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CITY OF ANAHEIM PRESENTS


BUSINESS RESILIENCY WORKSHOP
AN INTRODUCTION TO BUSINESS EMERGENCY PREPAREDNESS



THURSDAY, OCTOBER 4, 2012
ANAHEIM CONVENTION CENTER
WELCOME
AND THANK YOU FOR ATTENDING

TOM TAIT
MAYOR, CITY OF ANAHEIM
BOATLIFT
An Untold Tale of 9/11 Resilience
WELCOME
AND THANK YOU FOR ATTENDING

TOM TAIT
MAYOR, CITY OF ANAHEIM
BUSINESS RESILIENCE
AND COMMUNITY RESILIENCE

ROBIN K. WHITE, Ph.D.
SENIOR MEDIATOR & PROGRAM DIRECTOR
MERIDIAN INSTITUTE
Why Community
Resilience is Good
     Business
Community and Regional
Resilience Institute (CARRI)
   • Established to
         – understand resilience
         – determine what would
           help communities be
           more resilient
         – develop system to
           measure and reward
           resilience
   • Combination of
     practical community
     experience, research,
     and policy relevance
   • 3 years intensely
     examining resilience
 Why Community Resilience is Good Business
                                             9
Community
                                                   Resilience:

                                            a community’s ability to bounce
                                                 back from social and
                                               economic loss of disaster


                                                                              “Recovery occurs network by
                                                                                 network, district by
                               Disruption




                                                                                 district, not just building
                                 Acute




                                                                                 by building; it is about
                                                                                 reconstructing myriad
                                                                                 social relationships
                                                                                 embedded in schools,
                                                                                 workplaces, childcare
                                                                                 arrangements, shops,
                                                                                 places of worship, and
                                                                                 places of play and
                                                                                 recreation.” 10
Why Community Resilience is Good Business
                                                            10
                                                                                          — Vale and Campanella
                                                                                          The Resilient City (2005)
Communities who systematically and
                                  continuously improve their resilience:
High
                                            Acute
                                         Disturbance                              • Improve quality of daily function and
                                                                                ?   operation
 Community functional capacity




                                                 Social and   Resilience          • Provide a more robust environment
                                                 economic        cost
                                   Includes
                                                    loss      avoidance         ?   for economic growth and
                                    Chronic
                                 Disturbance                                        development
                                                                                  • Are better able to mitigate threats
                                                                                    and reduce vulnerabilities
Low                                               Response Recovery
                                                        Time                      • Recover normal operations more
                                                                                    quickly following a disaster
                                                                                  • More effectively understand and
                                                                                    manage risks posed by acute and
                                                                                    chronic disturbances


Why Community Resilience is Good Business
                                                                           11
What will Improved Resilience Do for a
Community?
• Transform daily community function to:
   – Be competitive – nationally and globally
   – Be action-oriented not reactionary
   – Create a local culture of resilience

• In a crisis:
   –    Minimize disruption
   –    Help ensure rapid and opportunistic recovery, with little loss of economic or social value
   –    Reduce reliance on limited federal resources
   –    Enhance the investments of private business and non-government resources

• Add value by:
   –    Increasing the confidence of business and industry to locate in the community
   –    Reducing the community’s risk profile, demonstrating better risk management to insurers
   –    Increasing lender confidence, encouraging a more robust local economic environment
   –    Improving the economic stability, vitality, and growth of the community




    Why Community Resilience is Good Business
                                                12
What Helps Communities Improve Their
Resilience?

                                             • An understanding of what
                                               community resilience means
                                             • A way to measure where the
                                               community stands on a scale
                                               of resilience
                                             • Tools and processes that help
                                               the community reach a more
                                               resilient state; and
                                             • Tangible rewards for their
                                               efforts

       The CRS helps communities systematically and continuously make
       resilience improvements that can enhance daily function and make
                      recovery more rapid and more certain
 Why Community Resilience is Good Business
                                                         13
What is the Community Resilience
System (CRS)?

• A knowledge base of
       –     What community resilience is
       –     What makes communities more resilient
       –     Tools to help communities assess their resilience
       –     Resources to help communities take action to become more resilient

• A process for helping communities use the knowledge base to
  become more resilient
• A web-based set of tools and resources to make the process and
  knowledge base available to a wide array of communities
       – Flexible and Simple, easy to move around
       – Web accessible (not downloaded)
       – Guided and Direct Navigation
                 • A SIMPLE way to find information
                 • Help, email, collaboration area, and support features
                   available on every page
 Why Community Resilience is Good Business
                                             14
The CRS…

 • Takes a Whole Community approach in establishing a “Resilience
   Leadership Team”
                                                     Community Resilience System
 • Contains a powerful assessment
   module that                                      Successful                   Planning
                                                     Practices   Checklists     Templates
         – assesses risks,
         – catalogues capacity,                                                 Processes
                                                                 Intellectual
         – discovers vulnerability,                  Rewards                       and
                                                                 Framework
                                                                                Procedures
         – identifies recovery resources and
         – suggests actions                          Guidance    Data Sets      Software
                                                                    and
                                                    Documents                    Tools
 • Assists the community in creating a                           Databases

   recovery vision and resilience goals
 • Uses assessment results and suggested actions to create an action
   plan
 • Helps the community leaders communicate with the full fabric of the
   community
 Why Community Resilience is Good Business
                                               15
CRS Interactive Guidance


                                               What you have submitted in the CRS




Resources to
help you in the                               CRS Guidance Panel
CRS

  Why Community Resilience is Good Business
                                              16
Examples of Internal Resources

• Research360 – web-
  based GIS solution
• Aidmatrix
• 72hours.org
• Personal Recovery
  Concepts




 Why Community Resilience is Good Business
                                             17
Examples of External Resources




 Why Community Resilience is Good Business
                                             18
Anaheim is one of 8 Communities
Participating in CRS Pilots

• CRS Pilot in 8 Leading Communities
     – Annapolis/Anne Arundel County, MD
     – Anaheim, CA
     – Charleston/Tri-County Area, SC
     – Gadsden, AL
     – Greenwich, CT
     – Mississippi Gulf Coast
     – Mt. Juliet, TN                             Credit: Ray_from_LA


     – St Louis, MO
• Community opportunity for early action
• Carried out in conjunction with Mayor Tait’s Office, Hi Neighbor!
  Campaign

 Why Community Resilience is Good Business
                                             19
Why should Business Care about
 Community Resilience?
 Who controls how your business will
               fare if….
• …a major supplier goes out of business?
• …you have to activate your BCP? Have you
  discussed its bases with those outside your
  company you rely on?
• …the retail district on State College was
  disrupted; how would your business be
  affected?
• …the local tourist industry were affected as
  a result of a labor strike? How would your
  business be affected?
                                                 Unless both sides work together,
• …a terrorist incident with a dirty bomb         nobody’s moving forward!
  affects local tourism?
• …the supply chain for your local grocery
  stores or your company’s goods and
  services was shut down? How would your
    Why Community Resilience is Good Business
                                      20
  business or neighborhood compensate?
Issues for Recovery

• Post-disaster, small businesses face limited:
  – Timely access to capital
  – Constrained workforce options
  – Poor access to Technical
    assistance resources
  – Inadequate Insurance options
  – Diminished or displaced
    Customer base
• Assumption that there are
  significant federal resources to help with business recovery
• Greater burden on local level for disasters with non-
  Presidential disaster declarations

   Why Community Resilience is Good Business
                                               21
Business Resilience
                                             • Communities that prepare to       Actions taken by
                                               recover as deliberately as they     Community to
    Actions taken                              prepare to respond, recover           strengthen
       by Local                                much more rapidly and             general economic
     Businesses                                effectively                            recovery
                                             • Business preparedness alone
                                               does not guarantee successful
                                               recovery following a disaster
                                             • Where the business sector is
                                               involved and engaged with
                                               government in preparedness,
                                               mitigation, risk management,
                                               and recovery planning before a
                                               disaster, recovery is more
                                               effective
                                Like the pushme-pullyou, BOTH are
                                  necessary for business recovery
                                           and resilience
 Why Community Resilience is Good Business
                                                          22
Resilient Business Practices
• Recognizes the inherent connection between the
  success of their business and the resilience of
  the larger community

• Plans ahead and take advantage of the resources
  to help with business continuity and recovery

• Understands and manages its business
  dependencies and interdependencies (e.g., you
  can’t re-open if your suppliers are wiped out or your
  employees can’t return due to lack of housing or
  childcare)

• Works with community partners to identify post-
  disaster sources of capital before the crisis

• Has a CRISIS communication plan for
  employees AND customers

• Plans appropriate balance of insurance,
  financing, and government aid to support
  business recovery and resumption and understands
  option before crisis

• Understands and manages risks

  Why Community Resilience is Good Business
                                                 23
Think Ahead about the TOTAL                            Community Direct Costs
                                                   •Repair/replace Damaged Public
    Cost of Loss to your                            Infrastructure
                                                   •Repair/replace Damaged Public and
     Business AND your                              Private Buildings
                                                   •Loss of Direct Business and Economic
        Community                                   Activity
                                                   •Health and Medical costs
                                                   •Emergency Management services


                                                        Business Direct Costs
                                                      •Building/Equipment
                                                       Replacement or Repair
                                                      •Medical Expenses
                                                      •Lost Wages
                                                      •Higher Insurance Premiums




Business Indirect Costs
•Lost Production (worker
 distraction)                                   Community Indirect Costs
•Data and Information Back up       •Paperwork and Administrative Time
 and Retrieval                      •Lost Economic Production
•Training (replacement workers)     •Lost Economic Productivity (worker distraction)
•Loss of skill/efficiency (slowed   •Replacement Worker Costs
 production)                        •Training Costs
•Paperwork                          •Loss of Skill/Efficiency of Work Force
•Administrative Time                •Loss of Community Morale (Psycho-social) Impacts
•Loss of Morale                     •Legal issues and costs
•Legal Issues                       •Lost Opportunity Costs
•Product Replacement
THREE ASPECTS TO A SUCCESSFUL
  DISASTER RECOVERY . . .
                                                                                                         Level of activity
                                                                                                         Months after Earthquake/Disaster
                                                                            Key players                  0-1         6-18         18-24

                                                                            • National Guard              High
                                                                            • First Responders
                                                 Saving lives
                                                                            • Red Cross
                                                                            • State of California
                                                                            • FEMA                        Low
                                                                            • Volunteers


                                                                            • Insurance companies         High
                                                 Restoring homes and        • FEMA/SBA (loans)
  Recovery                                         infrastructure           • Congress
                                                                            • Construction firms
                                                                            • Developers                  Low



                                                                            • Local Business
                                                                            • Economic development        High
                                                 Business recovery and          organizations
                                                  Economic resilience       •   Commercial banks
     Why Community Resilience is Good Business
                                                                            •   Corporate headquarters
                                                                                                          Low
                                                                       25
                                                                            •   FEMA/SBA (loans)

Cedar Rapids Post Disaster Recovery Planning                                                                                                25
ECONOMIC RESILIENCE IS ESSENTIAL
   FOR BUSINESS RECOVERY
                                                                        Relative level of focus
                                                                        and investment            Critical activities

                                                                                                  • Evacuating vulnerable populations
                                           Saving lives
                                                                                                  • Providing urgent medical care
                                                                                                  • Providing food, short-term housing



                                                                                                  • Paying insurance claims
                                                                                                  • Providing low-interest mortgages
                                           Restoring homes and                                    • Repairing and rebuilding homes
Recovery                                     infrastructure                                       • Repairing critical infrastructure
                                                                                                  • Flood control

                                                                                                  • Business Redevelopment and job
                                                                                                      creation
                                                                                                  •   Providing low-interest loans and
                                           Business recovery and                                      bridge funding for small businesses
                                             Economic resilience                                  •   Executing a strong retention program
                                                                                                  •   Creating incentives for businesses to
                                                                                                      stay
          High
                                                                                                  •   Marketing Anaheim as an attractive
          Low                                                                                         place in which to invest and do
   Why Community Resilience is Good Business
                                                                                                      business
                                                                   26
                                                                                                  •   Attracting new companies to replace
                                                                                                      those that will leave
   * Cedar Rapids Post- Disaster Recovery                                                                                                26
Community Business Recovery
 and Economic Resilience
• Anaheim has a local plan providing “direction” for Federal, State, Private, & NGO
  resources and assistance…. Does your business have a plan?
• Determined, focused leadership and
  teamwork to create a “new normal”
  from the chaos
• Anaheim’s plan is activated
  the minute it starts to rebuild
  the “economic engine” up front
• Housing, schools, infrastructure are
  vital support systems for economic
  redevelopment
• You can’t fix it all, everywhere at once –
  We have to prioritize




    Why Community Resilience is Good Business
                                                27
Factors Affecting Business
Resiliency
  • Resources and Technical Assistance for Business
              • Employment assistance, job training
              • Business resumption and retention
              • Small business assistance
              • Changes in market and workforce composition
              • Temporary business space
              • Temporary onsite Workforce housing
  • Enhancements for Economic Resilience
              • Business attraction/incentives to replace failed businesses
              • Economic diversification
              • Identification of most vulnerable industries and priority industries/employers for
                recovery
              • Tourism renewal
              • Marketing/Branding/Messaging

Why Community Resilience is Good Business
                                                 28
Actions to Support Business Recovery

• Engage the Business Community
• Build Capacity for Economic Recovery
• Understand and Identify Financing
• Plan for Workforce Needs
• Plan for Rebuilding




  Why Community Resilience is Good Business
                                                        29



  * per International Economic Development Council (IEDC)
Business Community Engagement

 Issue: Need to engage the business community in
   emergency management issues and disaster
   preparedness activities
 1. Build your economic recovery team
    (Recovery Support Functions per the
    National Recovery Framework)
 2. Educate local businesses on
    disaster resilience
 3. Identify issues for post-disaster
    business re-entry and develop tiered system for
    business re-entry
 4. Identify contracting and procurement opportunities for
    economic recovery services for local businesses
 Why Community Resilience is Good Business
                                             30
Capacity Building in Economic
Recovery
Issue: Need to build capacity across the economic
  development support system
1. Collaborate with Chamber/EDO for strategy and
    location of local assistance/business recovery center
2. Develop a Communication Strategy – backup database
    of files, emails, cells, communication plan for
    employees and customers
3. Involve Business Community in
    Emergency Recovery Operations
4. Develop means of monitoring and understanding post-
    disaster impacts
5. Develop Economic Recovery Plan

  Why Community Resilience is Good Business
                                              31
Financing
 Issue: Need to identify and organize financial
   resources to assist in both short and long-term
   economic recovery
 1. Organize capital available for business – Identify all the
     resources that can be
     brought to the table
 2. Identify local resources for
     technical assistance to
     businesses
 3. Identify other sources of
     economic recovery resources and
     funds for operational financing
 4. Consider development of reserve fund or insurance
 5. Develop strategy for economic recovery incentives
 Why Community Resilience is Good Business
                                             32
Workforce Planning

Issue: Need to deal with major issues around the
  availability and retention of local workforce for
  business
1. Involve partners and other businesses in solution for
   workforce housing AND family care
2. Work with local agencies to develop disaster
   contingency plans with business needs in mind
3. Develop transportation strategy for workforce
4. Develop strategy for transitional/temporary worker
   utilization in immediate aftermath


  Why Community Resilience is Good Business
                                              33
Redevelopment
Issue: Need to redevelop business in a way that is
  more resilient while considering business needs and
  interests
1. Consider Land use and rebuilding in sensitive areas
2. Examine building codes, building materials for more
   resilient rebuilding
3. Identify and plan for availability of sources of capital for
   redevelopment
4. Identify opportunistic improvements that can be made
   post-disaster



 Why Community Resilience is Good Business
                                             34
Why Should Business Care about
Resilience: Listen to Hancock Bank




    » Gulf Coast Resilience: An American Tale (Video) The Road To Resilience
 Why Community Resilience is Good Business
                                             35
STATE PERSPECTIVES
ON BUSINESS RESILIENCE

PAT A. DENNEN
SOUTHERN REGION ADMINISTRATOR
Cal EMA
Cal EMA: A Look Ahead
Pat Dennen, Southern Region Administrator


                         Mark S. Ghilarducci
                         Secretary, Cal EMA
2012 At a Glance
                                     Imperial County Floods and
 Japan Marine Debris                        Earthquakes
           Multiple Wildland Fires




Public Outreach                        Training and Exercises
Worst Fire Season – Ever?
• Year to date in California:
  6,612 fires – 895,543 acres
  burned
• Nationally, 48,724 fires,
  8,794,482 acres burned
• Ten year average Nationally,
  6,656,157 - (2012) 8,794,482
  (+ 2,138,325)
Worst Fire Season – Ever?

• North, 3,324 (814,024)

• South, 3,793 (81,519)

• Rush Fire, 315,000
  acres
CalEMA 2012 At a Glance
                 *Challenges*


• New administration

• Ongoing budget concerns   Identity
• Pending reorganization    Crisis….?
Back to Basics

          • Increase efficiencies

          • Focus on Recovery

          • Organize appropriately
             o SEMS/ICS

          • Operational Readiness
Improved Customer Service

• Simplify grant
  guidance/processes




                       • Better communications
                         tools
                          o Web EOC
                          o Webinars
Strong Partnerships

• MOU’s with Private
  Partners

• Business/Utilities
  embedded in SOC

• Training
   o BUOC Exercise 6/14
• Bank of America         •   S.F. Helicopters LLC
• Wells Fargo             •   Target
• Lowe’s                  •   Wal-Mart Stores Inc
• Home Depot              •   Gap
• California Resiliency   •   Time Warner
  Alliance                •   Grainger
• California Utility      •   Direct Relief USA
  Emergency Assoc         •   California Grocers
• Sears & Kmart               Assoc

BUOC / CalEMA Business Partners
Build a Culture of Preparedness
CalEMA Southern Region
• REOC under roof & HVAC
  renovation
• New employees being hired
  and promoted
• Professional development
• Back to the basics
• Administrative reorganization
  between operations and
  administration & executive
  functions
Preparedness Myths:

• If something happens - all I
  have to do is call 911

• My insurance policy will take
  care of everything

• Good preparedness is too
  expensive and complicated
Preparedness Myths:

• Nothing like that could ever
  happen here

• All I need is a 72-hour kit with
  a flashlight, first aid kit, some
  food and water, and a radio
Why should I prepare my business?

• To protect my employees
• Minimize disruption
• Rapid recovery
• Reduce reliance on local,
  State and/or Federal
  resources
• Government relies on your
  business
The Importance of Networking
• CalEMA recognizes the need for communication,
  coordination and cooperation among all emergency
  management stakeholders in California. Recent disasters
  have underscored the critical need for the organized
  synchronized exchange of information and resources
  between public and private sector organizations in
  mitigating against, preparing for, responding to, and
  recovering from - disaster events. Information and resource
  sharing activities between the public and private sectors
  often take place in an ad hoc, isolated, and reactive fashion,
  resulting in less than optimal assistance to individuals,
  families, communities, and the economy.
Benefits of partnerships
•   Continuity of community
•   Enhanced situational awareness
•   Increased information flow
•   Improved private sector support
•   Development of close partnerships
•   Relationships before disasters
So, where do I begin?
• Planning
   – Gather information about hazards and
     assess risks within your business
   – Conduct a business impact analysis
     (BIA) (FEMA Ready.gov)
   – Examine ways to prevent hazards and
     reduce risks (if its predictable, it’s
     preventable)
Where to begin?
• Implementation
  Write a preparedness plan addressing:
   – Resource management
   – Emergency response
   – Crisis communications
   – Business continuity
   – Information technology
   – Employee assistance
   – Incident management
   – Training & Exercises
QUESTIONS?
Pat A. Dennen
Pat.Dennen@calema.ca.gov
     (562) 795-2900
PREPARING BUSINESS FOR RESPONSE

MATT ANKLEY
EMERGENCY PREPAREDNESS MANAGER
DISNEYLAND RESORT
Preparing Business for
     Response
            Matt Ankley
  Emergency Preparedness Program
             Manager,
        Disneyland Resort
Overview
• Why Plan?
• Business Resilience Basics
  – Response Standards
  – The Emergency Management Cycle
  – Keys to Success
Reasons Why to Plan
• “XX% of businesses that fail to
  plan/prepare cease to be viable after
  disasters”
• Strong organizational support can be an
  employee retention factor
• Strong organizational support can be a
  factor in awarding contracts for business
• Failure to plan can negatively impact your
  image
Reasons Why to Plan
• People assume things will return to normal
  soon




   It’s the right thing to do
Planning Excuses
• “The (insert responding agency) will take
  care of me”
• “I’ll figure it out on the fly”
• “We don’t have enough (insert resource
  here)”
• “It’s too complicated”
• “people at work don’t care…”
• “I don’t have help”
The Good News….
• Be prepared for people to resist you
• Help- its out there!
• Plagiarize!
• Your local Emergency Manager wants
  your help
• Marathon Runner vs. Sprinter
• Your employees and clients want you to
  succeed
Where to begin?
• Learn ICS, SEMS, and NIMS
  – Incident Command System
  – Standardized Emergency Management
    System
  – National Incident Management System


• Understand what are your Goals?
  – Life Safety
  – Protect the business / property / financial
    interests
Mitigation
                                            The Emergency
                          Preparedness
 Recovery




               Response
                                         Management Life Cycle
• Mitigation- to reduce, lessen, or decrease
• Preparedness- the state of having been
  made ready for action
• Response- provision of assistance or
  intervention during or immediately after a
  disaster
• Recovery- get back to the original state
Mitigation

    Preparedness

        •Planning / Plan Writing
        •Training
        •Drills and Exercises
        •Evaluation

              Response

                       Recovery
Mitigation

                Where to begin?
 • Hazard Assessments
     – Look beyond your physical layout
     – Rank frequency vs. severity
     – Consider
        • Man Made Hazards- hazardous materials,
          transportation corridors, airports, possible terrorism
          targets, utility supply routes, etc.
        • Natural Hazards- storms, flooding, extreme heat,
          earthquakes, etc.
     – Use this matrix to develop your priorities
You are Here
Other Examples….
Mitigation


     Natural Hazard Matrix
        Hazard       Severity   Frequency   Weighting   Priority
     Earthquake         5           4           9          2
     Severe             3           3           6          4
     Storms
     (wind/rain)
     Tornado            3           1           4          5
     Man-Made Hazard Matrix
        Hazard       Severity   Frequency   Weighting   Priority
     Railway Issue      2          2           4           6
     (HAZMAT)
     Building Fire      5          4           9           1
     Active             5          2           7           3
     Shooter
85
Mitigation

              Where to begin?
 • Once you understand your hazards, try to
   mitigate their impacts on your operation
     – Seismic equipment, better drainage, improved
       fire sprinkler systems, building security
       systems, etc.
     – Utility / IT redundancies**
     – Back up equipment
 • Rarely can you mitigate away the hazards
Preparedness




  • Strong business resilience efforts benefit
    your organization by:
     – Ultimately saving lives and reduce property
       damage
     – Streamline your response phase and make it
       less chaotic
     – Improve your chances of a successful
       recovery and return to business
Preparedness




  • Preparedness efforts take the most time
    as they are divided into the following
    areas:

     – Planning and plan writing
     – Training / equipping
     – Drills and exercises
     – Evaluation
Preparedness

                Plan Writing
  • Plans are a written reference on how you
    will respond, under certain circumstances
     – Overarching Emergency Management Plan
     – Supporting “incident specific” annexes
     – Goal specific
  • Solicit help from your departments to
    create buy in and ownership
  • Avoid specific names / contact numbers
    Use positions and titles instead
Preparedness

                   Training
  • Classroom / Computer Based Training
  • Instill the knowledge first, and ensure
    competency in the knowledge base
  • Seek out gaps, and fill those gaps

  • Make sure your training addresses the
    scope of limitations of your response
Preparedness

               Drills and Exercises
  • “the plan looked good on paper!?!?!”
     – Discussions
     – Table tops (directed or pressured)
     – Drills
     – Exercises

  • Create an environment of trust
     – Learning is key
     – No fault situations
     – “test the plans and the procedures, not the
       people”
Preparedness

                   Evaluation
  • Evaluate everything!
     – Formal vs. informal evaluation
  • Honesty in evaluation
  • Lessons learned and improvements
    should be incorporated into the written
    plan revision
  • When able, seek external evaluation for an
    objective, impartial vantage point
Response
  Response


                  Response
 • Something bad has happened- time to
   enact your plan
    – Don’t expect a textbook response
 • Attempt to get ahead of the incident
 • You set the pace of the response
 • Remember- objectives based response
Recovery
           Recovery Phase or
           Business Continuity
 • Also requires time and effort up front
 • Think “normal business operations triage”
 • Your organization may be ready to
   function, but the community may still be
   having difficulty
Keys to Business Resiliency
           Success
• Senior Executive support through to the
  front line employee
• Build a culture
• Financial- what do you want to do/be after
  the disaster?
• Learn to communicate on different levels


 UNDER
 CONSTRUCTION…….         !
Resources
• American Red Cross -redcross.org
• Ready OC -readyoc.org
• Ready.gov -ready.gov/business
• FEMA Emergency Management Institute
  – training.fema.gov
• California Emergency Management
  Agency (Cal EMA) -calema.ca.gov
• Business and Industry Council on
  Emergency Planning and Preparedness –
  BICEPP.org
Matt Ankley
Matthew.e.ankley@disney.com
       (714) 781-7883
INCREASING BUSINESS RESILIENCE BY
MITIGATION AND PLANNING

ELLEN LOPEZ
EMERGENCY MANAGEMENT DIRECTOR
ANAHEIM FIRE & RESCUE
Resiliency & National Preparedness

   Annual Employee Pledge Drive
   Business & Resident Pledge Drive
   School - Flat Stanley Gets Prepared
   School Poster Contest
   HS PSA Preparedness
   ReadySunday
   Senior Safety Through Emergency Preparedness
   CERT – Community Class
   CERT - Workplace
City of Anaheim
   Population 348,467                Resorts and Attractions
       10th Largest in CA              Disneyland® Resort
       Largest in the O.C.               Capacity 70,000+

   20 million visitors annually        Angel Stadium
   51 square miles                       Capacity 45,050

                                        Honda Center
                                          Capacity 19,200 max.

                                        Convention Center
                                          Capacity 75,000 max.

                                          Business commuters
                                              150,000
Emergency Responders

   Fire Department             Police Department
     230 sworn Personnel         384 sworn Officers
     60 support Personnel        188 support Personnel

   Approximately 80            Between 100 – 200 on
    Responders on Duty           duty at any given time
                                Min. 36 patrol Officers
Emergency Operations Center
   Anaheim has a dedicated emergency operations
    center which is ready 24/7

   WebEOC® software in managing events and
    disasters

   NIMS, SEMS and an ICS command structure

   Common operational picture provided by EVOC
    software which was developed for Anaheim
Whole Community Approach
Faith Based Organizations   Public and Private Schools




Senior Living Facilities    Access & Functional Needs
Preparedness Plans
   Emergency Operations Plan
   Hazard Mitigation Plan
   Continuity of Operations Plan
   Access and Functional Needs Annex
   Pandemic Annex
   Special Events Annex
   Emergency Information Packet
Anaheim: Resiliency

   Anaheim’s Continuity of         Annual Employee Pledge
    Operations (COOP) plan.          Drive

   COOP is designed to help        Anaheim Emergency
    the City of Anaheim              Operations Center (EOC)
    effectively resume its           recently tested emergency
    essential functions within       generator power for 72
    12 hours of an emergency,        hours.
    with or without advance
    warning, and to sustain
    continuous operations for       EOC has emergency food
    the entire cycle of the          & water for personnel for
    incident up to 30 days.          72 hours.
Potential Disasters
Anaheim Hazards: EARTHQUAKE
                                 Major Faults:
                                  Whittler

                                  San Joaquin Hills

                                  Peralta Hills



   The City of Anaheim is       Recent earthquakes:
    located in an area with       4.1 Yorba Linda 8/29
    high potential for seismic
                                  2.5 Yorba Linda 8/30
    activity.
                                    The Big One?
Anaheim Hazards: GEOLOGICAL
                 Landslides occur due to
                  various factors,
                  including steep slope
                  conditions, erosion &
                  rainfall
Anaheim Hazards: EPIDEMIC / PANDEMIC


                                       2009 Influenza A
                                        H1N1 Pandemic




2011 Sunkist Church POD Site   Free Community Drive-Through Vaccinations
8 Point of Dispensing (POD) Sites
                                                            Sunkist Church
                                     LDS Anaheim


  Peter Marshall School




                                                                                          Cornerstone Church

Baden Powell School

                                                                             Ana. First Christian
                                               Temple Beth Emet
                  Magnolia Baptist
2012 Exercise Point of Dispensing (POD)


                                                  Friday, October 19
                                                  11am to 2pm
                                                  Anaheim First Christian
                                                   Church
                                                  520 West South Street
                                                   92805
2012 Anaheim First Christian Church POD Site      Free Flu Vaccinations
Anaheim Hazards: WILDLAND FIRES

               2008 Freeway Complex Fire
                   3 Counties – 6 Cities
                215 Structures Destroyed
                161 Structures Damaged
                 Local Assistance Center
Anaheim Hazards: SPECIAL EVENTS

                2010 All Star Games
                2007 Stanley Cup
                2003 World Gymnastics
                2002 World Championships
Why Prepare Your Business?

Financial Investment        Community Economics

   Roughly 40-60% of          Prepared employees
    businesses never re-        enable businesses who
    open after disaster         rely on employees to
                                resume operations faster
   90% of companies fail      Workplace preparedness
    within a year unless        demonstrates loyalty and
    they can resume             caring to employees and
    operations within 5         customers
    days
Actions to Take Now to Be More
Resilient
   Participate in the ARC Disaster Academy on October
    10
   Complete Community Emergency Response Team (CERT)
    Training
   Participate in PS-Prep (Private Sector Preparedness)
    through www.fema.gov
   Use tools available at www.ready.gov to create a
    business plan for disasters and emergencies.
   California Great Shake October18: 10:18 AM
   POD October19: 11:00 AM to 1:00 PM
Ready OC
   Online preparedness
    resources
    www.readyoc.org
   County site with
    current information
    tied in with Facebook
    and Twitter
   One-stop-shop for
    information
Notification Systems

Anaheim Alert

   Register your email or
    cell phone for text
    messages
   Receive 3 levels of
    notification from
    routine to emergency
   www.anaheimalert.net
Notification Systems

Alert OC

   Register your email, cell
    phone and landline
    phone
   Receive notifications
    from the City or County
    regarding large-scale
    disasters or evacuations
   www.alertoc.org
Personal Preparedness
   Be Prepared at Home
     Establish escape routes
     Account for Children, Seniors, People with Disabilities,
      Pets and anyone else
     Ensure each family member has a copy of emergency
      contact information and knows the plan
   Pack a household “Go Bag”
   Practice home evacuation drills
Your Role Before a Disaster

   Prepare for Disasters by:
     Identifying potential hazards at home and in the workplace
     Reducing hazards to the degree possible before a disaster
      strikes
     Assembling a grab and go bag and survival kit suitable for
      home, work, car, and child’s school
   Prepare your Workplace by:
     Developing a Continuity of Operations Plan to be back in
      business following a disaster or emergency
     Consider a Workplace CERT training class for your staff
14 CERT Neighborhood Teams Rally Points
Anaheim Community Emergency Response Team Training Class


        To register, visit
         www.anaheim.net
                    e-mail

         cert@anaheim.net
                    or call

           (714) 765-6955


 Registration fee of $25 is due at first class.
Workplaces who’ve completed CERT
Hilton Anaheim Hotel   Fisker Automotive




Sheraton Park Hotel
                        Magnolia Baptist Church
Next Steps
   Register for ARC Disaster Academy October 10

   Register your business for the Great California
    ShakeOut Exercise October 18 at 10:18 AM at
    www.shakeout.org

   Business Preparedness Coalition

Ellen Lopez elopez@anaheim.net
714 765-6951
Thank You
   Questions?
Anaheim Business Resilience Workshop Promotes Emergency Preparedness

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Anaheim Business Resilience Workshop Promotes Emergency Preparedness

  • 1.
  • 2. CITY OF ANAHEIM PRESENTS BUSINESS RESILIENCY WORKSHOP AN INTRODUCTION TO BUSINESS EMERGENCY PREPAREDNESS THURSDAY, OCTOBER 4, 2012 ANAHEIM CONVENTION CENTER
  • 3. WELCOME AND THANK YOU FOR ATTENDING TOM TAIT MAYOR, CITY OF ANAHEIM
  • 4. BOATLIFT An Untold Tale of 9/11 Resilience
  • 5. WELCOME AND THANK YOU FOR ATTENDING TOM TAIT MAYOR, CITY OF ANAHEIM
  • 6.
  • 7. BUSINESS RESILIENCE AND COMMUNITY RESILIENCE ROBIN K. WHITE, Ph.D. SENIOR MEDIATOR & PROGRAM DIRECTOR MERIDIAN INSTITUTE
  • 9. Community and Regional Resilience Institute (CARRI) • Established to – understand resilience – determine what would help communities be more resilient – develop system to measure and reward resilience • Combination of practical community experience, research, and policy relevance • 3 years intensely examining resilience Why Community Resilience is Good Business 9
  • 10. Community Resilience: a community’s ability to bounce back from social and economic loss of disaster “Recovery occurs network by network, district by Disruption district, not just building Acute by building; it is about reconstructing myriad social relationships embedded in schools, workplaces, childcare arrangements, shops, places of worship, and places of play and recreation.” 10 Why Community Resilience is Good Business 10 — Vale and Campanella The Resilient City (2005)
  • 11. Communities who systematically and continuously improve their resilience: High Acute Disturbance • Improve quality of daily function and ? operation Community functional capacity Social and Resilience • Provide a more robust environment economic cost Includes loss avoidance ? for economic growth and Chronic Disturbance development • Are better able to mitigate threats and reduce vulnerabilities Low Response Recovery Time • Recover normal operations more quickly following a disaster • More effectively understand and manage risks posed by acute and chronic disturbances Why Community Resilience is Good Business 11
  • 12. What will Improved Resilience Do for a Community? • Transform daily community function to: – Be competitive – nationally and globally – Be action-oriented not reactionary – Create a local culture of resilience • In a crisis: – Minimize disruption – Help ensure rapid and opportunistic recovery, with little loss of economic or social value – Reduce reliance on limited federal resources – Enhance the investments of private business and non-government resources • Add value by: – Increasing the confidence of business and industry to locate in the community – Reducing the community’s risk profile, demonstrating better risk management to insurers – Increasing lender confidence, encouraging a more robust local economic environment – Improving the economic stability, vitality, and growth of the community Why Community Resilience is Good Business 12
  • 13. What Helps Communities Improve Their Resilience? • An understanding of what community resilience means • A way to measure where the community stands on a scale of resilience • Tools and processes that help the community reach a more resilient state; and • Tangible rewards for their efforts The CRS helps communities systematically and continuously make resilience improvements that can enhance daily function and make recovery more rapid and more certain Why Community Resilience is Good Business 13
  • 14. What is the Community Resilience System (CRS)? • A knowledge base of – What community resilience is – What makes communities more resilient – Tools to help communities assess their resilience – Resources to help communities take action to become more resilient • A process for helping communities use the knowledge base to become more resilient • A web-based set of tools and resources to make the process and knowledge base available to a wide array of communities – Flexible and Simple, easy to move around – Web accessible (not downloaded) – Guided and Direct Navigation • A SIMPLE way to find information • Help, email, collaboration area, and support features available on every page Why Community Resilience is Good Business 14
  • 15. The CRS… • Takes a Whole Community approach in establishing a “Resilience Leadership Team” Community Resilience System • Contains a powerful assessment module that Successful Planning Practices Checklists Templates – assesses risks, – catalogues capacity, Processes Intellectual – discovers vulnerability, Rewards and Framework Procedures – identifies recovery resources and – suggests actions Guidance Data Sets Software and Documents Tools • Assists the community in creating a Databases recovery vision and resilience goals • Uses assessment results and suggested actions to create an action plan • Helps the community leaders communicate with the full fabric of the community Why Community Resilience is Good Business 15
  • 16. CRS Interactive Guidance What you have submitted in the CRS Resources to help you in the CRS Guidance Panel CRS Why Community Resilience is Good Business 16
  • 17. Examples of Internal Resources • Research360 – web- based GIS solution • Aidmatrix • 72hours.org • Personal Recovery Concepts Why Community Resilience is Good Business 17
  • 18. Examples of External Resources Why Community Resilience is Good Business 18
  • 19. Anaheim is one of 8 Communities Participating in CRS Pilots • CRS Pilot in 8 Leading Communities – Annapolis/Anne Arundel County, MD – Anaheim, CA – Charleston/Tri-County Area, SC – Gadsden, AL – Greenwich, CT – Mississippi Gulf Coast – Mt. Juliet, TN Credit: Ray_from_LA – St Louis, MO • Community opportunity for early action • Carried out in conjunction with Mayor Tait’s Office, Hi Neighbor! Campaign Why Community Resilience is Good Business 19
  • 20. Why should Business Care about Community Resilience? Who controls how your business will fare if…. • …a major supplier goes out of business? • …you have to activate your BCP? Have you discussed its bases with those outside your company you rely on? • …the retail district on State College was disrupted; how would your business be affected? • …the local tourist industry were affected as a result of a labor strike? How would your business be affected? Unless both sides work together, • …a terrorist incident with a dirty bomb nobody’s moving forward! affects local tourism? • …the supply chain for your local grocery stores or your company’s goods and services was shut down? How would your Why Community Resilience is Good Business 20 business or neighborhood compensate?
  • 21. Issues for Recovery • Post-disaster, small businesses face limited: – Timely access to capital – Constrained workforce options – Poor access to Technical assistance resources – Inadequate Insurance options – Diminished or displaced Customer base • Assumption that there are significant federal resources to help with business recovery • Greater burden on local level for disasters with non- Presidential disaster declarations Why Community Resilience is Good Business 21
  • 22. Business Resilience • Communities that prepare to Actions taken by recover as deliberately as they Community to Actions taken prepare to respond, recover strengthen by Local much more rapidly and general economic Businesses effectively recovery • Business preparedness alone does not guarantee successful recovery following a disaster • Where the business sector is involved and engaged with government in preparedness, mitigation, risk management, and recovery planning before a disaster, recovery is more effective Like the pushme-pullyou, BOTH are necessary for business recovery and resilience Why Community Resilience is Good Business 22
  • 23. Resilient Business Practices • Recognizes the inherent connection between the success of their business and the resilience of the larger community • Plans ahead and take advantage of the resources to help with business continuity and recovery • Understands and manages its business dependencies and interdependencies (e.g., you can’t re-open if your suppliers are wiped out or your employees can’t return due to lack of housing or childcare) • Works with community partners to identify post- disaster sources of capital before the crisis • Has a CRISIS communication plan for employees AND customers • Plans appropriate balance of insurance, financing, and government aid to support business recovery and resumption and understands option before crisis • Understands and manages risks Why Community Resilience is Good Business 23
  • 24. Think Ahead about the TOTAL Community Direct Costs •Repair/replace Damaged Public Cost of Loss to your Infrastructure •Repair/replace Damaged Public and Business AND your Private Buildings •Loss of Direct Business and Economic Community Activity •Health and Medical costs •Emergency Management services Business Direct Costs •Building/Equipment Replacement or Repair •Medical Expenses •Lost Wages •Higher Insurance Premiums Business Indirect Costs •Lost Production (worker distraction) Community Indirect Costs •Data and Information Back up •Paperwork and Administrative Time and Retrieval •Lost Economic Production •Training (replacement workers) •Lost Economic Productivity (worker distraction) •Loss of skill/efficiency (slowed •Replacement Worker Costs production) •Training Costs •Paperwork •Loss of Skill/Efficiency of Work Force •Administrative Time •Loss of Community Morale (Psycho-social) Impacts •Loss of Morale •Legal issues and costs •Legal Issues •Lost Opportunity Costs •Product Replacement
  • 25. THREE ASPECTS TO A SUCCESSFUL DISASTER RECOVERY . . . Level of activity Months after Earthquake/Disaster Key players 0-1 6-18 18-24 • National Guard High • First Responders Saving lives • Red Cross • State of California • FEMA Low • Volunteers • Insurance companies High Restoring homes and • FEMA/SBA (loans) Recovery infrastructure • Congress • Construction firms • Developers Low • Local Business • Economic development High Business recovery and organizations Economic resilience • Commercial banks Why Community Resilience is Good Business • Corporate headquarters Low 25 • FEMA/SBA (loans) Cedar Rapids Post Disaster Recovery Planning 25
  • 26. ECONOMIC RESILIENCE IS ESSENTIAL FOR BUSINESS RECOVERY Relative level of focus and investment Critical activities • Evacuating vulnerable populations Saving lives • Providing urgent medical care • Providing food, short-term housing • Paying insurance claims • Providing low-interest mortgages Restoring homes and • Repairing and rebuilding homes Recovery infrastructure • Repairing critical infrastructure • Flood control • Business Redevelopment and job creation • Providing low-interest loans and Business recovery and bridge funding for small businesses Economic resilience • Executing a strong retention program • Creating incentives for businesses to stay High • Marketing Anaheim as an attractive Low place in which to invest and do Why Community Resilience is Good Business business 26 • Attracting new companies to replace those that will leave * Cedar Rapids Post- Disaster Recovery 26
  • 27. Community Business Recovery and Economic Resilience • Anaheim has a local plan providing “direction” for Federal, State, Private, & NGO resources and assistance…. Does your business have a plan? • Determined, focused leadership and teamwork to create a “new normal” from the chaos • Anaheim’s plan is activated the minute it starts to rebuild the “economic engine” up front • Housing, schools, infrastructure are vital support systems for economic redevelopment • You can’t fix it all, everywhere at once – We have to prioritize Why Community Resilience is Good Business 27
  • 28. Factors Affecting Business Resiliency • Resources and Technical Assistance for Business • Employment assistance, job training • Business resumption and retention • Small business assistance • Changes in market and workforce composition • Temporary business space • Temporary onsite Workforce housing • Enhancements for Economic Resilience • Business attraction/incentives to replace failed businesses • Economic diversification • Identification of most vulnerable industries and priority industries/employers for recovery • Tourism renewal • Marketing/Branding/Messaging Why Community Resilience is Good Business 28
  • 29. Actions to Support Business Recovery • Engage the Business Community • Build Capacity for Economic Recovery • Understand and Identify Financing • Plan for Workforce Needs • Plan for Rebuilding Why Community Resilience is Good Business 29 * per International Economic Development Council (IEDC)
  • 30. Business Community Engagement Issue: Need to engage the business community in emergency management issues and disaster preparedness activities 1. Build your economic recovery team (Recovery Support Functions per the National Recovery Framework) 2. Educate local businesses on disaster resilience 3. Identify issues for post-disaster business re-entry and develop tiered system for business re-entry 4. Identify contracting and procurement opportunities for economic recovery services for local businesses Why Community Resilience is Good Business 30
  • 31. Capacity Building in Economic Recovery Issue: Need to build capacity across the economic development support system 1. Collaborate with Chamber/EDO for strategy and location of local assistance/business recovery center 2. Develop a Communication Strategy – backup database of files, emails, cells, communication plan for employees and customers 3. Involve Business Community in Emergency Recovery Operations 4. Develop means of monitoring and understanding post- disaster impacts 5. Develop Economic Recovery Plan Why Community Resilience is Good Business 31
  • 32. Financing Issue: Need to identify and organize financial resources to assist in both short and long-term economic recovery 1. Organize capital available for business – Identify all the resources that can be brought to the table 2. Identify local resources for technical assistance to businesses 3. Identify other sources of economic recovery resources and funds for operational financing 4. Consider development of reserve fund or insurance 5. Develop strategy for economic recovery incentives Why Community Resilience is Good Business 32
  • 33. Workforce Planning Issue: Need to deal with major issues around the availability and retention of local workforce for business 1. Involve partners and other businesses in solution for workforce housing AND family care 2. Work with local agencies to develop disaster contingency plans with business needs in mind 3. Develop transportation strategy for workforce 4. Develop strategy for transitional/temporary worker utilization in immediate aftermath Why Community Resilience is Good Business 33
  • 34. Redevelopment Issue: Need to redevelop business in a way that is more resilient while considering business needs and interests 1. Consider Land use and rebuilding in sensitive areas 2. Examine building codes, building materials for more resilient rebuilding 3. Identify and plan for availability of sources of capital for redevelopment 4. Identify opportunistic improvements that can be made post-disaster Why Community Resilience is Good Business 34
  • 35. Why Should Business Care about Resilience: Listen to Hancock Bank » Gulf Coast Resilience: An American Tale (Video) The Road To Resilience Why Community Resilience is Good Business 35
  • 36.
  • 37. STATE PERSPECTIVES ON BUSINESS RESILIENCE PAT A. DENNEN SOUTHERN REGION ADMINISTRATOR Cal EMA
  • 38. Cal EMA: A Look Ahead Pat Dennen, Southern Region Administrator Mark S. Ghilarducci Secretary, Cal EMA
  • 39. 2012 At a Glance Imperial County Floods and Japan Marine Debris Earthquakes Multiple Wildland Fires Public Outreach Training and Exercises
  • 40. Worst Fire Season – Ever? • Year to date in California: 6,612 fires – 895,543 acres burned • Nationally, 48,724 fires, 8,794,482 acres burned • Ten year average Nationally, 6,656,157 - (2012) 8,794,482 (+ 2,138,325)
  • 41. Worst Fire Season – Ever? • North, 3,324 (814,024) • South, 3,793 (81,519) • Rush Fire, 315,000 acres
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  • 44. CalEMA 2012 At a Glance *Challenges* • New administration • Ongoing budget concerns Identity • Pending reorganization Crisis….?
  • 45. Back to Basics • Increase efficiencies • Focus on Recovery • Organize appropriately o SEMS/ICS • Operational Readiness
  • 46. Improved Customer Service • Simplify grant guidance/processes • Better communications tools o Web EOC o Webinars
  • 47. Strong Partnerships • MOU’s with Private Partners • Business/Utilities embedded in SOC • Training o BUOC Exercise 6/14
  • 48. • Bank of America • S.F. Helicopters LLC • Wells Fargo • Target • Lowe’s • Wal-Mart Stores Inc • Home Depot • Gap • California Resiliency • Time Warner Alliance • Grainger • California Utility • Direct Relief USA Emergency Assoc • California Grocers • Sears & Kmart Assoc BUOC / CalEMA Business Partners
  • 49. Build a Culture of Preparedness
  • 50. CalEMA Southern Region • REOC under roof & HVAC renovation • New employees being hired and promoted • Professional development • Back to the basics • Administrative reorganization between operations and administration & executive functions
  • 51. Preparedness Myths: • If something happens - all I have to do is call 911 • My insurance policy will take care of everything • Good preparedness is too expensive and complicated
  • 52. Preparedness Myths: • Nothing like that could ever happen here • All I need is a 72-hour kit with a flashlight, first aid kit, some food and water, and a radio
  • 53. Why should I prepare my business? • To protect my employees • Minimize disruption • Rapid recovery • Reduce reliance on local, State and/or Federal resources • Government relies on your business
  • 54. The Importance of Networking • CalEMA recognizes the need for communication, coordination and cooperation among all emergency management stakeholders in California. Recent disasters have underscored the critical need for the organized synchronized exchange of information and resources between public and private sector organizations in mitigating against, preparing for, responding to, and recovering from - disaster events. Information and resource sharing activities between the public and private sectors often take place in an ad hoc, isolated, and reactive fashion, resulting in less than optimal assistance to individuals, families, communities, and the economy.
  • 55. Benefits of partnerships • Continuity of community • Enhanced situational awareness • Increased information flow • Improved private sector support • Development of close partnerships • Relationships before disasters
  • 56. So, where do I begin? • Planning – Gather information about hazards and assess risks within your business – Conduct a business impact analysis (BIA) (FEMA Ready.gov) – Examine ways to prevent hazards and reduce risks (if its predictable, it’s preventable)
  • 57. Where to begin? • Implementation Write a preparedness plan addressing: – Resource management – Emergency response – Crisis communications – Business continuity – Information technology – Employee assistance – Incident management – Training & Exercises
  • 60.
  • 61. PREPARING BUSINESS FOR RESPONSE MATT ANKLEY EMERGENCY PREPAREDNESS MANAGER DISNEYLAND RESORT
  • 62. Preparing Business for Response Matt Ankley Emergency Preparedness Program Manager, Disneyland Resort
  • 63. Overview • Why Plan? • Business Resilience Basics – Response Standards – The Emergency Management Cycle – Keys to Success
  • 64. Reasons Why to Plan • “XX% of businesses that fail to plan/prepare cease to be viable after disasters” • Strong organizational support can be an employee retention factor • Strong organizational support can be a factor in awarding contracts for business • Failure to plan can negatively impact your image
  • 65. Reasons Why to Plan • People assume things will return to normal soon It’s the right thing to do
  • 66. Planning Excuses • “The (insert responding agency) will take care of me” • “I’ll figure it out on the fly” • “We don’t have enough (insert resource here)” • “It’s too complicated” • “people at work don’t care…” • “I don’t have help”
  • 67. The Good News…. • Be prepared for people to resist you • Help- its out there! • Plagiarize! • Your local Emergency Manager wants your help • Marathon Runner vs. Sprinter • Your employees and clients want you to succeed
  • 68. Where to begin? • Learn ICS, SEMS, and NIMS – Incident Command System – Standardized Emergency Management System – National Incident Management System • Understand what are your Goals? – Life Safety – Protect the business / property / financial interests
  • 69. Mitigation The Emergency Preparedness Recovery Response Management Life Cycle • Mitigation- to reduce, lessen, or decrease • Preparedness- the state of having been made ready for action • Response- provision of assistance or intervention during or immediately after a disaster • Recovery- get back to the original state
  • 70. Mitigation Preparedness •Planning / Plan Writing •Training •Drills and Exercises •Evaluation Response Recovery
  • 71. Mitigation Where to begin? • Hazard Assessments – Look beyond your physical layout – Rank frequency vs. severity – Consider • Man Made Hazards- hazardous materials, transportation corridors, airports, possible terrorism targets, utility supply routes, etc. • Natural Hazards- storms, flooding, extreme heat, earthquakes, etc. – Use this matrix to develop your priorities
  • 73.
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  • 84.
  • 85. Mitigation Natural Hazard Matrix Hazard Severity Frequency Weighting Priority Earthquake 5 4 9 2 Severe 3 3 6 4 Storms (wind/rain) Tornado 3 1 4 5 Man-Made Hazard Matrix Hazard Severity Frequency Weighting Priority Railway Issue 2 2 4 6 (HAZMAT) Building Fire 5 4 9 1 Active 5 2 7 3 Shooter 85
  • 86. Mitigation Where to begin? • Once you understand your hazards, try to mitigate their impacts on your operation – Seismic equipment, better drainage, improved fire sprinkler systems, building security systems, etc. – Utility / IT redundancies** – Back up equipment • Rarely can you mitigate away the hazards
  • 87. Preparedness • Strong business resilience efforts benefit your organization by: – Ultimately saving lives and reduce property damage – Streamline your response phase and make it less chaotic – Improve your chances of a successful recovery and return to business
  • 88. Preparedness • Preparedness efforts take the most time as they are divided into the following areas: – Planning and plan writing – Training / equipping – Drills and exercises – Evaluation
  • 89. Preparedness Plan Writing • Plans are a written reference on how you will respond, under certain circumstances – Overarching Emergency Management Plan – Supporting “incident specific” annexes – Goal specific • Solicit help from your departments to create buy in and ownership • Avoid specific names / contact numbers Use positions and titles instead
  • 90. Preparedness Training • Classroom / Computer Based Training • Instill the knowledge first, and ensure competency in the knowledge base • Seek out gaps, and fill those gaps • Make sure your training addresses the scope of limitations of your response
  • 91. Preparedness Drills and Exercises • “the plan looked good on paper!?!?!” – Discussions – Table tops (directed or pressured) – Drills – Exercises • Create an environment of trust – Learning is key – No fault situations – “test the plans and the procedures, not the people”
  • 92.
  • 93. Preparedness Evaluation • Evaluate everything! – Formal vs. informal evaluation • Honesty in evaluation • Lessons learned and improvements should be incorporated into the written plan revision • When able, seek external evaluation for an objective, impartial vantage point
  • 94. Response Response Response • Something bad has happened- time to enact your plan – Don’t expect a textbook response • Attempt to get ahead of the incident • You set the pace of the response • Remember- objectives based response
  • 95. Recovery Recovery Phase or Business Continuity • Also requires time and effort up front • Think “normal business operations triage” • Your organization may be ready to function, but the community may still be having difficulty
  • 96. Keys to Business Resiliency Success • Senior Executive support through to the front line employee • Build a culture • Financial- what do you want to do/be after the disaster? • Learn to communicate on different levels UNDER CONSTRUCTION……. !
  • 97. Resources • American Red Cross -redcross.org • Ready OC -readyoc.org • Ready.gov -ready.gov/business • FEMA Emergency Management Institute – training.fema.gov • California Emergency Management Agency (Cal EMA) -calema.ca.gov • Business and Industry Council on Emergency Planning and Preparedness – BICEPP.org
  • 99.
  • 100. INCREASING BUSINESS RESILIENCE BY MITIGATION AND PLANNING ELLEN LOPEZ EMERGENCY MANAGEMENT DIRECTOR ANAHEIM FIRE & RESCUE
  • 101. Resiliency & National Preparedness  Annual Employee Pledge Drive  Business & Resident Pledge Drive  School - Flat Stanley Gets Prepared  School Poster Contest  HS PSA Preparedness  ReadySunday  Senior Safety Through Emergency Preparedness  CERT – Community Class  CERT - Workplace
  • 102. City of Anaheim  Population 348,467  Resorts and Attractions  10th Largest in CA  Disneyland® Resort  Largest in the O.C.  Capacity 70,000+  20 million visitors annually  Angel Stadium  51 square miles  Capacity 45,050  Honda Center  Capacity 19,200 max.  Convention Center  Capacity 75,000 max.  Business commuters  150,000
  • 103. Emergency Responders  Fire Department  Police Department  230 sworn Personnel  384 sworn Officers  60 support Personnel  188 support Personnel  Approximately 80  Between 100 – 200 on Responders on Duty duty at any given time  Min. 36 patrol Officers
  • 104. Emergency Operations Center  Anaheim has a dedicated emergency operations center which is ready 24/7  WebEOC® software in managing events and disasters  NIMS, SEMS and an ICS command structure  Common operational picture provided by EVOC software which was developed for Anaheim
  • 105. Whole Community Approach Faith Based Organizations Public and Private Schools Senior Living Facilities Access & Functional Needs
  • 106. Preparedness Plans  Emergency Operations Plan  Hazard Mitigation Plan  Continuity of Operations Plan  Access and Functional Needs Annex  Pandemic Annex  Special Events Annex  Emergency Information Packet
  • 107. Anaheim: Resiliency  Anaheim’s Continuity of  Annual Employee Pledge Operations (COOP) plan. Drive  COOP is designed to help  Anaheim Emergency the City of Anaheim Operations Center (EOC) effectively resume its recently tested emergency essential functions within generator power for 72 12 hours of an emergency, hours. with or without advance warning, and to sustain continuous operations for  EOC has emergency food the entire cycle of the & water for personnel for incident up to 30 days. 72 hours.
  • 109. Anaheim Hazards: EARTHQUAKE Major Faults:  Whittler  San Joaquin Hills  Peralta Hills  The City of Anaheim is Recent earthquakes: located in an area with  4.1 Yorba Linda 8/29 high potential for seismic  2.5 Yorba Linda 8/30 activity.  The Big One?
  • 110. Anaheim Hazards: GEOLOGICAL  Landslides occur due to various factors, including steep slope conditions, erosion & rainfall
  • 111. Anaheim Hazards: EPIDEMIC / PANDEMIC  2009 Influenza A H1N1 Pandemic 2011 Sunkist Church POD Site Free Community Drive-Through Vaccinations
  • 112. 8 Point of Dispensing (POD) Sites Sunkist Church LDS Anaheim Peter Marshall School Cornerstone Church Baden Powell School Ana. First Christian Temple Beth Emet Magnolia Baptist
  • 113. 2012 Exercise Point of Dispensing (POD)  Friday, October 19  11am to 2pm  Anaheim First Christian Church  520 West South Street 92805 2012 Anaheim First Christian Church POD Site  Free Flu Vaccinations
  • 114. Anaheim Hazards: WILDLAND FIRES 2008 Freeway Complex Fire 3 Counties – 6 Cities 215 Structures Destroyed 161 Structures Damaged Local Assistance Center
  • 115. Anaheim Hazards: SPECIAL EVENTS  2010 All Star Games  2007 Stanley Cup  2003 World Gymnastics  2002 World Championships
  • 116. Why Prepare Your Business? Financial Investment Community Economics  Roughly 40-60% of  Prepared employees businesses never re- enable businesses who open after disaster rely on employees to resume operations faster  90% of companies fail  Workplace preparedness within a year unless demonstrates loyalty and they can resume caring to employees and operations within 5 customers days
  • 117. Actions to Take Now to Be More Resilient  Participate in the ARC Disaster Academy on October 10  Complete Community Emergency Response Team (CERT) Training  Participate in PS-Prep (Private Sector Preparedness) through www.fema.gov  Use tools available at www.ready.gov to create a business plan for disasters and emergencies.  California Great Shake October18: 10:18 AM  POD October19: 11:00 AM to 1:00 PM
  • 118. Ready OC  Online preparedness resources www.readyoc.org  County site with current information tied in with Facebook and Twitter  One-stop-shop for information
  • 119. Notification Systems Anaheim Alert  Register your email or cell phone for text messages  Receive 3 levels of notification from routine to emergency  www.anaheimalert.net
  • 120. Notification Systems Alert OC  Register your email, cell phone and landline phone  Receive notifications from the City or County regarding large-scale disasters or evacuations  www.alertoc.org
  • 121. Personal Preparedness  Be Prepared at Home  Establish escape routes  Account for Children, Seniors, People with Disabilities, Pets and anyone else  Ensure each family member has a copy of emergency contact information and knows the plan  Pack a household “Go Bag”  Practice home evacuation drills
  • 122. Your Role Before a Disaster  Prepare for Disasters by:  Identifying potential hazards at home and in the workplace  Reducing hazards to the degree possible before a disaster strikes  Assembling a grab and go bag and survival kit suitable for home, work, car, and child’s school  Prepare your Workplace by:  Developing a Continuity of Operations Plan to be back in business following a disaster or emergency  Consider a Workplace CERT training class for your staff
  • 123. 14 CERT Neighborhood Teams Rally Points
  • 124. Anaheim Community Emergency Response Team Training Class To register, visit www.anaheim.net e-mail cert@anaheim.net or call (714) 765-6955 Registration fee of $25 is due at first class.
  • 125. Workplaces who’ve completed CERT Hilton Anaheim Hotel Fisker Automotive Sheraton Park Hotel Magnolia Baptist Church
  • 126. Next Steps  Register for ARC Disaster Academy October 10  Register your business for the Great California ShakeOut Exercise October 18 at 10:18 AM at www.shakeout.org  Business Preparedness Coalition Ellen Lopez elopez@anaheim.net 714 765-6951
  • 127. Thank You  Questions?