Presentation provided during the Research Away Days of the Medical Education Group of University College Cork. January 27, 2012 Rosscarberry, Ireland. Please see http://dspace.ou.nl for a download version of these slides.

1. Orchestration of TEL proposals for the European
Framework Programme
Dr. Marco Kalz Dr. Aislinn Joy
Open Universiteit Nederland University College Cork
marco.kalz@ou.nl a.joy@ucc.ie
Medical Education Research Away
Days, University College Cork
January 27, 2012
Rosscarberry, Ireland

2. Structure
2

3. Structure
Introduction
2

4. Structure
Introduction
Proposal management
2

5. Structure
Introduction
Proposal management
Identifying a topic area
2

6. Structure
Introduction
Proposal management
Identifying a topic area
Building a consortium
2

7. Structure
Introduction
Proposal management
Identifying a topic area
Building a consortium
Writing the proposal
2

8. Structure
Introduction
Proposal management
Identifying a topic area
Building a consortium
Writing the proposal
Finalizing it
2

9. Introduction & Disclaimer

10. Introduction & Disclaimer
Some words about me

11. Introduction & Disclaimer
Some words about me
This is not a research talk

12. Introduction & Disclaimer
Some words about me
This is not a research talk
I won’t touch any administrative/financial
aspects of European proposals

13. Centre for Learning Sciences and
Technologies
4

14. CELSTEC Activities
• Three programmes, each with three themes:
– Learning and Cognition
– Learning Networks for Professional Development
– Learning Media
• Each programme integrates three activities:
– Research Activities
– Laboratory Activities for Open Innovations
– Providing Solutions and Services to the market
• Institute for Education & Training
– MSc Learning Sciences
– Commercial Training (provided by the staff of 3
programmes)
• Temporary Strategic Programmes
– Lifelong Learning Services
– OUNL related programmes (e.g. IPO) 5
– Open Educational Resources

15. Involvement in European Projects
Technology Enhanced Learning (TEL)
Cooperation
Learning Environments Learner Support
TEL
Content Creativity
6

16. Involvement in European Projects
Learning in different professions
Health Logistics
Water management
Teacher education
7

17. Identifying a topic area
8

18. Identifying a topic area
Look for synergies
8

19. Identifying a topic area
Look for synergies
Keep your focus while at the same time
stretching it
8

20. Identifying a topic area
Look for synergies
Keep your focus while at the same time
stretching it
Think outside your own box
8

21. Identifying a topic area
Look for synergies
Keep your focus while at the same time
stretching it
Think outside your own box
Think in products
8

22. Identifying a topic area
Look for synergies
Keep your focus while at the same time
stretching it
Think outside your own box
Think in products
Test the market chances of
your idea
8

23. Identifying a topic area
Look for synergies
Keep your focus while at the same time
stretching it
Think outside your own box
Think in products
Test the market chances of
your idea
Re-cycle
8

24. Building a TEL consortium
9

25. Building a TEL consortium
9

26. Building a TEL consortium
The classical way
9

27. Building a TEL consortium
The classical way
Cordis Partner Search
9

28. Building a TEL consortium
The classical way
Cordis Partner Search
Information Days
9

29. Building a TEL consortium
The classical way
Cordis Partner Search
Information Days
National Contact Points
9

30. Building a TEL consortium
10

31. Building a TEL consortium
The ERER schema
10

32. Building a TEL consortium
The ERER schema
Expertise
10

33. Building a TEL consortium
The ERER schema
Expertise
Reliability
10

34. Building a TEL consortium
The ERER schema
Expertise
Reliability
Experience
10

35. Building a TEL consortium
The ERER schema
Expertise
Reliability
Experience
Role
10

36. Building a TEL consortium
TELMAP Weak Signals Analysis Report
11

37. Building a TEL consortium
TELMAP Weak
Signals Analysis
Report
12

38. Writing the proposal
13
Photo by Noemi Camo

39. Management phases
14

40. Management phases
Top-down management
14

41. Management phases
Top-down management
Bottom-up management
14

42. Management phases
Top-down management
Bottom-up management
14

43. Management phases
Top-down management
Bottom-up management
14

44. Management phases
Top-down management
Bottom-up management
14

45. Management phases
Top-down management
Bottom-up management
14

46. Management phases
Top-down management
Bottom-up management
Level of top-down management
14

47. Writing the proposal
15

48. Writing the proposal
Clear milestones
15

49. Writing the proposal
Clear milestones
Regular conference calls
15

50. Writing the proposal
Clear milestones
Regular conference calls
Division of work
15

51. Writing the proposal
Clear milestones
Regular conference calls
Division of work
Requirements for budget:
15

52. Writing the proposal
Clear milestones
Regular conference calls
Division of work
Requirements for budget:
PIC code
15

53. Writing the proposal
Clear milestones
Regular conference calls
Division of work
Requirements for budget:
PIC code
Average costs per man month
15

54. Writing the proposal
16

55. Writing the proposal
+++
- Online & Offline Access
- Easy to use
- All platforms
16

56. Writing the proposal
+++
- Online & Offline Access
- Easy to use
- All platforms
---
- Versioning conflicts
- Chaotic collections
- Danger of deletion
16

57. Writing the proposal
Google Docs
17

58. Writing the proposal
Google Docs
+++
- Real live collaborative
writing
- Easy access (browser)
17

59. Writing the proposal
Google Docs
+++
- Real live collaborative
writing
- Easy access (browser)
---
- The wiki problem
- Only online access
- Format
17

60. Writing the proposal
Subversion Repository
18

61. Writing the proposal
Subversion Repository
+++
- Secure
- Controllable
18

62. Writing the proposal
Subversion Repository
+++
- Secure
- Controllable
---
- Complicated process
- Experienced users
18

63. Writing the proposal
19

64. Writing the proposal
What works?
19

65. Writing the proposal
What works?
Master document
19

66. Writing the proposal
What works?
Master document
Input via track changes or dedicated
contributions
19

67. Writing the proposal
What works?
Master document
Input via track changes or dedicated
contributions
Daily new versions in the last 2 weeks
19

68. Writing the proposal
What works?
Master document
Input via track changes or dedicated
contributions
Daily new versions in the last 2 weeks
Several internal and external reviews
19

69. Writing the proposal
Pre-proposal check
20

70. The final phase
21

71. The final phase
Daily (nightly) iterations
21

72. The final phase
Daily (nightly) iterations
Several feedback loops
21

73. The final phase
Daily (nightly) iterations
Several feedback loops
Technical support
21

74. The final phase
Daily (nightly) iterations
Several feedback loops
Technical support
Early EPSS submission
21

75. Review results
22

76. Review results
22

77. Review results
22

78. Review results
22

79. Some statistics
23

80. Some statistics
How many months before the deadline did
we start discussing a first idea?
23

81. Some statistics
How many months before the deadline did
we start discussing a first idea?
How many e-mails are in my inbox about
PENELOPE?
23

82. Some statistics
How many months before the deadline did
we start discussing a first idea?
How many e-mails are in my inbox about
PENELOPE?
How many hours of Skype meetings did I have
about the project?
23

83. Thank you for your attention!
marco.kalz@ou.nl