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Campus Special Event Management Presentation 2012 IACLEA Conference
- 2. Agenda
• About MH&A
• Legal Duties
• Research and Trends
• 10 Essential Areas
• Event Management Basics
© Margolis Healy & Associates, LLC
- 3. Legal Duties for Special Events
While the precise contours of this duty will vary
from state to state, institutions of higher
education generally have a legal duty to:
Act reasonably to provide a campus
environment that is reasonably safe from
foreseeable general criminal activity by
students, employees, or third parties
© Margolis Healy & Associates, LLC
- 4. Research
• MH&A researched special event violence
on campuses
• Analyzed 20-plus special events over a 5
year period (2005 – 2010)
• Uncovered trends and patterns
Margolis, G., Healy, S., & Shtull, P. (2010): Special event management: Trends in violence on campus
© Margolis Healy & Associates, LLC
- 5. Campus Special Events
• High profile violent incidents at special
events
• Celebratory riots at athletic events
• Disruptive attendees
• Disputes about entry @ closed events
• Fights, shootings, & stabbing during & after
events
© Margolis Healy & Associates, LLC
- 6. Fights, Stabbings & Shootings
• Often associated with large student parties
UConn Spring Weekend
A 20-year-old University of Connecticut
student died of head injuries from a fight
outside a restaurant during Spring
Weekend
JMU block party
“Some got in fights when other partiers
accidentally bumped into them, she said.
People with blood streaming down their
faces and arms rushed past her.”
© Margolis Healy & Associates, LLC
- 7. Fights, Stabbings & Shootings
• Duquesne University (September 2006)
5 students shot following an on-campus
party
• Villanova University (November 2007)
Shots fired following a dance on campus
• Florida Atlantic University (April 2008)
Shots fired at an on-campus Spring party
© Margolis Healy & Associates, LLC
- 8. Fights, Stabbings & Shootings
• Texas Southern (July 2009)
6 shot during on-campus event
• Langston University (August 2009)
3 non-students shot following on-
campus party
• Diablo Valley College (March 2010)
Shooting following a Rugby match
© Margolis Healy & Associates, LLC
- 9. Campus Special Events
Potential Lethal Mix
• Students and non-students
• Alcohol and other drugs
• Egos
• Security (Lack of or ill prepared)
© Margolis Healy & Associates, LLC
- 10. Trends
• Most violent incidents occur in the early
morning hours
• Each has a triggering event:
argument, fights, anger, vengeance, jealousy,
domestic related
• Suspects are consistently male
• Not clear if they all occur at non-school
sponsored events, but they all have a link to
student access to university space
• Weapon of choice is a firearm
© Margolis Healy & Associates, LLC
- 11. 10 Essential Areas
1. Multi-disciplinary approach
2. Event Pre-planning & Coordination
3. Special Event policies
4. Training for security personnel
5. Staffing
© Margolis Healy & Associates, LLC
- 12. 10 Essential Areas
6. Use of students in event staffing
7. Venue Considerations
8. Off-campus events
9. After-action reviews
10.Use of NIMS & ICS framework
© Margolis Healy & Associates, LLC
- 13. 1. Multi-disciplinary approach
• Adopt a team approach to planning and managing
special events
• Likely members are:
Campus public safety
Student affairs
Athletics
Risk managers
Others who “have a functional stake in the event”
Students
© Margolis Healy & Associates, LLC
- 14. 2. Event Pre-planning & Coordination
• Planning is a critical phase of event
management
• Meet early and often
• Overall goal is to develop an event plan that
addresses all aspects of the event
© Margolis Healy & Associates, LLC
- 15. 2. Event Pre-planning & Coordination
• Conduct pre-event orientations
• Conduct pre-event review of assignments
• Training
• Identify/mitigate hazards
• Review schedule of event activities
© Margolis Healy & Associates, LLC
- 16. 2. Event Pre-planning & Coordination
Review
• Venue/event diagram
• Event specific policies and procedures
• Event specific alcohol policies and procedures
• Specific event ticketing and credentialing
policies
• Address needs in contracts with talent
• Close coordination in & out
• External Constituents (local police, public
works, EMS, fire, etc.)
© Margolis Healy & Associates, LLC
- 17. 3. Special Event Policies
• Thresholds (types, size, triggers, liability)
• Venues (academic, admin, res
hall, multipurpose)
• Alcohol/No-Alcohol
• Guests (private/public)
• Access
• Security (type, staffing, costs)
© Margolis Healy & Associates, LLC
- 18. 4. Training for Security Personnel
• Identified as a significant shortfall
• Lack of specialized crowd management
training for campus public safety
• Those involved in the wide range of
security duties should have training
• Access control, including credential
checking, searching, stewarding, etc.
© Margolis Healy & Associates, LLC
- 19. 4. Training for Security Personnel
• Crowd management and
control, including ejection, etc.
• Patrolling and/or static positions
• Emergency response
• Traffic control
© Margolis Healy & Associates, LLC
- 20. 5. Staffing
• Peer security (students or others not
considered professionals)
• Contracted security officers or crowd
management specialists (also known as
event security)
• Police officers in uniform or plain
clothes
© Margolis Healy & Associates, LLC
- 21. 5. Staffing
How to staff
• Generally, 1/100 for smaller events
& venues
• As venue size increases, strategic
staffing becomes the rule
© Margolis Healy & Associates, LLC
- 22. 5. Staffing
Duties include
• Protection of life and property
• Prevention and detection of crime
• Preventing or stopping breaches of the
peace
• Traffic regulation (within the legal powers
provided by statute.)
• Activation of a contingency plan
© Margolis Healy & Associates, LLC
- 23. 6. Use of Students
• Common for IHEs to use students and they
can be used effectively
• Peers can provide a less rigid security profile
• Students must be appropriately trained and
knowledgeable of their roles and
responsibilities
© Margolis Healy & Associates, LLC
- 24. 6. Use of Students
Role
• Security control at entrances and exits
• Fire watch
• Vehicle control
© Margolis Healy & Associates, LLC
- 25. 7. Venue Considerations
Is this venue right sized for the event?
• Key points such as entrances and exits
• Will barriers be used, and if so, where and
what type?
• VIP and performer areas
• General thoroughfares
• Strategic observation points to monitor the
crowd
© Margolis Healy & Associates, LLC
- 26. 8. Off-Campus Events
• Venue selection and limitations
• Pre-event touring, planning and
coordination
• Contractual obligations, related policies
• Collaboration with local public safety
• Selection of contract security
© Margolis Healy & Associates, LLC
- 27. 9. After Action Reviews
• Helpful to conduct “hot-wash” for most
major events
• Conduct after-action review for events
where incident occurs
Who, what, where, how, why?
What will we do differently next time
Use other incidents as tabletop
exercises for your planning group
© Margolis Healy & Associates, LLC
- 28. 10. Use of NIMS/ICS
• Planning Tool
• Functional Management
• Tactical Leadership
© Margolis Healy & Associates, LLC
- 29. Event Management Basics
• Adjust to crowd demographics
• Anticipate crowd activities and behavior
• Maintain the usability of means of
egress
• Make guests aware of their
responsibilities
• Observe crowd for potential problems
© Margolis Healy & Associates, LLC
- 30. Event Management Basics
• Monitor flow of crowd during duration of
event
• Recognize potential crowd crush
• React/report potential crowd problems
• Identify changing crowd behavior and
demeanor
© Margolis Healy & Associates, LLC
- 31. Event Management Basics
Post event protocols
• Danger Zone
Ensure adequate staffing and coverage
both inside/outside the event
Ensure crowd completely disperses and
maintain presence
• Patrol other gathering spaces on campus
• Coordinate with local police
© Margolis Healy & Associates, LLC
- 32. Summary
• Student Special Events are
Potentially Lethal
• Proper risk assessment &
coordination can mitigate potential
dangers and liability
© Margolis Healy & Associates, LLC
- 33. Contact Information
Margolis Healy & Associates
www.margolishealy.com
(866) 817-5817
© Margolis Healy & Associates, LLC