Delivering SharePoint Success with an Iterative Approach
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Presented at SPTechCon Boston 2011
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Delivering SharePoint Success with an Iterative Approach
- 1. Delivering SharePoint Success: Key Steps to Reap Business Benefits Dux Raymond Sy, PMP, MVP Recorded Video: http://vimeo.com/24677155
- 2. What Does This Mean? 8 5 4 9 1 7 6 3 2 0 Twitter: @meetdux #sptechcon #dss
- 3. What Does This Mean? SharePoint Twitter: @meetdux #sptechcon #dss
- 4. Presentation Objectives ¡ In this presentation, you will learn the key steps in reaping the business benefits of SharePoint ¡ In addition, you'll learn key techniques in: ¡ Gaining executive buy-in for SharePoint projects ¡ Proper planning and appropriately managing expectations ¡ Engaging the business for better adoption ¡ Defining organizational SharePoint readiness ¡ Iterative release of SharePoint solutions Twitter: @meetdux #sptechcon #dss
- 5. Dux Raymond Sy, PMP ¡ Managing Partner, Innovative-e, Inc. ¡ SharePoint Server MVP ¡ Author, “SharePoint for Project Management” by O’Reilly Media ¡ For more information, connect with Dux ¡ E-Mail: dux.sy@innovative-e.com ¡ Twitter: twitter.com/meetdux ¡ LinkedIn: meetdux.com/li ¡ Blog: meetdux.com Twitter: @meetdux #sptechcon #dss
- 6. Agenda ¡ IT, We’re Not in Kansas Anymore ¡ Raising Executive Awareness is Necessary ¡ Collaboratively Engineer a Solution ¡ Assess Organizational Readiness ¡ Iterative Release of SharePoint Solutions ¡ Questions and Answers Twitter: @meetdux #sptechcon #dss
- 7. Look Familiar? Twitter: @meetdux #sptechcon #dss
- 8. What a Concept “Technology provides no benefits of its own; it is the application of technology to business opportunities that produces ROI. ” —Robert McDowell, In Search of Business Value Twitter: @meetdux #sptechcon #dss
- 9. Typical Implementation Scenarios ¡ Pilot deployment for IT then magically it becomes an enterprise production deployment ¡ No planning ¡ Everything is ad-hoc ¡ No budget earmarked ¡ Heavily customized implementation by techies lacking SharePoint skillz ¡ Organic SharePoint growth Twitter: @meetdux #sptechcon #dss
- 10. SharePoint Implementation Continuum Draconian IT Governed Wild Wild West Control Empowerment Chaos Twitter: @meetdux #sptechcon #dss
- 11. Agenda ¡ IT, We're Not in Kansas Anymore ¡ Raising Executive Awareness is Necessary ¡ Collaboratively Engineer a Solution ¡ Assess Organizational Readiness ¡ Iterative Release of SharePoint Solutions ¡ Questions and Answers Twitter: @meetdux #sptechcon #dss
- 12. Executive SharePoint Ignorance is Not Bliss ¡ Isn’t SharePoint about empowering End Users? ¡ Who’s paying the bills? ¡ Execs ordered SharePoint to be deployed ¡ Do they REALLY understand the value of SharePoint to the organization? ¡ Is the budget realistic? ¡ As the enlightened ones, it’s our responsibility to raise executive awareness about SharePoint ¡ Read “5 Reasons Why Executive SharePoint Ignorance is Not Bliss” http://go.meetdux.com/393b Twitter: @meetdux #sptechcon #dss
- 13. It’s All About the Benjamins ¡ Executives are primarily interested on how SharePoint can affect an organization’s bottom line ¡ Tip: Look for existing inefficiencies, measure it and prove how SharePoint can be a lifesaver ¡ Inefficiencies of meeting collaboration ¡ Business process automation ¡ Single platform vs multiple tools ¡ How much is the investment? Twitter: @meetdux #sptechcon #dss
- 14. Agenda ¡ IT, We're Not in Kansas Anymore ¡ Raising Executive Awareness is Necessary ¡ Collaboratively Engineer a Solution ¡ Assess Organizational Readiness ¡ Iterative Release of SharePoint Solutions ¡ Questions and Answers Twitter: @meetdux #sptechcon #dss
- 15. Are We On The Same Page? 8 5 4 9 1 7 6 3 2 0 Twitter: @meetdux #sptechcon #dss
- 16. Educate and Engage the Business ¡ SharePoint is more than just a glorified network share ¡ Stress that SharePoint is a platform ¡ Tip: Address their pain points ¡ Provide high-level technology overview ¡ Discuss business challenges ¡ Map it to a SharePoint Solution Twitter: @meetdux #sptechcon #dss
- 17. Don’t Call It SharePoint! ¡ Enterprise-Wide Solutions ¡ Corporate Intranet ¡ Content Management ¡ Specific Solutions ¡ Employee Onboarding System for Human Resources ¡ Conference Room Scheduling System for Facilities ¡ Project Management Information System for PMs ¡ System Integration ¡ Custom Application Development Twitter: @meetdux #sptechcon #dss
- 18. Agenda ¡ IT, We're Not in Kansas Anymore ¡ Raising Executive Awareness is Necessary ¡ Collaboratively Engineer a Solution ¡ Assess Organizational Readiness ¡ Iterative Release of SharePoint Solutions ¡ Questions and Answers Twitter: @meetdux #sptechcon #dss
- 19. Keep Priorities In Order ¡ You can’t do it all! ¡ What business need should you solve first? ¡ What are common features that can be deployed? ¡ Project scope must be limited and specific ¡ What’s important? Time? Budget? Functionality? ¡ Tip: Involve decision makers in planning and prioritization ¡ Read “How to Prioritize Business Needs When Implementing SharePoint” http://go.meetdux.com/sbyv Twitter: @meetdux #sptechcon #dss
- 20. IT, Can You Handle This? ¡ Implementation ¡ Do you have the relevant skillsets to plan, engage with the business, deploy SharePoint? ¡ Are key processes for release management, disaster recovery, auditing in place? ¡ Support and Maintenance ¡ What does the support structure look like? ¡ Resources available for maintaining related technologies? ¡ Future Releases Twitter: @meetdux #sptechcon #dss
- 21. Change Management Strategy ¡ Collaboration culture ¡ Governance plan ¡ Business ¡ Technology ¡ Adoption plan ¡ Training ¡ Process ¡ Technology ¡ Self-help ¡ Feedback Twitter: @meetdux #sptechcon #dss
- 22. Agenda ¡ IT, We're Not in Kansas Anymore ¡ Raising Executive Awareness is Necessary ¡ Assess Organizational Readiness ¡ Educate and Collaboratively Engineer a Solution ¡ Iterative Release of SharePoint Solutions ¡ Questions and Answers Twitter: @meetdux #sptechcon #dss
- 23. Do You Have a SharePoint Roadmap? ¡ A SharePoint roadmap can help organizations ¡ Quantify the budget, resources and effectiveness of SharePoint ¡ Allows priorities to be set ¡ Specifies what solutions are going to be deployed ¡ Iterative releases can provide immediate visibility ¡ Lower risk compared to big bang approach ¡ Tip: Successful delivery of high profile solution gets you brownie points ¡ Quick wins are essential for better buy-in and adoption Twitter: @meetdux #sptechcon #dss
- 24. Reality Check ¡ What’s the biggest bang for your buck? ¡ Feel free to download this SharePoint Assessment schedule: http://go.meetdux.com/nceb Twitter: @meetdux #sptechcon #dss
- 25. Example Release Schedule ¡ Phase 1: Proof of concept or Pilot ¡ Phase 2: Replace intranet and file shares to improve collaboration ¡ Phase 3: Deploy value point solutions for HR, Operations and Finance ¡ Phase 4: Train users to build their own SharePoint solutions ¡ Phase 5: Integrate CRM and third party reporting platform ¡ See how EasyJet did it: http://bit.ly/74XwKH Twitter: @meetdux #sptechcon #dss
- 26. How EasyJet Deployed SharePoint Twitter: @meetdux #sptechcon #dss
- 27. Agenda ¡ IT, We're Not in Kansas Anymore ¡ Raising Executive Awareness is Necessary ¡ Assess Organizational Readiness ¡ Educate and Collaboratively Engineer a Solution ¡ Iterative Release of SharePoint Solutions ¡ Questions and Answers Twitter: @meetdux #sptechcon #dss
- 28. Questions? E-Mail: dux.sy@innovative-e.com LinkedIn: meetdux.com/li Blog: meetdux.com Twitter: meetdux How did you like the presentation? http://meetdux.com/feedback Twitter: @meetdux #sptechcon #dss
- 29. Thank You!