay-slip you
need to purchase SchoolAdmin Premium edition.

Bio Data
User can enter the Basic details / Bio data of the Staff.
This is not mandatory. Finally Click on Add button. You can see the Success Message and Staff will be created.

Updating Student Details
Personal Details
Add the personal details as shown in the image.
User has to fill the mandatory fields. Other fields can be filled by user if they have information.
Student ID is the auto generated number.
Joining Class is from which class the student is studying in your school.
Class is the current class in which the student has joined.
Select the Fee slab and Transport slab if you have defined Fee structure in School Admin. Else User need not
select Fee and Transport slab.
After defining Fee structure in SchoolAdmin Lite you can assign slabs to all students in Student Slab section. Slab
is defined for grouping and collecting fees for all the student.
Student Photo should be in jpg, gif, png, bmp format . jpeg format is not supported.
Student Photo file size must be less than 25KB.
Click on Add button inside Add student photo. Select the photo where you saved all the student photo in a folder.
Click on upload. You can be able to see the photo of the student.

Address Details
Fill the Address details as shown in the image.
User can select the State and City from the list. If you do not find state or city in the list, please enter manually.

Demography Details
Fill the Demography details has shown in the image.
User can fill these details if they have the information, else later they can collect the information from the student
and update the demography.

Student History Details
We are adding the student to I Std in the student add example as shown in the figure.
In the student history tab, for the columns Previous Leaving Date (Previous School), Previous School Name and
Previous School TC No, Enter the Previous School details of the Student.
Current School Leaving Date, Current School TCNo, Has furnished Certificate,Has Student Transferred details you
can update when this particular student leaves your School. While Adding a new students you can leave these
columns Blank.

When a student Leaves your School and Request for a Transfer Certificate, you can record the students
leaving details in the Student history Tab by filling the below information.
Enter the School leaving date.
Enter the Student School TcNo - Tranfer Certificate number being issued to this student.
Once the School has given the TC certificate to the student , click on the Has furnished Certificate,Has
Student Transferred check box.
Click on update. Once we update these details. The SchoolAdmin will not promote the students who have
left the school, when we create a next Academic Year and Promote the Students. And the students who have
marked as TC Transfered will not be visible in the Next Academic Year.

Note
In SchoolAdmin Lite 6.0 Edition, You will not be able generate Transfer Certificate Report as it is
a Limited Edition.
To Generate the Transfer Certificate you must upgrade to the Higher Version of SchoolAdmin.
Contact MarvelSoft for more details.

Grade History Details
When you first time add students to SchoolAdmin, there will not be any entries in the Grade History Tab. Grade
history gets created when we promote students to the next class in next academic year. Grade history record is
system generated entry. For the Student Priya there is no Grade History entry.

The reason can be -Your School (You) started using the SchoolAdmin Lite from this Academic Year or This is a
newly admitted Student for the current year.

Grade History tab is useful to find out how the student has been promoted across academic years. If a
student is studying in your institution for more than one academic year, then you will have records for
every promoted academic year in the Grade history table as shown in the above figure for student
Kruthi. In the example shown, Kruthi student was in UKG in 2011-2012 academic year and in 2012-13
Kruthi is in I STD.
Grade History is also helps in deleting a student record in the present academic year, when you issue
TC to the student for Last Academic Year after Promotions. You may get into this situation during the
beginning of the Academic Year, where you may not have the details of who will be leaving the School
before promotion and switching to next year..

TC Details

When a student Leaves your School and Request for a Transfer Certificate, you can record the students
leaving details in the TC Details Tab by filling the information as shown in above image.
Click on update. Once we update these details. The SchoolAdmin will not promote the students who have left the
school, when we create a next Academic Year and Promote the Students.

Help
The details given in help, helps the user to add student following a proper procedure.

User Guide
Adding book stock details
Step 1: Goto Library Masters , Click on Book Stock menu

To issue a book to Students / Staff you need to have the stock of the book. Therefore user has to add the stock of the book in this menu.

User can update the stock when ever they receive new stock.

Flow of Issuing Book to Students / Staff

For issuing Book, follow the below steps
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

Add Book Category.
Add Book Authors.
Add Book Vendors.
Add Book Locations.
Add Book.
Add Stock.
Update Limit.

Step 2: Once you click on Book Stock menu in the Library Master, Book Stock master will be opened as shown below.

Steps to update stock on Category
1. Select the category under which the book belongs to.
2. Click on Filter.
3. You will be able to view the book list under the selected category as shown below.

4. Click on Edit icon

. You will get the Purchase panel opened as shown below.

5. Enter the Purchase date, vendor, quantity, price.

6. Click on Purchase button. The stock will gets added successfully.

7. Click on Close button.
You will be able to see the Stock table as shown below.

Steps to Update Stock on ID
1. Enter the Book ID.
2. Click on Filter. You will get the book.

3. Click on Edit
4. Enter the stock details and click on Purchase button.
5. Finally click on Close.

Searching book details in the library
Fetch Books on Filter Type
User can fetch the added books in the library on,
BOOK ID
Reference ID
Category
Author
Location
ALL

Steps to fetch books on Filter Type
1. Select the Filter Type.
2. Enter the ID / Category name / Location name /Author name.
3. Click on Filter.
You will be able to fetch the data wrt to the filter type as shown below,

Export Report
User can export book report on the filter type. This will help you to maintain record of all the books which are in your
library.
Steps to export report
1. Select the filter type.
2. Select the filer on name / ID.
3. Click on Filter. You will fetch the book records.
4. Click on Export button
Report look as shown below

. You will get a dialog box to save the report. Click on OK.

Edit Document

Bharatiya Vidya Bhavan Kodagu Vidyalaya
AFFILIATED TO CBSE AFFILIATION No: 830150, NEW DELHI
Siddapur Road
Book Details of the Academic Year-2012-2013

Book Id

Reference No

Title

Author

1

8676

Eng comm

Suha Ravi

3

8677

Eng communicative Rachna jain

4

8678

Me 'n' Mine

M.M Sharma

5

8676

Macmillan English

Tina Rita Ann

6

8677

LIVING ENGLISH N K Aggraval

7

5760

Scholastic Dictionary Scholastic

8

6957

Scholastic dictionary Sue young

9

8680

grammer&compostio N.D .V Prasad Roa
n

10

3939

Ind &british English Priya hosali

11

8681

Pratical
grammer

english A.J.Thomsan

13

8683

Pratical
grammer3

english A.V. Martinet

14

8684

Dictionary of idioms Marvin Terban

15

8685

English grammar

16

8686

Simple
grammer

17

8687

Interact in english

Authors

18

8687

Interact in english

Authors

19

8688

eng communicative

Suha Ravi

20

806

Grammar
writing

21

8689

Xam idea

J.K.Gangal

english P.C. WERN

and Authors
Authors

The above report is restricted to 8 columns of data. You will get all the details of the book in the
actual report.

Class
User can Filter Student on Selecting Class.
1. Select the class.
2. Click on Find button.
Example : If I Std has Section A and Section B. Filtering on Class will help you to fetch all the students of both
Section A and B of Class I Std.

Class - Section

User can Filter Student on Selecting Class and Section .
1. Select the class.
2. Select Section.
Example : If I Std has Section A and Section B. Filtering on Class - Section ( I Std A ) will help you to fetch all the
students of Section A of I Std.

Class - Section - Student
User can Filter Student on Selecting Class , Section and Student .
1.
2.
3.
4.

Select the class.
Select Section.
Select Student.
Click on Find button.

If you want to update individual record of a student. You can find the Student by name edit the student details and
update the details.

Student Id
User can find the student by Student Id.
If User does not know which class the Student belongs to they can find student by entering the Student Id.
1. Enter the Student Id.
Hence the user can get to know for which class and section the student belongs to.You can edit and update
the Student details.

Admission Number

User can find the student by Admission number.
If User does not know which class the Student belongs to they can find student by entering the Admission Number.
1. In Search Student By select AdmissionNumber.
2. Enter the Admission Number .

Application Id
User can find the student by Application number.
If User does not know which class the Student belongs to they can find student by entering the Application
Number.
1. In Search Student By select ApplicationID.
2. Enter the Application Number .

Student Name
User can find the student by Student Name.
If User does not know which class the Student belongs to they can find student by entering the Student Name. If
the User does not know the full name of the student, they can enter the Starting Letter (Case Sensitive) and click on
find. You will get the Students with the Letter or name you have entered irrespective of Class and Section.
1. In Search Student By select StudentName.
2. Enter the Student Name.
Hence the user can get to know for which class and section the student belongs to. You can edit and update

Father Name
User can find the student by Father Name.
If User does not know which class the Student belongs to they can find student by entering the Father Name. If the
User does not know the full name of the parent , they can enter the Starting Letter (Case Sensitive) and click on find.
You will get the Students with the Letter or father name you have entered irrespective of Class and Section.
1. In Search Student By select FatherName.
2. Enter the Father Name.

Mobile Number
User can find the student by mobile Number.
If User does not know which class the Student belongs to they can find student by entering the Mobile Number. If
the User does not know the full mobile number , they can enter the Starting Number and click on find. You will get
the Students with the mobile number you have entered irrespective of Class and Section.
1. In Search Student By select MobileNo.
2. Enter the mobile number.

Issuing Books to Students
Step 1: Goto Library Masters , Click on Library Management menu

Users can Issue book for students in Library Management after adding the book and updating stock.


For issuing Book,follow the below steps
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

Add Book Category.
Add Book Authors.
Add Book Vendors.
Add Book Locations.
Add Book.
Add Stock.
Update Limit.

Steps to Issue Books for Students
Library Management menu looks as shown below,

1. Select class , section, student.
2. Click on AddBook button. Panel pops up, add the book which has to be issued to the student.

Note
User can find the book by entering reference Id and clicking on find button or by
selecting book by Book category.
If you have not updated the stock in Book Stock you will not be able to issue book.
If the stock is below 3 books, you will get intimation message saying the book stock is
less.
If there is no Stock , you will not be able to issue book.
You cannot issue more than the book limit.

3. Select the book and click on Add button.

4. Click on Issue Book button. You will get Book Issued Successfully message.

Collecting issued books from Students

Steps for Returning Books of Students
1. Select the Class, Section, Student name. You will be able to view all the books issued to the selected student
as shown below.
2. Check mark the book to be returned.

3. Click on Return Book button. You will get Returned Book Successfully message.
If the Student has not returned the book within the duration. You will get message when you select the student.
Hence by this information you can collect the due amount from the student and take the book from student.

Steps for Returning Books of Staff
1. Select the Job Type and staff name. You will be able to view all the books issued to the selected staff as
shown below.

3. Click on Return Book button. You will get Returned Book Successfully message.
If the Staff has not returned the book within the duration. You will get message when you select the staff . Hence by
this information you can get back the book from the staff.

Finding Staff Details
Filter on Staff Type
User can filter Staff on selecting Staff Type.

This helps you to know how many Staff are there in respective Staff type. Hence you can have the Staff report with
respect to the Staff Type.
1. Select the Staff Type.
2.

2. Click on Find. You can see the list of Staff in HIGHSCHOOL Staff type.

You can take the report of HIGHSCHOOL staff.
1. Select Staff type.
2. Click on Find.
3. Click on Export.
User can fetch School Staff

This helps you to know how many Staff are there in in your School. This helps you to maintain the Staff record of
your school.
1. Select the Staff Type - ALL.
2. Click on Find.
You can see all the Staff irrespective of the Staff type.

You can take the report of ALL staff in your School irrespective of any Staff Type.
1. Select Staff type as ALL.
2. Click on Find.
3. Click on Export.
Reset

Reset is used to refresh the Staff table and staff type. You can click on reset button and select staff type to find the
staff list.

Issuing Books to Staff
Step 1: Goto Library Masters , Click on Staff Reference Books menu

Users can Issue book for Staff in Staff reference books after adding the book and updating stock.


For issuing Book,follow the below steps
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

Add Book Category.
Add Book Authors.
Add Book Vendors.
Add Book Locations.
Add Book.
Add Stock.
Update Limit.

Steps to Issue Books for Staff
Library Management menu looks as shown below,

1. Select Job type and staff name.
2. Click on AddBook button. Panel pops up, add the book which has to be issued to the staff.

4. Click on Issue Book button. You will get Book Issued Successfully message.


Un-Returned Book Details
Student Pending Book Details

Steps to fetch student records who have not returned the book
1. Select the class , section.
User can fetch unreturned book records on Class, Class-Section, Class-Section-Student.
2. Click on filter. You will get the book unreturned records.

Export Student Unreturned books report
1. Select Class, Section.
2. Click on Filter button. You will be able to fetch the records as shown above.

. You will get the report as shown below,

Edit Document

Siddapur Road
Return Book Details
Student Name

Grade

Section

Issued On

Issued Till

Book Name

Affan Ahamed M.V
K. Trisha Appanna
Ashmith K.N.
Joanna Sijo
Kunnumpuram

I STD
I STD
I STD
I STD

A
A
A
A

9/24/2012
9/24/2012
9/24/2012
9/24/2012

9/30/2012
9/30/2012
9/30/2012
9/30/2012

International d
Encyclopedia
The Earth
IDIOMS-BOO

B. V . Threya
K.A.Thanish
Poovanna
K.Teertha Poovaiah

I STD
I STD

A
A

10/3/2012
10/3/2012

10/9/2012
10/9/2012

IDIOMS-BOO
Eng communic

I STD

A

10/3/2012

10/9/2012

International d

Staff Pending Book Details

Steps to fetch student records who have not returned the book
1. Select the job type.
User can fetch unreturned book records on job type and Staff name.
2. Click on filter. You will get the book unreturned records.

Export Staff Unreturned books report
1. Select Job type
2. Click on Filter button. You will be able to fetch the records as shown above.

. You will get the report as shown below,

Edit Document

Siddapur Road
Return Book Details
Staff Name

Job Type

Designation

Issued On

Issued Till

Gowramma. B K
Gowramma. B K
GAINA
Nishad Sulthana
Bharathy K. K.
Rekha K.K.

NURSERY
NURSERY
NURSERY
NURSERY
NURSERY
NURSERY

TEACHER
TEACHER
TEACHER
ASSTTEACHER
ASSTTEACHER
ASSTTEACHER

9/25/2012
9/25/2012
9/25/2012
9/25/2012
10/2/2012
10/3/2012

10/1/2012
10/1/2012
10/1/2012
10/1/2012
10/8/2012
10/9/2012

Generating Reports
Exporting Staff details as Excel document
Staff Menu
User can export the Staff details in a report format.
This will be useful for the School to maintain record of all Staff with respect to the Staff Type or ALL staff. By this
user can even get to know the number of staff present in respective staff type and in total number of staff in your
school.
We have already shown how to add staff, once all the staff 's are added in Staff module you can export the staff
details.

Steps to Export All Staff Details present in your School
1. Select the Staff Type as ALL.
2. Click on Find button. You will be able to see all the Staff present your school.
3. Click on Export button.

4. Click on OK button.
5. You will be able to view the report as shown below.
Edit Document

MarvelSoft High School
#384 , 19G Main, 1st Block ,Rajajinagar

Staff Details of the Academic Year-2012-13
Employee Id

Staff Name

Gender

Date Of Birth

Qualification

1

Avinash

Male

4/23/1980

M Sc

2

Shreya

Female

8/25/1983

M Sc

3

Ranganath

Female

7/15/1980

BE

4

Ragini

Female

5/21/1986

B Sc

5

Karthik

Male

7/24/1985

M Sc

11

Suprabha

Female

7/24/1982

MA

Steps to Export Staff Details on Staff Type in your School
1. Select the Staff Type example HIGHSCHOOL.

1. Click on Find button. You will be able to see all the Staff present in Staff type HIGHSCHOOL in your school.
3. Dialog box opens. Click on OK button
Edit Document

Edit Document

#384 , 19G Main, 1st Block ,Rajajinagar

Staff Details of the Academic Year-2012-13
Employee Id

Staff Name

Gender

Date Of Birth

Qualification

4

Ragini

Female

5/21/1986

B Sc

5

Karthik

Male

7/24/1985

MA

8

Sharath

Male

1/22/1980

B Sc

11

Suprabha

Female

7/24/1982

MA

14

Nandini

Female

3/20/1985

MA

15

Sawathi

Female

5/24/1987

MA

In this tutorial , the above report is restricted to display only 10 rows and columns for this
example.
When you export directly from SchoolAdmin Lite you will get all the columns and rows in the
exported excel report without any restrictions.

Exporting Students details as Excel document
Students Menu
User can export the Student details in a report format.
This will be useful for the School to maintain record of all Student with respect to the Class and Section. By this user
can even get to know the number of students present in respective class.
We have already shown how to add students, once all the students are added in a class you can export the student
details.
Steps to Export Student Details
1. Select the Class and Section.
2. Click on Find button. You will be able to see all the students present in respective class and section you have
selected.

4. Click on OK button.

Edit Document

Enter School Name
#384 , 19G Main, Rajajinagar
Student Details of the Academic Year-2012-13

Student Id

Admn No

Class

Section

Student Name

DOB

Gender

1

101

I Std

A

Kruthi Shetty

7/31/2007

Girl

3

103

I Std

A

Priya Patil

7/19/2007

Girl

2

102

I Std

A

Sujay

7/27/2007

Boy

8

235

I Std

A

Aryan

4/24/2007

Boy

20

237

I Std

A

Kanasu

2/2/2000

Girl

13

333

I Std

A

Keerthi

7/27/2007

Girl

15

125

I Std

A

Kishore

5/7/2007

Boy

The above report is restricted to display only 12 rows and 10 columns.
User can get important details of all the student in School Admin Lite actual report.

Exporting Students details as Pdf document
Goto Students Information, click on Student Report menu
User can generate students report in this menu. They can maintain the record of student report.

Click on Student Report menu
1. Select the class , section or class.
2. Click on Preview. You will be able to see the preview of the student report.
3. User can take the report in PDF / Word / Excel format.

You need flash player installed to preview ppt and pdf files

Generating Student ID Card Report
Goto Students Information, click on Student ID Card menu
User can generate students ID card in the menu. They can issue the ID card to the students.

Click on Student ID Card menu
1. Select the class , section, student name.
2. Click on Preview. You will be able to see the preview of the student ID card.
User can edit the details of the student if needed any changes in Students. And then take the
PDF / Word / Excel copy of the student ID card in Student ID Card menu.

You need flash player installed to preview ppt and pdf files

Generating Students Count Report
Goto Students Information, click on Student Count Report menu
User can generate students count report in this menu. This will help your school to record the count of students in

every academic year and trace the improvements.

Click on Student Report menu
1. Click on Preview. You will be able to see the preview of the student count report.
2. User can take the report in PDF / Word / Excel format.

Help / Navigation
Library Admin

DashBoard

Widget
Holidays
Thoughts

Option

Index
Space Index
0-9 ... 0

A ... 5

B ... 0

C ... 13

D ... 0

E ... 3

F ... 1

G ... 3

H ... 1

I ... 3

J ... 0

K ... 0

L ... 1

M ... 2

N ... 0

O ... 1

P ... 1

Q ... 0

R ... 0

S ... 4

T ... 1

U ... 5

V ... 0

W ... 1

X ... 0

Y ... 0

Z ... 0

!@#$ ... 0

0-9

A
Adding Book details
Step 1: Goto Library Masters , Click on Books menu
User can add all the library books in this module. Here
they can fetch the added books according to category,
book ID, reference ID, location, author and all the
books. Flow of adding Book to Library

Adding book stock details
Step 1: Goto Library Masters , Click on Book Stock
menu To issue a book to Students / Staff you need
to have the stock of the book. Therefore user has to
add the stock of the book in this menu. User can
update the stock when ever they receive new sto

Adding Staff Details
Step 1: Goto Admin Master, Click on Staff menu Staff
module User can add all the staff in their School in staff
module. This help in maintaining the record of all the
staff in your School. You can also Export the Staff
report to maintain yearly records. M

Adding Student Records
Step 1: Goto Student Info , Click on Students menu
Declaration of student is required to specify which class
the student belongs. To Add Students in a Virtual
Class (Class Subjects), You must first create Class
Subject. Once you create a virtual class ie

Administrator Guide
B

C
Steps for Returning Books of Students Select the
Class, Section, Student name. You will be able to view
all the books issued to the selected student as shown
below.
3. Click on Return Book button. You wil

Creating Book Authors
Step 1: Goto Library Masters , Click on Book Authors
menu To Add Book in Library module, You must first
create authors. Users can make a list of all the book
authors and then add all them at once in Book Authors
. Flow of adding Book to Library For

Creating Book Category
Step 1: Goto Library Masters , Click on Book Category
create category. Users can make a list of all the book
categories and then add all the categories at once in
Book Category. Flow of adding Boo

Creating Book Locations
Step 1: Goto Library Masters , Click on Book Location
. Flow of adding Book to Library Fo

Creating Book Publishers
Step 1: Goto Library Masters , Click on Book
Publishers menu To Add Book in Library module,
You must first create publisher . Users can make a list
of all the book publishers and then add all the
publishers at once in Book Publishers . Flow of addi

Creating Book Vendors
Step 1: Goto Library Masters , Click on Book Vendors
. Flow of adding Book to Library For

Creating Caste
Step 1: Goto Masters , Click on Caste menu
Declaration of Caste is required to specify for which
caste the student belongs to. We can get a report of
students with respect to the Caste / Caste category
which is included in higher version of School Admin.

Creating Caste Category
Step 1: Goto Masters , Click on Caste Category menu
Declaration of Caste Category is required to specify for
which category the caste belongs to. To Add Caste first
we need to add Caste category which helps to group
castes under respective Caste category.

Creating Class
Step 1: Goto Masters , Click on Class menu

Declaration of class is required to specify number of
classes present in the school. To Add Students in a
Virtual Class (Class Subjects), You must first create a
class to create Class Subject. Once you create a

Creating Class Subject
Step 1: Goto Masters , Click on Class Subjects menu
Declaration of class subject is required to specify
number of virtual classes present in the school. Unless
class subject is created user cannot add the students
to their respective class in School Admin

Creating Section
Step 1: Goto Masters , Click on Section menu
Declaration of Sectionis required to specify number of
Section present in a Class. To Add Students in a
Virtual Class (Class Subjects), You must first create a
section to create Class Subject. Once you create

Creating Subject
Step 1: Goto Masters, Click on Subject menu
Declaration of Subject is required to specify which are
the subjects taken in the respective classes. Subjects
are used in Marks Card module which is included in the
higher version of School Admin. To Add Stude

Creating Users
Move Mouse over Options, Click on Users menu Admin
can create login's for staff by creating users in User
master. The users can login to Library Admin with
specified rights of viewing the Menu's. Depending on
the designation of the staff, Admin can assig

D

E
Exporting Staff details as Excel document
Staff Menu User can export the Staff details in a report
format. This will be useful for the School to maintain
record of all Staff with respect to the Staff Type or ALL
staff. By this user can even get to know the number of
staff present in respective st

Exporting Students details as Excel document
Students Menu User can export the Student details in a
report format. This will be useful for the School to
maintain record of all Student with respect to the Class
and Section. By this user can even get to know the
number of students present in respectiv

Exporting Students details as Pdf document
Goto Students Information, click on Student Report
menu User can generate students report in this menu.
They can maintain the record of student report. Click
on Student Report menu Select the class , section or
class. Click on Preview. You will be able to

F

G
Finding Staff Details
Filter on Staff Type User can filter Staff on selecting
Staff Type. This helps you to know how many Staff are
there in respective Staff type. Hence you can have the

Generating Reports
Generating Student ID Card Report
Goto Students Information, click on Student ID Card
menu User can generate students ID card in the menu.

Staff report with respect to the Staff Type. Select the
Staff Type. Click on Find. You can

They can issue the ID card to the students. Click on
Student ID Card menu Select the class , section,
student name. Click on Preview. You will be able

Generating Students Count Report
Goto Students Information, click on Student Count
Report menu User can generate students count report
in this menu. This will help your school to record the
count of students in every academic year and trace the
improvements. Click on Student Report menu

H

I
Help / Navigation
Library Admin DashBoard Widget Option
Thoughts

Index
Issuing Books to Staff

Holidays

Step 1: Goto Library Masters , Click on Staff
Reference Books menu Users can Issue book for
Staff in Staff reference books after adding the book and
updating stock. Flow of adding Book to Library For
issuing Book,follow the below steps Add Book Cate

Issuing Books to Students
Step 1: Goto Library Masters , Click on Library
Management menu Users can Issue book for
students in Library Management after adding the book
and updating stock. Flow of adding Book to Library For
issuing Book,follow the below steps Add Book Categor

J

K

L

M

LibraryAdmin - MarvelSoft Library Management
Software documentation

Managing Library
Managing Students and Staff details

Navigate space

N

O
Options
Click on Option menu Help Users can click on Help to
know how to add /edit /delete records in Library Admin.
Settings Library Admin Basic Settings Users Admin as
an authority to create users with applicable login's by
assigning the authority depending on

P

Q
Promoting Students
Promote Students Menu When the school completes
the Academic year, you need to switch for coming
(next) academic year in Settings-Creating Academic
Year. Therefore you need to promote the students for
respective higher class before you switch to next a

R

S
Searching book details in the library
Fetch Books on Filter Type User can fetch the added
books in the library on, BOOK ID Reference ID
Category Author Location ALL Steps to fetch books on
Filter Type Select the Filter Type. Enter the ID /
Category name / Location name /Author name. Click
on

Class User can Filter Student on Selecting Class.
Select the class. Click on Find button. Example : If I Std
has Section A and Section B. Filtering on Class will
help you to fetch all the students of both Section A and
B of Class I Std. Class - Section Us

Setting Number of Books borrowed and time
duration limits
Step 1: Goto Library Masters , Click on Book Limit
menu To Issue Books for Students / Staff you need
to specify the limitation of books to be issued. The
setting up of book limit is done in Book Limit menu.
Flow of issuing Book to Students / Staff Fo

Settings
Move Mouse Pointer over Options , Click on Settings
Update School Master User can enter the School
details in School Master. The details added in the
school master will be replicated in the reports. Enter all
the details of your school. Click on update.

T

U
Table of Contents

Un-Returned Book Details
Student Pending Book Details Steps to fetch student
records who have not returned the book Select the
class , section. User can fetch unreturned book
records on Class, Class-Section,
Class-Section-Student. Click on filter. You will get the
book unreturn

Updating all books referrence id's
Step 1: Goto Library Masters , Click on Update All
Book menu User can Change the Reference Book ID
in case entered wrongly for n number of books in the
master. Step 2: Once you click on Update All Books
menu in the Library Master, it will be opened as

Updating Staff Details
Personal Details Add the personal details as shown in
the image. User has to fill the mandatory fields. Other
fields can be filled by user if they have information.
Transport Slab helps you to track in which bus the
Staff is coming in. If you do not have

Updating Student Details
Personal Details Add the personal details as shown in
the image. User has to fill the mandatory fields. Other
fields can be filled by user if they have information.
Student ID is the auto generated number. Joining Class
is from which class the student is

User Guide
V

W
Widgets
Click on Widgets Users can add Holidays and
Thoughts in Widget. Click on Holiday You will get the

holiday menu as shown below. Where the user can add
all the holidays given in their respective school. Once
you click on Add, Add/Edit Holiday window wil

X

Y

Z

!@#$

MarvelSoft Library Management Software documentation

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