A basic introduction to Google Apps for Nonprofit organizations. Good place to get started and learn more about the resources available to you, the nonprofit techie.
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Intro to Google Apps for Nonprofits
1. Nonprofit Webinars Workshop
Google Apps for Nonprofits
Marc Baizman
My Computer Guy
www.mcgtraining.com
@mbaizman
8/7/2012
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License
2. Topics
What is Google Why Use It and
Apps for NPOs? How Do You Get It?
Mission!
Case Study: Best Practices and
YNPN Boston Painful Lessons
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3. What
What is Google Apps
for Nonprofits?
Let’s dive in
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5. Google.com/nonprofit What
s
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6. Google.com/nonprofit What
s
Google Grants – $10K free AdWords
YouTube – branded videos with donate
now button
Earth Outreach – advanced mapping
Apps – email, calendar, docs/drive, sites
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7. What
Google Apps (Core):
Mail - email @yournonprofit.org (25G)
Calendar - shared calendar
Drive & Docs - collaborative files (5G)
Google Talk – chat/IM service
Contacts – shared contacts
Sites - internal/external websites
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8. What
Syncs with phones!
Note: Need to enable sync for your domain first!
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9. What
Syncs with Outlook!
Note: Need to enable sync for your domain first!
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10. What
What
Where are you now?
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License
11. Topics
What is Google Why Use It and
Apps for NPOs? How Do You Get It?
Mission!
Case Study: Best Practices and
YNPN Boston Painful Lessons
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License
12. Why and How
Why use it and
How do I get it?
Let’s do this!
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13. Why
NO COST
(if you’re eligible ;)
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14. Why
No servers needed
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15. Why
Secure
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16. Why
Reliable
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17. Why
Cloud-based
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18. How
How do you get it?
1. Create a separate Google account
“mynonprofitgoogleapps@gmail.com” and
share the password with a coworker!
2. Apply to the G4NP program at
http://www.google.com/nonprofits
3. Wait for your approval email from Google
4. While you’re waiting, sign up for the “Free”
Google Apps at
www.google.com/enterprise/apps/business/pri
cing.html (NOT the trial!)
5. Once approved, enroll in Google Apps for
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19. How
How long does it take?
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20. How
How Will You Know?
Yes, it says “Education”. That means you’ve been enrolled.
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21. How
Eligibility Requirements
• Current US-based 501(c)3 as determined
by the IRS: apps.irs.gov/app/eos/
• CANNOT be one of the following:
• Governmental entities and organizations
• Hospitals and health care organizations
• Schools, childcare centers, academic
institutions, and universities (philanthropic
arms of educational organizations are eligible)
• Help: http://support.google.com/nonprofits/
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21
License
22. Topics
What is Google Why Use It and
Apps for NPOs? How Do You Get It?
Mission!
Case Study: Best Practices and
YNPN Boston Painful Lessons
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License
23. Case Study
Case Study:
YNPN Boston
A Real-life Example
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24. Case
Study
YNPN Boston
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25. Case
Study
About YNPN Boston
• Local chapter of a national org
• $10,000 annual budget
• 20 volunteer staff people
• All virtual (no physical office)
• 2 month transition plan (no system in place!)
• Training for all staff
• Started with Mail, Calendar, and Docs/Drive
• Added Sites for intranet shortly after launch
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26. Case
Google Control Panel Study
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27. Case
Study
Created Custom Groups
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28. Case
Study
Added Custom Logo
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29. Case
Disabled Advertising and Study
Enabled SSL
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30. Case
Study
Enabled Mobile Sync
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31. Case
Study
Google Mail
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32. Case
Study
Google Calendar
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33. Case
Study
Google Docs/Drive
You can sync these to your local PC or smartphone…sorta.
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34. Case
Study
Google Site - Intranet
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License
35. Topics
What is Google Why Use It and
Apps for NPOs? How Do You Get It?
Mission!
Case Study: Best Practices and
YNPN Boston Painful Lessons
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License
36. Best Practices
Best Practices and
Painful Lessons
How to make your rollout successful
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37. Best
Practices
Rates of Adoption
http://en.wikipedia.org/wiki/Diffusion_of_innovations
“Rogers Innovation Curve”
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38. Best
Practices
Get everyone on board!
http://en.wikipedia.org/wiki/Diffusion_of_innovations
“Rogers Innovation Curve”
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39. Best
Practices
Identify Champions!
http://en.wikipedia.org/wiki/Diffusion_of_innovations
“Rogers Innovation Curve”
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40. Best
Practices
Training, Training, Training
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41. Best
Practices
Don’t try it all at once!
Uh oh…
http://en.wikipedia.org/wiki/Diffusion_of_innovations
“Rogers Innovation Curve”
http://www.flickr.com/photos/avlxyz/3062676659/
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42. Best
Practices
How do you
measure success?
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43. Best
Practices
Use Google’s Resources!
• Help: http://support.google.com/a/
• Google Apps Deployment Site:
http://deployment.googleapps.com/
• Google Apps Learning Center:
http://learn.googleapps.com/
• Google for Nonprofits Blog:
http://googlefornonprofits.blogspot.com/
• Google for Nonprofits Discussion Group:
https://groups.google.com/forum/?fromgroups
#!forum/googlefornonprofits-discuss
This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported
43
License
44. Topics
What is Google Why Use It and
Apps for NPOs? How Do You Get It?
Mission!
Case Study: Best Practices and
YNPN Boston Painful Lessons
This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported
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45. Questions?
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46. 3 Things You Can Do Right Now!
Go to http://www.google.com/nonprofits
Find out your current infrastructure costs
Start thinking strategically about how
technology can support your mission!
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47. Thank You!
Marc Baizman
My Computer Guy
marc@mcgtraining.com
(617) 329-1868
www.mcgtraining.com
Twitter: @mbaizman
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Hinweis der Redaktion
Calendar, Email, Contacts
Federal government using Gapps, more than 5 millionorganizations using the platform, examples: Kiva, Samasource, WITNESS, NuruInternarional
If your server fails, it’s not in the paper the next day. If Google fails, it is! Super reliable, much more so than the “server in the back room”
Technology is moving to cloud-based services: Google Drive, Amazon Cloud Services, Microsoft SkyDrive, Apple iCloud
Supposed to take 30-60 days. May take longer to get full approval. Ugh.
You’ll also get an email.
Branches of umbrella organizations that share Employee Identification Numbers (EIN) numbers with their parent organizations are eligible for individual memberships. Branches must indicate that they are applying as a "related organization" during the Google for Nonprofits application process and go through additional screening.If your nonprofit is fiscally sponsored and does not have 501c3 charity status, you are not eligible for the program.
OUR MISSION To develop a stronger, higher impact nonprofit community in Boston by engaging young talent and their organizations in professional development and human capital management practices.OUR VISION Our vision is that one day, Boston's nonprofit community has a continuous pipeline of diverse, highly engaged individuals that help to realize the sector's full potential for impact.OUR APPROACHClose the professional development gapEmpower young people in their own professional growth and developmentInfluence organizations' prioritization of human capital management and best practices
OUR MISSION To develop a stronger, higher impact nonprofit community in Boston by engaging young talent and their organizations in professional development and human capital management practices.OUR VISION Our vision is that one day, Boston's nonprofit community has a continuous pipeline of diverse, highly engaged individuals that help to realize the sector's full potential for impact.OUR APPROACHClose the professional development gapEmpower young people in their own professional growth and developmentInfluence organizations' prioritization of human capital management and best practices