This is a quick start guide to Coyo, the enterprise social network by mindsmash.

1. © mindsmash GmbH 1
Quick Start Guide3.0
A mindsmash product

2. © mindsmash GmbH
Overview
2
3 Welcome to Coyo
4 Login
5 Menu
7 Your personal news feed
8 Set up your profile
Main features
9 Pages & Workspaces
10 Apps
11 Calendar & Events
12 Private messaging
13 Notifications
14 Search
15 Account settings
16 Coyo mobile

3. © mindsmash GmbH
Welcome to Coyo
3
Coyo - Enterprise Social Network
!
Whether as an intranet, community or as an advanced project platform, Coyo has made
it amazingly simple to collaborate with colleagues, partners and customers by
combining efficient productivity tools with modern communication.
A web-based software
!
Coyo is completely web-based. That allows you to use Coyo through a normal web-
browser like Chrome, Firefox or Safari. Also, you can access Coyo from anywhere in the
world and from any device.

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Login
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Login and get started
!
Logging into Coyo is very easy. Simply open the URL of your Coyo network,
enter your email and password and that’s it.
Creating an account
!
If you haven’t created an account for your
Coyo network yet, you can easily create one by
clicking Create account at the bottom left of
Coyo’s login screen.

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Top Menu
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Quick access to all main features
!
The top menu gives you direct and quick access to Coyo’s main features. What exactly all these features do and what they are for will be explained later in this guide.
Home page / News feed
The button on the top left will always bring
you back to Coyo’s home page, your
personal news feed.
Pages
The pages contain information, content and
files about certain topics, departments,
companies or locations.
Workspaces
Workspaces are for teams and projects. They
allow you and your colleagues to collaborate,
exchange knowledge and share files.
Calendar
Here you get access to your personal
calendar. It contains all meetings and project
deadlines from your network.
Colleagues
This is the digital address book of your
network. It allows you to quickly browse
contact data and to find experts.
Search
The central search allows you to find pretty
much everything in a matter of seconds.
Your profile
Private messages
Notifications
Account settings

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Left Menu
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Quick access to relevant
content
!
While the top menu never changes,
the left menu dynamically adapts
and gives you access to the content
that is relevant to you. That way you
can access your favorite content and
features with a single click.
My pages
These are all the pages that you follow.
My upcoming events
All upcoming events that you are attending to are displayed here.
My workspaces
Here you have direct access to the workspaces you are member of.
Bookmarks
The bookmarks are the same for all users and give you direct acces to external
systems and websites.
My colleagues
These are other colleagues that are currently online. You can easily start a chat with
them by clicking on their names.

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Your Personal News Feed
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Complete and quick overview
!
Your personal news feed gathers all posts from the colleagues and pages that
you follow, workspaces you are member of and events you are attending. You
can either sort the news feed chronologically or by top posts, so that the most
active and discussed posts are displayed at the top.
Comments
!
You can add comments to almost any post in your news feed. So if something
comes to your mind that you would like to share with your colleagues, don’t
hesitate and simply add a new comment.
„Like“
!
If you like a post and you want to show this to the author of the post and your
colleagues, hit the Like button. By the way: this also saves you the time for
writing a comment.

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Your Personal Profile Page
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This is how others see you
!
Your profile is visible to everyone else in your network and it consists of three
components: wall, info and photos. You can access your profile by clicking the
profile button in the top menu or by clicking on your name in the left menu.
Profile setup
!
To set up your profile you can hit Edit profile in the left menu. This will lead you
to your profile setup page where you can fill in your profile details. Don’t forget
to upload a profile picture so that others will recognize you in the future.
Profile navigation
You can access the other pages and
components of your profile through the
profile navigation on the left.
Your profile picture
Tabs
There are more profile fields
behind the tabs at the top. Don’t
forget to fill out these as well.

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Pages & Workspaces
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Pages - Here is the content
!
In Coyo pages are the replacement for the classic intranet because this is the
place for content, information and files. Every page is a closed area for a certain
topic, department or office location.
Workspaces - Perfect for collaboration
!
Even though workspaces and pages work almost the same, workspaces are not
made for supplying content but for collaboration between your colleagues and
you. That’s why workspaces are best used for collaboration in teams and
projects.
Following a page
If you are interested in a page and if you want to be kept up to
date with news and changes from that page, you should follow it.
You will then receive all news in your personal news feed.
Workspace members
Here you can see who else is a
member in a certain workspace.
Membership
If you are member of a workspace, you
will automatically receive news from that
workspace in your personal news feed.

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Apps
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Apps are Coyo’s productivity tools
!
As an admin you can easily add new features and tools to your page or workspace. These tools are called Apps in Coyo. Every app serves a specific purpose. For
example, there are apps for adding simple content, for managing files or adding a wiki. Apps are extremely simple to set up and to use so that basically everyone of your
colleagues is able to manage them. That way, everyone in your network can start up a new page or workspace and add all the apps they want.
Creating an app
!
Inside of a page or workspace, you can find the
button for adding a new app at the bottom of the left
menu.

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Calendar & Events
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Overview of all meetings and deadlines
!
In Coyo you can access your individual calendar through the top menu. There
you will find the events from your community and also all events, meetings and
deadlines from the pages you follow and the workspaces you are member of.
Subscribe
You can subscribe your current calendar view and
integrate Coyo’s calendar into your local calendar
program (f.e. Outlook, Mac Mail).
Changing the view
You can view the calendar either in a
list, weekly or monthly view.
Filter calendars
You can simply hide calendars
that you are not really
interested in by using the
Toggle calendars button. This
allows you to individualize your
calendar view.

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Private Messaging
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Personal messaging center
!
You can access your personal messaging center through the button in the top
menu. Here you can see all conversations that you currently have with your
colleagues or that you had in the past.
Live-Chat
!
If your colleague and you are online at the same time, your conversation
automatically becomes a live-chat. The chat will pop up at the bottom of the
page and you can continue using the other features in Coyo while chatting with
your colleague.
Conversation
In the left menu are all your
current conversations.
Starting a new conversation
You can use the + symbol to start a new
conversation with one ore more of your
colleagues.

13. © mindsmash GmbH
Notifications
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Always up to date
!
If you follow a page or colleague or if you are
member of a workspace, it is important that you
are not only informed about new posts and
discussions in your personal news feed but also
about other changes that occur, f.e. if someone
publishes a new blog post, changes a file or
responds to your event invitation. That is what
Coyo’s notifications are for. They are small
messages that keep you posted.
!
You can always access your notifications through
the icon in the top menu. A red icon will appear if
you have unseen notifications.

14. © mindsmash GmbH
Magical Search
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Finding stuff, fast
!
The search in Coyo is really cool because it
literally finds everything. Whether page,
workspace, post, comment or document, Coyo’s
search finds it for you.
!
Simply enter your search terms in the search bar
at the top and the first results will pop up in just a
few seconds and give you direct access.
!
Tip: If you enter multiple words into the search, Coyo will find
all results that contain both words. However, if you combine
multiple search terms with a + sign, the search will find any
result that contains at least one of the terms you entered.

15. © mindsmash GmbH
Account Settings
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Language and time zone
!
You can access your account settings through the cog icon in the top menu.
Here you can configure both the system language and your personal time zone.
It is important that you configure the correct time zone so that events in your
calendar are displayed at the right time.
Email notifications
!
To keep you posted even
when you are not surfing on
Coyo, we added a smart
email notification system
that informs you about new
posts in your news feed,
unread private messages
and unseen notifications.
You can use your account
settings to define how often
you want to receive update
mails from Coyo and what
they should contain.

16. © mindsmash GmbH
Mobile Access
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Anywhere and any device
!
To allow you to access your network even if you are not in
the office, we added a mobile interface to Coyo. Simply
open the URL of your network in the browser of your
mobile device.
!
However, the mobile access is mostly restricted to reading
content and to creating posts and comments. The
administrative features are only available through are
complete web-interface.
Top menu
The mobile interface also has the top menu which
gives you access to Coyo’s main features.
Left menu
The button on the top left gives you access to the
extended sidebar menu.
Adding Coyo to your home screen
On the iPhone you can use Safari to add Coyo to
your home screen. Simply tab the button in the
middle and pick Add to home screen.

17. © mindsmash GmbH 17
www.coyoapp.com
A mindsmash product