This document provides instructions for cataloguing materials in the Horizon library system. It outlines the steps to acquire, catalogue, and process new materials including finding and copying bibliographic records, adding item and location details, assigning item types and collection codes, printing spine labels, and deleting items. Key aspects of cataloguing covered are using full and brief bibliographic records, adding author, series, subject and other access points, and handling fiction, non-fiction, magazines, kits and other material types.

1. Advanced Cataloguing
Horizon
Maryann Kempthorne
Media, Library Services and Technology

2. Acquire
Catalogue
Process
• Consider/Select
• Buy
• Pay
• Find in Horizon (3x)
• F10
• Copy / save
• Barcode
• Spine label
• Covers, etc.

3. • What is cataloguing?

4. Reading the Catalogue Record

5. Bib and Copy

6. Bib types
 Full bibs: non fiction, literate fiction, reference
 Brief(er) records: readers, paperback cataloguing,
bygone video
 Generic records: equipment, periodicals, pamphlets

7. Library Bibliographic Info
Added access points
 Author(s)
 Series
 Subject(s)
 Descriptive cataloguing
 Title / Statement(s) of
responsibility
 Publication Information
 Pagination and other physical
details
 Summary information , notes

8. Item Types
The item type controls the circulation rules and provides
access to certain stats tracking.
BK
PB
REF
DVD
GC

9. Adding one Copy Fiction ISBN
match
 Collect the item
 Check back cover for ISBN
 Scan (watch for ‘extra codes)
 Type in ISBN for 10x13 numbers
 Check for the match then F10
 File > Copy
 Edit info for your location

10. Adding non fiction no ISBN
match
 After ISBN search try keyword
 For example: People and Places
 : - >
 Brooks ancient places
 Check, F10, etc.

11. Adding magazines envelopes
 Prepare envelopes
 Go to Horizon with an existing envelope use Item
barcode lookup
 Or title search for the generic bib record
 F10 copy list
 File > Copy to add 1, 2, 3, 4….
 (also alt F + y)

12. Adding a “KIT”
 Keyword search and choose the closest fit
 E.g. curious george and the pizza
 Location info
 Barcode
 Collection KIT?
 Edit all info
 Choose Item type GC for group checking
 Implications for checking in/out

13. Collection Coding
Collection codes suggest floor layout and are the way we
conduct our inventories and report collection counts. If you
can’t find a bib to add a copy to collection code it and send
to MLST
 Fiction, Easy and PB
 Non fiction and Reference
 Video/Audio
 Kits, Seasonal, Professional
 Textbooks and Novel Sets

14. Printing Spine Labels
To print spine labels your computer must recognize the spine label
printer as default. To set as default go to Start Menu > Printers and
faxes > Right click and set the Dymo as default
If you want to print labels for a group of items
 Choose Batch Print Spine Label with a double mouse click
 Click OK
 Scan barcode
 Hit enter (will print)
 Scan next item, hit the enter key

15. Deleting Items
 Item Barcode Lookup
 File > delete
 Is this the item for sure????
 OK delete
 THERE IS NO UNDO

16. Quiz
 Our library catalogue has more bibs than copies. True
or false
 Item type will control the location for shelving. True or
false
 Collection coding is easy. True or False
 What is a bib?
 What is a generic bib?
 What price do we put for an item when we catalogue?

17. Bonus Round IGGY
 Collection code changes
 Book displays and reserve shelf items
 Large batch deletes
 Collection analysis
 Weeding info
 Bibliographies