EMC SourceOne for SharePoint

1. SharePoint: A Catalyst for Information Governance EMC SourceOne for Microsoft SharePoint Dave Martin, Principal Product Marketing Manager, EMC

2. The SourceOne Platform PRACTICAL, ACTIONABLE INFORMATION GOVERNANCE Gain Visibility Manage Risk Simplify eDiscovery Cut Costs

3. Information Governance What is “Information Governance”? Archiving Search & eDiscovery Compliance Source: “The Rise of Information Governance: From Reactive e-Discovery to Proactive Information Management,” The 451 Group, August 2009

4. The Two Sides of Governance… People Content

5. SharePoint: A catalyst by design 62.2% Of organizations surveyedare using or planning to use SharePoint IDC research shows that enterprises are increasing the size and scope of their collaboration environments, with SharePointemerging asa major driver of information growth. May 2010 More than half of organizations are running SharePoint today Sources: “Microsoft Office and SharePoint Traction: An Updated Look at Customer Adoption and Future Plans,” IDC, October 2009

6. What are we using SharePoint for? For Storing Content! AIIM Industry Watch: “SharePoint Strategies and Experiences,” July 2010

7. Organizational Pain Points Compliance IT Information Governance Litigation Readiness Operational efficiencies Content Security Retention & Control Operational Efficiencies Paperless Requirements eDiscovery Information Growth Regulatory Compliance Reduced Costs End-user Access Risk Mitigation Content Control End-user Transparency Single Point of Access Shorten back-up windows

9. How much content are you planning to hold in SharePoint?

10. What type of content are you trying to capture?

11. What are your archival requirements?

12. What are your compliance requirements?

13. Are you going to break the “experience”?

21. The Ideal Provideretention and control of archived business-relevant SharePoint content Help manage the growing number of outdated/orphaned SharePoint sites and content Shorten our backup windows and maintain performance Enable centralized management & access for content from SharePoint

22. The Operational Requirements To scale to 100s of millions of documents customers need to distribute the data to several databases and sites – or “remove” / “move” data Ensure scalability Maintain performance Meet backup windows

23. Big savings through Externalization SharePoint End User SQL Server BLOB Handler Metadata Metadata Content Leverage Microsoft’s preferred method for externalization Reduce load on SQL Reduce costs via tiered storage Maintain end-user experience Ensure performance & scalability Object Object

24. The Information Governance Requirements To manage the 100s of sites and millions of documents that are orphaned or inactive customers must ensure policies are in place for governing the content once it has left SharePoint Maintain retention & control Litigation readiness Content accessibility

25. Supplemental ECMEmbrace and Extend Workloads with Partners Foundational ECM Physical Records Management Scanning and Capture Transactional Content Management Business Process Management Archiving and Library Services Document Output Management Rich Media Management Web Content Management Records Management Document Management Human Centric Workflow SharePoint ECM

26. Information Intelligence for SharePoint Physical Records Management Scanning and Capture Transactional Content Management Business Process Management Archiving and Library Services

27. Information Intelligence for SharePoint Physical Records Management Scanning and Capture Transactional Content Management Business Process Management Archiving and Library Services Information Access Information Governance Intelligent Capture Maintain the SharePoint experience while connecting active content to active processes Enable instant access by moving physical documents into SharePoint Ensure centralized compliance, archival & eDiscovery and maintain retention and control on inactive data Custom Consulting Requirements Storage

28. Information Intelligence for SharePoint Physical Records Management Scanning and Capture Transactional Content Management Business Process Management Archiving and Library Services EMC SourceOne for Microsoft SharePoint

29. EMC SourceOne for Microsoft SharePoint Archiving and Library Services Operational Efficiencies Information Governance End-User Transparency For Microsoft SharePoint Information Governance Ensure centralized compliance, archival & eDiscovery and maintain retention and control on inactive data

30. The Operational Value To scale to 100s of millions of documents customers need to distribute the data across several databases and sites – or “move” the data Enhanced scalability Improved performance Shorter backup For Microsoft SharePoint

31. Externalization for Operational Efficiencies SharePoint End User EMC EBS Handler Metadata Metadata Content SQL Server Leverage Microsoft’s preferred method for externalization Reduce load on SQL Reduce costs via tiered storage Maintain end-user experience Ensure performance & scalability Object Object

32. The Information Governance Value To manage the 100s of sites and millions of documents that are orphaned or inactive customers must ensure policies are in place for governing the content once it has left SharePoint Maintain retention & control Litigation readiness Content accessibility For Microsoft SharePoint

33. Leverage the Power of SourceOne Centralized Information Governance SourceOne supports multiple content types for archival including Email & SharePoint Centrally manage and administrate all archived content

34. Data Sources and Scopes Select required data source Choose any combination of scopes, such as: An entire farm A specific site within a farm http://moss2007 Automatically include new scopes added in the future Or exclude child scopes as required

35. Content Types for Archival Choose specific content types, from Libraries to List items, folders and custom When parent types are selected, child types are automatically also included Child types can be explicitly excluded Types can be imported to retrieve metadata column information

38. File SizeContent Selection & Filtering

40. Copy & DeleteArchive Action

41. Outline specific schedule for individual archive activities Define how often the process recurs and when the activity ends Archive Schedule

42. Consistent SharePoint user experience Advanced search of “archived” content Get search results from multiple locations: SourceOne archive SharePoint farm Leverage search to find list items (e.g., contacts, documents, tasks, Wikis, meetings, etc.) SharePoint Search Portal

43. Migrating to SharePoint 2010:A story of good housekeeping EMC SourceOne + Microsoft SharePoint 2010

44. Understand what you have using File Intelligence What type of content do you have? When was the last time it was accessed?

45. Create 3 Simple Buckets… Active Inactive Delete …Maintain Good Information Governance

47. Capture all content types

48. Archive based on object state – not just historical

49. Complete end user transparency

50. Built on next generation architecture

51. Deep SharePoint domain within EMC

52. Strong Microsoft-EMC relationship

54. SourceOne Archiving for Microsoft SharePoint gives customers a building block approach

55. Microsoft recommended approach

56. Using the Microsoft recommended approach for externalizing content organizations can start with the operational challenges – Leveraging only pieces of the SourceOne architecture instead of an “all or nothing” approach

57. Leverage the power of the SourceOne archiving platform

58. Provides a scalable, distributed architecture

59. Centralizes administration across content types

60. Consolidates retention policies across content types

61. End-to-end solutions – One-stop shop

64. Questions? Dave Martin davidm.martin@emc.com