1. SUNY Ulster OIT 2003-4
Accomplishments and Planning
Overview
November 21, 2003
Michael Dobe
Executive Director
Proprietary and

2. 2003 Strategic Partnership Update
Integrated OIT Leadership Into College Planning
 Collegis ED Meets with Exec Staff on Regular Basis
 OIT Expenditure Planning
Improved Communications With Faculty and Staff (Newsletter
and Website)
Policy Initiatives - Printing Policy
Review of OIT Strategic Plan
Consulting Services (Web and Strategic Services Engagement
for BPA Consulting)
Proprietary and Confidential
Page 2

3. 2003 Overview of Tactical Accomplishments
Administrative Systems
Networking and Technical Services
Multimedia Services
Web Services
Proprietary and Confidential
Page 3

4. Administrative Systems
2003 Accomplishments
OnBase Document Imagining and Management System (Pilot
Project in Business Department)
VTEA Reporting
Continuing Education Contract Course Tracking Program
SICAS program implementation
Web Registration for Non-Matriculated Students
Proprietary and Confidential
Page 4

5. Networking and Technical Services
2003 Accomplishments
1. Initiated Large migration to Windows XP
 Upgraded 12 teaching labs; Upgraded Open Labs and Library;
Rolled out many new faculty laptops
1. Migrated from Exchange 5.5 to Exchange 2000
 New version running on new server; New server has much
higher capacity; Increased reliability and scalability
1. Implemented Network Infrastructure Enhancements
1. New fiber optic line in Vanderlyn Hall; Wireless access deployed
to: Open Lab, Cafeteria and Student Lounge
2. Increased perimeter security
1. Implemented new firewall device, secure VPN solution and antispam/ant-virus gateway appliance
3. Made advancements in "High-Tech" areas
1. Deployed new $12,000 GIS server
2. Deployed 21 new XP workstations to GIS lab
3. New high-end, server-based Macintosh environment for Art
Proprietary and Confidential
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6. Multimedia Services
2003 Accomplishments
1. Revamped Editing For DVD Mastering
 40th Anniversary DVD
 Hamlet Instructional DVD for Faculty Member
 All New Arts Programming Mastered To DVD
1. Implemented Smart Technologies
 Our First Full Smart Classroom – HAR 125
 Other Smart Technology in VAN 255 and BUR 120
1. Installed Library Multimedia Viewing Room
2. Installed Satellite System at the BRC
3. Replenished AV Equipment (SRC and BRC)
Proprietary and Confidential
Page 6

7. Web Services
2003 Accomplishments
1. Brought the complete College Catalog online
2. Published demographically targeted reference pages
3. Enhanced the Home page
4. Published Online Alumni Hall of Fame
5. Expansion and additions to Online Services
 Online Admissions Application
 Online Registration Forms
 Online Payment Option
Proprietary and Confidential
Page 7

8. 2004 Operational Planning
Administrative Systems
Networking and Technical Services
Multimedia Services
Web Services
Proprietary and Confidential
Page 8

9. Administrative Systems
2004 Project Planning
1. Banner 6 Upgrade
2. Training Modules Development
 Camtasia Video Sessions on CD and Web
 Banner Orientation package for new employees
1. Banner Web Enhancements
2. Training for Administrative Users
 Corporate Resources, Internal Trainer
1. Improve Information Exchange between Banner and SUNY
Ulster homepage
 Directories, Schedule, Catalog
Proprietary and Confidential
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10. Networking and Technical Services
2004 Project Planning
1. PC Refresh Plan Continues
 Need to become more aggressive
 Remaining teaching labs and faculty targeted for Spring
1.
Server Enhancements
 Three new Banner servers with redundancy
 New faculty web server
 Replace aging server at the BRC
1.
Cisco Networking Upgrades
 Renew lease with extended warranty this Spring
 Upgrade Core to accept high-bandwidth from servers
1. Relocation of Three Lab Facilities
 Relocate HAR102 to HAR203
 Relocate VAN240 to HAS217
 Relocate BRC116 to BRC206
Proprietary and Confidential
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11. Multimedia Services
2004 Project Planning
1. Build Additional Smart Classrooms
2. Continue Support of Faculty Multimedia Production
3. Establish Training Procedure for Smart Classrooms
4. Installation of Satellite System at the BRC
5. Implement Refresh Strategy for AV Equipment in the
Classroom
Proprietary and Confidential
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12. Web Services
2004 Project Planning
1. Upgrade the site to the newest application platform
2. Publish Departmental Web pages for all departments
3. Logo Enhancements
4. Design and build a new section of the site devoted to the
“Online Institute”
5. Rebuild and reorganize the “Transfer and Articulation
Agreements” section of the site
Proprietary and Confidential
Page 12

13. 2004 OIT Strategic Partnership
Continued OIT Involvement in Planning at Exec Staff Level
(Capital Planning)
Development of New Operational Plan Based on
Outcomes of Strategic Plan Review
Support College Efforts in Resource Development
Continue Efforts to Enhance OIT Policies (ex. Student
Group Web Page Policy)
Ensure Continuity of Technical Operations in Transition to
New Academic Leadership
Proprietary and Confidential
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14. Future Directions
Process Redesign
Portal
Web Redesign (Including Information Architecture)
Operationalize OnBase Project
Provide Instructional Design Support
Proprietary and Confidential
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