This document discusses enabling better coordination between government and volunteers during disasters in the Philippines. It provides background on the country's vulnerabilities to natural hazards like typhoons, floods, and earthquakes. It outlines the current national disaster risk reduction framework and roles of various agencies. It also describes how non-governmental organizations and volunteers currently act as first responders during emergencies. The document proposes using information and communication technologies to improve disaster management processes, communication, and transparency through tools like a volunteer management system and workflow analytics. The goal is to strengthen partnerships between different stakeholders and leverage open solutions and community-academe collaboration.

1. Exploring ways to Enable GovERNMENT & VOLUNTEER coordination & cooperation during Disasters in the Phils Ma. Victoria G. Pineda Information Technology Department Center for ICT for Development College of Computer Studies De La Salle University E-mail address: mavic.pineda@delasalle.ph 12 March 2011 ASPA 2011 Conference Renaissance Harborplace Hotel Baltimore, Maryland

2. Approximate distance as the crow flies in miles from Manila Philippines to Baltimore United States is 8551 miles or 13758.56 Kilometers Source: http://www.distance-calculator.co.uk/world-distances-manila-to-baltimore.htm

3. Agenda Background - The Phils, an archipelago of resources and hazards Present directions towards disaster risk reduction The NDRRM or National Council & other gov’t entities coordination structure NGOs and volunteers in the Phils Insights from the ICT Perspective Better disaster management flow analytics thru ICT Next step

4. hazard exposures– are wind storm, floods, landslide, volcanic eruption, earthquake and drought Background vulnerable to the El Niño Southern Oscillation (ENSO) 48 volcanoes, 22 are active average of 20 cyclones a year with 8-9 landfall each year In 2006, Typhoon Xangsane (with local name Milenyo), Category 3-4 –changing strong wind intensities In 2008, Typhoon Fengshen (with local name Frank) was a Category 3 –characterized by erratic movement In September 26, 2009, tropical cyclone Ketsana (local name is Ondoy) brought a typical month’s rainfall in six hours 7,107 islands

6. Present Landscape Surveillance Agencies Government depts. Local Government Units 7,107 islands

7. NGO’s & Volunteer Orgs in the Phils NGOs have rapid response capactiy Builds strong community partnerships Builds alternative practices and paradigms

8. NGO’s & Volunteer Orgs in the Phils The recent Phil disasters have proven that NGOs & Volunteer organizations in the Phils are the best first responders during emergencies

9. NGO’s & Volunteer Orgs in the Phils Filipinos have high level of volunteerism but… 1. present law on volunteer services is inadequate; 2. there is a need for a capacity building & volunteer education; 3. there is a need for volunteer profiling

10. ICT to bring about better disaster management process analytics COMMUNICATION & PROCESS ANALYTICS POLICY & DIRECTIONS Better, responsive & transparent DM Governance ICT OPEN SOLUTIONS

11. National Disaster Coordinating Council Workflow

12. Coordination PROCESSES analyzed Central Coordination Module. Document and Archives Module. Fund Allocation Module.

13. The Volunteer Cycle Volunteer administration Volunteer profiling Volunteer mobilization & deployment, monitoring Volunteer recognition

14. A Volunteer Management System For The Philippine National Red Cross

15. ICT is a “dominant and vibrant force that led to diffusion and application in a nation’s development”. (Mohktar, 2007)

16. The main challenge for developing countries would be to cascade the national policies on disaster management to local disaster preparedness and mitigation plans. Magno and Rafisura, 2007

17. THOUGHTS TO BRING HOME ICT to bring about better disaster management process analytics, transparency & accountability Strong partnership between NGOs & the volunteer sector LGU community-academe partnership in capacity building and solutions’ research

18. MaramingSalamat at Magandang UMAGA Mavic Pineda IT Department CITe4D, College of Computer Studies De La Salle University Email add: mavic.pineda@delasalle.ph

19. On-going CITe4D open systems Angat Dam Simulation Bataan-Mindoro-Batangas Coral Reef Monitoring Bagac Agricultural Portal Disaster response & support system for DLSU-Social Action Hazard mapping for Marikina City & Muntinlupa City