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2. YOF/YCF application form guidance notes.
It is hoped that the following ‘cheat sheet’ will help you to understand the process of applying to us for
money and the importance of good preparation and clear evidence of your needs.
Golden Rule 1: The Youth Opportunity Fund (YOF) and the Youth Capital Fund (YCF) are pots of
money especially for Young People in Devon between the ages of 13 - 19. The completed YOF and
YCF applications are looked at by the YouthBanks (a panel of Young People) who make decisions
about how worthwhile these projects are. Young People must be at the heart of all these projects,
ideas and decisions regarding the money - the more you can evidence this the better. Of course
support from an adult is possible and available from your local Area Youth Worker, if you need it.
Golden Rule 2: We will only support applications for staffing costs if the Youth Worker being paid is
suitably qualified. This means working with JNC guidelines or equivalent - please contact us if you
need this explained (workshop trainers will only be considered if we are provided with details of their
work and qualifications).
Golden Rule 3: We very rarely offer funding to the following: individuals (and we only consider
individuals at all if they are directly benefiting their community), overseas trips, repeat funding for the
same project (we can give money to the same group again but it needs to be for a different project).
Golden Rule 4: Any funding received from Devon YouthBanks will be monitored. For example,
requests for money for pieces of equipment will be expected to be used for that exact purpose and
receipts will need to be provided. Likewise any money requested for staffing, running costs etc would
also need to be accounted for through appropriate financial records which will need to be produced
upon request. See below for more details.
Monitoring requirements:
As part of the monitoring process you will be required to:
• Provide evidence of the money that has been spent (copies of invoices, receipts, we may
visit to see the equipment first hand also).
• Spend the money on the items stated in your application form (if you under-spend then you
must contact your local YouthBank who sent you the money seeking permission to spend on
other items or return the money).
• Provide a report, written or otherwise, compiled by the young people applying or benefiting
from our funding.
• Provide a final, accurate, breakdown of young people who have benefited from the funding
(number of males and females in each of age ranges between 13 and 19; the number of
those who have identified with being disadvantaged and/or disabled).
Youth Opportunity Fund Youth Capital Fund
This fund is just for capital items -
This fund can be used for facilities,
those things you can hold, see and use.
activities events and campaigns
that help young people aged The activities, events or The criteria are:
13 to 19 to: Campaigns should be related to a local
need, and must benefit more young Whatever is bought must benefit
• Be Safe people than you or your immediate more than one person. The more
group, particularly young people people that will benefit, the more
• Be Healthy who are disadvantaged by prejudice,
isolation, lack of access to likely you are to get an award
• Enjoy and Achieve facilities or personal
• Make a positive contribution challenges. The item/s must be legal,
• Achieve economic well being have the appropriate permission or
consent and not cause a nuisance.

3. TOP TIP: we will score your application on level of need and disadvantage shown, number of
people benefiting, contribution to your community, value for money as well as our previous
knowledge of your group and the presentation (how much effort you have put in).
About your group: Tell us what your group is called
and where you meet. What sort of
organisation are you part of? (e.g.
are you a Youth Club, a
Uniformed Group, a Group of
Friends or a Sports Group, etc) .
What's the name for this project?
Please give a name that will identify
this application.
Who will take responsibility for filling in this application?
(The minimum number of young people in a group completing an application is 2).
We will use the first lead name as the person we contact if we have any questions and to tell you if
your application has been successful.
Your name: _________________ _____ _____ Age: _ Ethnicity: _________________
Signed: __________________________________________ Date: _______________
(The funding awarded from the Youth Opportunity Fund and/or Youth Capital Fund will be directed
towards the project outlined within this application That project will comply with the funding criteria
under which the award may be granted. By signing you commit to completing a monitoring form).
Your home address: __________________________________________________________________________
_____________________________________________________ Post code:_____________________________
Your mobile number: _______ Home number: ________________________
The names of the other young people who helped you to fill in the application form.
Name: _________________________________________ Age: ____ Ethnicity: _______________________
Name: _________________________________________ Age: ____ Ethnicity: _______________________
Name: _________________________________________ Age: ____ Ethnicity: _______________________
Name: _________________________________________ Age: ____ Ethnicity: _______________________
Are any of you disabled? If so how many?
Are any of you disadvantaged? If so how many?
If there are more than 5 in your group please write their details on a separate piece of paper and
attach it to the application form.
Why not attach a photograph of you and your group – optional but it helps.
3

4. This is the really important bit. Please explain thoroughly and in detail:
WHAT DO YOU
WANT TO DO?
How many young people
do you think will benefit
from the project and why?
Will anyone else in your
area get something out of
this project? It would be
brilliant if other people
thought this was a good
idea, even if they aren’t
young people. You can
tell us what they think WHO WILL IT HELP
here. AND WHY?
4

5. Can you explain to us WHY DO YOU
how you decided on WANT TO DO IT?
the idea for your
project? Why do you
think the project is
needed? Did you do
any research or have
you asked other young
people about it?
Is there anything else
you want us to know?
The biggest problem we
find is that we never get
enough information
about the groups that
apply for money and
sometimes this delays
the application. Unless
you sell yourself and tell
us all about your idea
you might not get
funding.
If there isn't enough room here then staple another sheet of paper to this part.
5

6. Certificates of achievement
Will any young
person involved in
this project gain
some kind of
award or
achievement, like
Devon Award or D
of E.
Which of the following Every Child Matters 5 outcomes
will be achieved? Please explain
thoroughly and in
detail.
1. Young people being healthy
2. Young people staying safe
3. Young people enjoying and achieving
4. Young people making a positive contribution
5. Young people achieving economic well-being
6

7. £
How much will your project cost in total?
£
How much have you raised yourselves?
What do you want the Youth Opportunity or Youth Capital Fund to pay for?
Please staple photocopies of quotes to this form. THIS IS IMPORTANT!
Name of company you will purchase
Description of activity and or equipment Amount
activities or equipment from
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
Volunteer expenses £
Staffing costs (please refer to staffing costs £
sheet)
Total grant needed from
YOF / YCF £
7

8. Staffing cost, if applicable
Will the staff be: Employed or Self-employed
If self-employed will they invoice for their time Yes/No
If employed is there evidence of how many hours they will work per week Yes/No
Is this in addition to their main working hours Yes/No
At what rate of pay per hour £…………………
Total spend on staff £………………..
Are all of your staff and volunteers CRB checked Yes / No
Have you applied for any other funding for this project? If yes, where
from, for how much and have your received it yet?
Have you or your project applied for or received any other funding from the
Youth Opportunity Fund or Youth Capital Fund – if yes how much was
received?
8

9. Supporting organisation and adult(s) helping you
We will write to them at this address if we have any questions about their organisation.
You can ask them to fill this part out!
Organisation: ______________________________________________________________________
Contact Name: _______________________ __________________________________
Organisation address:______________________________________________________________
___________________________________________________________________________________
_______________________________________ Post code: ___________________________
Mobile number: Home number : __________________________
Email: ______________________________________________________________________________
BANK DETAILS
Account no: __________________________ Sort code: _______________________________
Branch
address____________________________________________________________________________
If DCC, please provide a cost code: _______________/________________/________________
Signed: _____________________________________ Date: _____________________________
ANY UNSPENT MONIES MUST BE RETURNED TO DEVON COUNTY
COUNCIL. PLEASE MAKE CHEQUES PAYABLE TO DEVON COUNTY
COUNCIL AND POST TO DEVON YOUTH SERVICE, QUEENS HOUSE,
LITTLE QUEENS STREET, EXETER EX4 3LJ. REMEMBER TO TELL US THE
REFERENCE NUMBER OF THE APPLICATION IT RELATES TO. ALL
MONIES AWARDED MUST BE SPENT BY 31ST MARCH 2011.
9

10. Age of young people who may benefit from the grant:
Male (please enter quantity in each age range):
13 – 16 17 – 19 20 years and
Below 13 Please enter
years years above
averages
rather than
basing it on a
Female (please enter quantity in each age range): one off
activity/event
13 – 16 17 – 19 20 years and
Below 13
years years above
How many would consider themselves to be disadvantaged?
How many would consider themselves to be disabled?
How many of these young people above would consider themselves to be
from these backgrounds? (Please enter a number in the box next to the
ones that are applicable)
Asian Black
White Chinese
Dual Heritage Other
Low income families Young disabled people
Looked after young people Homeless young people
Young people living in rural areas Young offenders
Young people in / leaving care Young Parents
Young people with asylum seeker status Young carers
Young lesbians and gay men Young refugees
Young black and minority ethnic people Young travellers
Young people aged less than 16 excluded
from school
10

11. These are some of the things we have given money for:
BUDDLE BUDDIES
This is a scheme where young
people at a youth club volunteer to
become mentors for new young
people joining their club. They
show them around, tell them
everyone’s names and make sure
they are involved. Everyone knows
who they are by their smart new T-
shirts that the YOF paid
for! Numbers at the youth club
have grown and grown now
everyone feels welcome.
Tavistock Gospel Choir
This is a group of young people who love
to sing. The YOF provided money for a
teacher for their rehearsals and now they
perform all over their local area and even
in Exeter Cathedral.
1st Chagford and Drewsteignton Scouts
Scouts without tents or cooking stoves! We couldn’t
have that so the YOF gave them some money and
now they are out and about all over the place learning
new skills, eating healthily, keeping fit and well and
having fun. Their confidence is growing all the time!
Newton and Noss Adventurers
Young people in the small rural parish of
Newton Ferrers and Noss Mayo wanted
something exciting to do. They launched their
Adventure Club with an abseil from their 80ft
church tower. This is one of their quieter
evening meetings where they are practising
their circus skills. They have also been
camping, surfing and high roping. Now they
know everyone in the village, have lots of fun
on their doorstep and learn loads of new stuff.

12. CHECKLIST
Before sending in your application, please make sure that you have:
? Completed all the questions on the form
? Signed and dated the form
? Asked your supporting organisation to sign and date the form
Please make sure that you have included as much evidence as you can.
Evidence could include:
? Quotes for any equipment or building bids (counts as one piece of evidence)
? Proof that young people need the project
? A detailed budget for any events or non-capital items
? Planning permission and detailed plans of any structural build
? Plans of how you will maintain ‘capital’ items or how you will staff projects
? Proof of other funding if you’ve only applied for part of the total cost of a project
You may also like to include some of the following:
? A letter of recommendation from an appropriate person (i.e. a youth worker,
teacher, police officer, doctor, councillor, etc), especially if this helps you to meet
one of the ‘Every Child Matters’ outcomes
? A programme of any possible event
? Any research you’ve done about your project (including photos, web links, etc.)
You must check that your supporting organisation has:
? A child protection policy
? A Constitution
? An Equal Opportunities policy PLEASE SEND YOUR
? Health and Safety policy APPLICATION TO:
? Annual financial reports
Devon Youth Service
Queens House
Little Queens Street
Exeter
EX4 3LJ
Cover designed by East Devon YouthBank