Medisoft Hospital Management System

2. About Emergys
Emergys is an industry leading Business Transformation
Service Provider that offers pre-packaged, industry specific
solutions that provide companies the ability to improve Our History of successful
efficiency, reduce costs and streamline processes. business partnerships
Founded in 1998
Headquarters located in Durham, NC
Offices located in: USA, India, China, Mexico, Canada
Over 350+ Implementation Consultants
ISO 9001:2008 Certified
Solution Portfolio
Enterprise Resource Planning
Customer Relationship Manager
Product Life Cycle Management
Supplier Relationship Management
Human Capital Management
Supply Chain Management
Business Intelligence/Analytics

3. Why Emergys
Our Culture…
We are passionate about our commitment to our customers. At
Emergys, the “Customer always comes first". We are committed
to make personal sacrifices in order to fulfill our commitments and
satisfy our customers.
We operate our customer’s business as our own, always providing
effective communication, sharing of thoughts, best practices,
application of strong technical solutions and integration into our
customer’s operations to better deploy usable solutions are our core
beliefs.
We rate our success only based on the "Return on Investment"
realized by our customers in using our services. We operate on the
core values of customer focus and corporate citizenship.

4. Emergys Portfolio
SOLUTIONS

5. Emergys Delivery Models
On Demand Consulting Services @ Client Sites
Onsite
Partner with Client Project Managers
Staff Supplementation extended as an alternate model
Time & Material or Fixed Bid
Services delivered from Emergys Premises – Typically near
Nearsite
shore to the client geography
Managed by Emergys Project Managers
Project/Assignment/Consulting based
Time & Material or Fixed Bid or Value based
Services delivered from low cost deliver locations with
Offsite centralized control in client geography
Managed by Emergys Project Managers
Project/Assignment/Consulting based
Time & Material or Fixed Bid or Value based
Clients can leverage one or more of the delivery models to get the best value for their investment as well
obtain superior delivery experience

6. Emergys Value Proposition
VALUE TO CLIENTS EXECUTIVE REFERENCES
Proven End-to-End Solution delivery expertise
VP, Supply Chain BTO Delivery, IBM BCS
driving long-term and repeatable customer
partnerships VP, Supply Chain Transformation, IBM ISC
CIO, International Information Products, IBM China
Agile On Demand Workforce with diverse and state VP, IBM Global Services, IBM
of art skills and core competence to meet the just in
time market needs Director, BTO Supply Chain Solutions, IBM BCS
Director, Integrated Supply Chain, IBM
Seamless Knowledge Transfer capability to Program Director, IBM Global Services, IBM
translate our success to our clients
Business Transformation & IT Mgr, Lenovo
Business Centric Execution to drive Top line, Sr. Manager, International Information Products , IBM
Bottom line & ROI benefits to our clients China
Sr. Manager, IBM Global Services, IBM
Strategize to introduce changes incrementally Sr. Manager, IBM Mexico
within our client enterprises to deliver value centric
CEO, Mid Market Business
Business Transformation
President & CEO, John Huber, Radiator Specialty
Delivery Industry Specific Best Practices to build Company
world in class business models for our clients to help
Semih Ulkuatam, President, Beyond Portals
them evolve as market leaders
Bert Jarreau, CIO, National Association of Counties

7. Emergys Awards & Recognition

8. Awards & Recognition
Emergys US:
Awarded
“All-in-One Partner
of the Quarter
Award”
Emergys India:
Awarded
“Sales Supremo
Award” by SAP for SAP
Business One

9. Emergys Customers

10. Customer Success Stories
Global SAP roll out for Integrated Full end-to-end SAP implementation Designed and integrated a bar code
Supply Chain, Transition of IBM PCD within 16 weeks, for 2 site locations. system solution with SAP Active
to Lenovo, SAP Ledger Project, SAP Project included process integration, Warehouse
Change & Release Management, deployment, legacy systems data MITSUBISHI
MOTOR www.mitsubishimotors.com
End-to-End World Wide Test migration, testing and post production
Management for IGS, Security and support.
Authorizations www.gunk.com
www.ibm.com
Developed & optimized solutions to Designed and implemented a web Transition of IBM PCD systems to
integrate communications between portal which allows users to Lenovo environment including SAP &
Volvo Cars and Retailers communicate, collaborate in virtual legacy systems, End-to-End World
workplaces, participate in virtual Wide Test Management and defined
www.volvo.com
meetings and share documents via architecture blue print for financial
intranet backend.
www.ericsson.com
www.lenovo.com
Implementation support Rendered support in their e-business Designed, developed, implemented
services to American Cement operations and post production and supported an E-commerce
Company for SAP’s Sales support provided for their SAP & web- solution to integrate customers,
and Distribution Module. based applications suppliers and GE Partners
www.occ.com
www.americancementcompany.com
www.ge.com
Designed and implemented data Full SAP Implementation of the HR Developed a web based portal to for
transformation from various POS module including data migration from the Health, Safety & Environment
systems into a new Data Warehouse legacy systems to SAP, testing, Department
deployment and post production
www.wendys.com www.pg.com
support
www.duke.edu

11. Customer Testimonials
"Companies work with different software vendors all the time. When SAP converted our account to
Emergys a year ago, I was kind of worried because our company is very small. I thought we may not get
the support that we needed because we had not purchased our original SAP licenses from Emergys.
Understanding software licensing is not easy and you need someone you can trust.
We had a number of licensing problems at the beginning of this year with our renewals. Our account
executive from Emergys did not care that we had one of the smallest SAP installations on the planet or we
did not originally purchased the software from Emergys... She was there whenever I needed her help. I
would recommend Emergys very highly to small and medium size businesses and organizations.
You can count on them, they take your problems as if it was theirs."
Semih Ulkuatam, President
Beyond Portal
“The decision to upgrade our current systems was easy because they were not integrated and the software
was no longer supported. We chose SAP because of its positive performance in RSC demos as well as its
reputation and longevity with small to mid-size companies. We chose Emergys to lead our implementation
because we were confident that they would do a thorough implementation, on time and on-budget.
Emergys actually exceeded our expectations. They were as committed to the project as we were.”
John Huber, President & CEO
Radiator Specialty Company
“Emergys has taken customer responsiveness to a whole new level. When the National Association of
Counties was faced with abruptly changing SAP support partners, Emergys took the strategic view of
earning our business by implementing a project plan to address our major concerns. Time and again
they’ve risen to the occasion to address our needs, although we’re only an 80-person, $20 Million non-
profit organization. It’s this level of service and responsiveness that keeps me a loyal customer. "
Bert Jarreau, CIO
National Association of Counties

12. UNC Healthcare
Company Background
Location: Chapel Hill, NC
Industry: Healthcare
Revenue: Rs. 15.4 Billion
Employees: 4300
Products and Services: Healthcare Facility
Project Details:
Emergys developed a custom web-based Clinical Information System for use across the NC
State run 750-bed hospital. The CIS integrates over 8 in-house and external applications for
consolidating information for ready access to the physicians to deliver improved patient care.
WebCIS is custom built for UNC using the Java technology and used by over 3000 users
creating more than 20000 notes every day.
Implementation Highlights
Solution Delivered: WebCIS
Services Delivered: Consulting, Custom Application Development, Testing,
Support
Existing Environment: IBM Mainframe, IBM WebSphere Application Server,
IBM DB2 and MS
SQL Server
Project Start Date: July 2003
Project End Date: Ongoing
Development Man Months: 570
Project Status: In Progress
Client Satisfaction Status: Excellent

13. Testimonial

14. Testimonial...Contd

15. Medisoft – Hospital Management System
A hospital, irrespective of its size, is the most complex and diverse-activity institution,
where even small things have to be accounted for and the tiniest detail preserved.
The task is even more burdensome and intrinsic in multi-specialty hospitals. Hence it
is imperative for every hospital to have an efficient and structured administrative
system.
This multi user, integrated software covers the entire chain of healthcare delivery,
right from pharmacy to a multi specialty hospital. All these modules have been
developed after extensive market research, inputs from several experts and
interaction with users. Our offering in Medisoft provides flexibility to the hospitals,
whether large or medium or small sized, to choose from various modules to match
their specific needs.
MedisoftTM HMS consists of 20 integrated modules. The modules can be broadly
divided into three major sub-categories i.e. Patient Care, Support Services, and
Administrative Services. The modular fashion allows hospitals to choose the required
modules for its functions.

16. Technology & System

17. Features

18. Benefits of Medisoft HMS
Increase in revenues through online charge capturing and tracking of services.
Reduced operational costs through increase in productivity.
Better inventory management.
Increased productivity and elimination of human errors.
Integration with medical equipment.
Improved patient satisfaction through reduced turnaround time at points of care.
Improved decision making through availability of information across departments.
Integration of all modules resulting in smooth data flow.
Barcode, Smart Card, Biometrics and RF optionally on required service areas
Includes ICD – 9 Codes
HL 7 Compliant optionally
Accurate and Quick generation of bills/Reports
Auto Posting of interim bills in final bill at the time of discharge
Querying of IP/OP status at any point of time

19. Modules of Medisoft- HMS
PATIENT CARE ADMIN SERVICES SUPPORT SERVICES
OP Management Regn & Reception CSSD
IP Management Billing & Collections Radiology
Drug & Pharmacy Financial Accounting Laundry & Linen
Laboratory Equipment Diet and Kitchen
Maintenance
Nursing Station
Inventory
Appointments
Duty Roster
Medical Records
Payroll Management
Operation Theatre
Blood bank
Electronic Medical
Record-EMR

20. Registration & Reception
Registration is the primary function that creates and maintains the patient master
record. The reception module handles in-patient and outpatient registration and
admission.
It can handle enquiries about the patient's admission and discharge details, bed
census, and the patient's movements within the hospital. The Registration module
is an integrated patient management system, which captures complete and
relevant patient demographic details.
Inputs / Features: Outputs / Reports:
OP / IP Registration Visitor Enquiry
MLC Entry IP/OP Registration Register
Corporate Wise IP/OP Registration Register
Doctor Wise Registration List
Admission Discharge List
Ward & Bed wise In Patient status
Discharge Summary
MLC Register
Birth Register
Death Register

21. Appointments
The Appointments module covers the appointment fixing procedures for patients. It
covers all the details like allocating appointment slots as per doctor’s visit, making
appointments for the given slot. Blocking the appointments when the doctor is not
available.
Inputs / Features:
Doctor Availability Block
Doctor Timing Slot
Appointment Fixing
Outputs / Reports:
Appointment Status
Special Features/Functions of the Module:
Application allows fixing the appointment only on the available
timings and that is handled by the application.
Multi Slot facility for appointment fixing.
Blocking / Cancellation of appointments.
Facility to view the appointment status from the Doctor’s Desk.
Facility to fix representative / personal appointments

22. Out-Patient Management
This module allows the user to administer outpatients with clinical and
administrative functions. Generation of outpatient health card can be done. OP
details like OP No., Name, Address, Sex, Consulting Doctor and Referral Doctor
is captured in OP Management. Reports like Outpatient Register, Consultant
Wise patient listing and features like Clinic Management, Scheduling of Doctor
Appointment, Pre-Consultation and Consultation are available
Inputs / Features:
OP Review Entry
OP Consultation Entry
MLC Entry
Lab Orders
Medication
Outputs / Reports:
OP Register
Doctor wise OP Consultation List
Appointment Status
Patient Last Consultation View
OP Count Register

23. In-Patient Management
The inpatient module is designed to take care of all the activities and functions
pertaining to Inpatient Management. This module automates the day-to-day
administrative activities and provides instant access to other modules, which leads to
a better patient care. It provides comprehensive data pertaining to Admission of
Patients, Availability of beds, Estimation, Planned admission, Emergency admission,
MLC and so on. The Inpatient module also deals with bed transfers. Reports like
inpatient Register, Expected Discharge List, Discharge Summary are available
Inputs / Features: Outputs / Reports:
IP Consultations (Episode Tracking) IP Register
Doctor Notes Doctor Wise IP List
Doctor Orders Room Wise IP List
Order Execution Bed Transfer Report
Medication Occupancy Ratio
Bed Transfer Admission & Discharge List
Operation Posting IP Status Report
Discharge Entry Operation Posting Book Register
Birth Entry Patient Wise Consumption List
Death Entry
MLC Entry
Indent Processing

24. Billing & Cash Collection
This is the most important function that takes place in every hospital. The billing
module facilitates cashier and billing operations for different categories of patients,
and automatic posting of charges for different services such as lab tests, medicines
supplied, consulting fees, food and beverage charges, etc. This module captures
the Advance Receipts, Interim Bill Collection details, Credit Collections etc. User
can define new account heads and sub heads.
Inputs / Features: Outputs / Reports:
Account Head, Sub Heads and OP Receipt
Charge Class Definition OP Collection Report (Date wise)
Daily Collection Entry - OP Patients OP Collection Report (Number wise)
Lab Bill Entry OP Collection Report Summary
IP – Advance Entry Lab Receipt
IP – Interim Bill Entry Lab Bill
IP – Final Bill Entry Lab Collection Report (Date Wise)
Doctor Settlement Lab Collection Report (Number Wise)
Payment & Receipt Entry Lab Collection Report Summary
Advance Receipt

25. Billing & Cash Collection...contd
Advance Collection Report (Date Wise)
Advance Collection Report (Number Wise)
Advance Collection Report Summary
Approximate Final Bill Receipt
Final Bill Receipt
Final Bill Collection Report (Date wise)
Final Bill Collection Report (Number wise)
Final Bill Collection Report Summary Additional Features/Functions of
IP Bill Status Report the Module:
Interim Bill Split up Report Corporate Wise Tariff Definition
Pending Payment Collection Report Approximate Billing
Alerts on Advances and lab billing
Corporate wise Collection Report Data Export Option
Charge Class wise Report
Revenue Sub Head Wise Report
Debtor List – Pending Collections
Room Rent Charges
Cancelled Daily Collection Bills
Consolidated Daily Collections
Doctor Settlement Receipt
Doctor Wise Settlement Report

26. OP Clinical Consultation
General Consultation module allows tracking of clinical consultation of
patients for each specialty. It captures the following important patient
records information,
Complaints and History
Allergies & Disabilities
Past Illness
Lab results
Vital Signs
Medication
Lab Test Prescription
Order Execution
Final diagnosis
Chief Observations
Medial Record

27. Laboratory Management
This module enables the maintenance of investigation requests by the patient and
generation of test results for the various available services, such as clinical
pathology and X-ray. Requests can be made from various points, including wards,
billing, sample collection and the laboratory receiving point. The laboratory
module is integrated with the in-patient/ out-patient registration, wards and billing
modules
Investigation Report Outputs:
Result & Requisition Printing
Group-wise result printing Inventory Report Outputs
Test Summary Purchase Order Printing
Result Register Purchase Voucher Printing
Balance Test List Purchase Register
Department Wise Result Printing Supplier Payment list
Supplier Balance Payment
Issue Voucher
Issue Register.

28. Laboratory Management...Contd
MIS Report Outputs
Cash Register
Payment Due List
Expenses Summary
Bank Book
Stock Register
Reorder Level List
Referral Fee Register
Additional Features/Functions of the Module:
Group and Subgroup Definition of Lab tests
Package definition
Alerts on pending and completed requisition
SMS Messaging

29. Drug & Pharmacy Management
This module is most primary and important function that captures the entire
details of drugs. As most of the investment will be on drugs monitoring the drugs
purchase and sales details are most important. This module captures the
purchase inwards with related to its taxable rates, MRP, etc., Drugs Re-Order-
Level can be maintained based upon the sales movement.
Inputs / Features:
Opening Stock Entry
Purchase Order Entry Purchase Reports
Purchase Inward Entry Daily Purchase Summary
Purchase Payment Entry Purchase Register
Sales Bill Purchase Analysis
Sales Return Bill Supplier wise Purchase Report
Best Supplier
Purchase Order Printing
Purchase Inward Printing
Purchase Returns Printing
Purchase Payment Pending
Purchase Payment Report
Short Expiry List
Quotation Analysis Report

30. Drug & Pharmacy Management...contd
Sales Reports
Sales Report
Sales Summary
Sales Analysis MIS Reports
Sales Returns Report Stock Statement
Sales Returns Listing Non Billed Items
Debtors List Nil Stock Statement
VAT Sales/Purchase Register Reorder Level Reached List
Prescription Register
Schedule Register
Slow Moving Items
Product Flow Analysis
Margin Statement – (Item wise)
Supplier wise Item Report
Supplier wise Manufacturer Report
Credit Note Status

31. Nursing Station
The wards module takes care of in-patient consultation, discharge, transfer and
housekeeping. It deals with the maintenance of the wards, inter- and intra-ward
transfers and preparation of the discharge summary. It also covers Patient’s
Order executed details, Nursing notes IP Consultation Entry, Medication details,
Scheduling Oxygen charges (hourly charges, half day charges & Daily charges)
and Lab Requisitions.
Inputs:
Order Entry
Nurse Notes
Bed Transfer
Lab Requisitions
Outputs / Reports:
Patient Complaint / Diagnosis Report
Charge Scheduling
Patient wise Order Completed /
Discharge Entry
Pending Report
IP Consultations (Episode Tracking)
IP- Patient wise Doctors Visit List
Doctor Notes
Discharge Report
Doctor Orders
Room wise IP Listing
Medication

32. Medical Records System
This module enables complete storage of patients' medical records. The
complete hard copy of the history of a patient, along with diagnosis and
prescription can be maintained. Patient data can be viewed to identify and as per
the need of the doctor viz. disease, procedure, age, sex, and duration of stay.
Inputs / Features:
Physical Medical Report Document
Issue
MRD Document Returns Outputs / Reports:
Surgery Details List of Issue & Return of Medical
Master Index (ICD Code Entry) Record documents
ICD Code wise Report
Disease Index
Dr. wise Registration
Dr. wise Case Count
Surgery Details Report
Age wise Diagnosis Report
Case wise Registration Status

33. Surgery Management
This module deals with operation theatre activities such as pre-anaesthetic
check-ups, pre-anaesthetic notes generation, recording anaesthesia details,
maintaining the list of procedures for various operations, recording operation
details, and maintaining operation theatre schedules. This module covers the
Patient’s Operation executed details, Doctor notes, Surgeon Notes, Nursing
notes, Medication details, Lab Requisitions and Bed Transfer to ward.
Inputs / Features:
Surgery Details Entry
Surgery Equipment Usage Entry
Pre Operative Notes
Operation Episode Recording Outputs / Reports:
Bed Transfer OT Register
Lab Requisitions Operation Notes
Bed transfer Details
Surgery Schedule Register
Surgery Booking Register
Case wise Surgery Performed Report
Doctor wise Surgery Performed
Report
Equipment Usage Report

34. Blood Bank Management
The blood bank module provides information on the collection and storage of
blood, results of blood tests, cross-matching identifications, and transfusion
reactions. It also enables the maintenance of donor mailing lists and donation
ledgers.
Inputs / Features:
Donor Registration
Test Details
Screening Information
Blood Issue
Blood destroy Outputs / Reports:
Stock Register
Donor Register
Blood Destroy
Issue Register (External/Internal)
Rejection Register
AIDS Project Report
Screening Report
Compatibility Certificate /Blood
Matching reports

35. EMR
The Electronic Medical Record Module is a fully integrated knowledge
repository that caters to Medical and clinical records of patients. Medical
records of patients & MIS Details can be stored and retrieved at any point of
time. Then EMR will be web enabled and we would suggest the network to be a
VPN. The EMR could be viewed from any where by the authorized persons.
Features:
Allows Doctors , Management to log into the portal.
Patients demographic information, vital signs, allergies are
available online
Allows access to clinical information, diagnostics, consultation
medication history of patients
Patient Search with Various Search Strings
Previous Visit Details
Investigation Details Of Patient

36. CSSD Management
This module facilitates maintaining the entire activities of the Central Sterile
Supplies Department including details of instruments going for sterilization,
instruments sterilized, instruments supplied, and instruments received from
operation theatres/ wards. The autoclave register is maintained to record the
details of sterilization.
Inputs / Features:
Tray Master
Tray BOM
Tray Sterilization tracking
Tray Issue & Return Outputs / Reports:
Stock Register
Tray issue Register
Tray Return Register
Tray Consumable Usage Register
Item Missing/Damaged Register

37. Dietary & Kitchen Management
This module maintains the information regarding various diet routines of patients
and identifies the resources required to satisfy diet orders. Depending on the diet
orders and other requests from canteen, the kitchen order plan can be prepared
to decide the menu for the day.
Inputs / Features:
Menu with calories
Diet habits recording
Diet Calculation and Advice
Diet Order
Diet Issue Outputs / Reports:
Item Inventory Purchase Diet Advice
Item Issues to Kitchen Diet issue Register
Purchase Register
Stock Statement
Item issue to Kitchen Register

38. Inventory Management
This module maintains the needs of a inventory management system. It enables
users to generate purchase requisitions, receive quotations, make
recommendations, generate purchase orders etc. It reports on stock balances,
transfers, items with due expiry date, excess stock of items, etc.
Inputs: MIS Reports Purchase & Issue Reports
Item Master Daily Purchase Summary Daily Purchase Summary
Opening Stock entry Item Ledger Purchase Register
Purchase Order Entry Stock Statement Purchase Analysis
Purchase Inward Entry Slow Moving Items Supplier wise Purchase Report
Item Issue Non Moving Items Purchase Order Printing
Stock Transfer ABC analysis Purchase Inward Printing
Stock Adjustment Entry Purchase Order Track Purchase Returns Printing
Stock Adjustment Report Purchase Payment Pending
Purchase Payment Report
Quotation Analysis Report
Department Wise Issue
Register

39. Laundry & Linen Stock Management
Laundry activities, maintenance of linen and their status, requests for fresh
linen from wards and procurement of fresh linen can be done.
Inputs / Features:
Materials Master
Cloths master
Opening stock entry
Purchase inward entry.
Wash In Entry /Wash Out Entry
Outputs / Reports:
Stitch In entry / Stitch Out Entry
Item List
Item Damaged Entry
Wash In / Wash Out Register
Stitch In / Stitch Out Register
Purchase Register
Stock Register
Damaged Register
Issue Register

40. Equipment Maintenance
This module facilitates keeping track of medical equipments that are available
in a hospital. It facilitates job order/breakdown processing, preventive
maintenance and general operations thereby keeping this high-cost equipment
in good condition. It maintains the stock and status of the machine with its
purchase period, purchase value, damage details, salvage value etc… Also it
covers AMC Schedule, Preventive Maintenance History, MTBF, MTTR.
Maintenance of equipment by generating schedules for PM
Mean time between failure and Mean time to repair for analysis
Details on AMC’s
Breakdown analysis ( Completed / Not Completed )
Preventive maintenance tracking
Machine Insurance Details
Asset tracking
Contract Detail listing
Supplier Listing
Quotation Analysis

41. Finance & Accounts
The Financial Accounting module completely automates the financial
accounting requirements and procedures of the firm. This module gives
all kind of ledger creation facilities, vouchers posting and even Bank
Reconciliation facilities.
Cash Book / Day Book
Purchase Register
Sales Register
General Ledger
Sub Ledger
Trial Balance (GL)
Trial Balance (SL)
Profit & Loss Statement
Balance Sheet

42. Duty Roster Schedule Management
This module allows the user to schedule the shifts and work schedules
of the DOCTOR, NURSE, PARAMEDICAL, TECHNICIAN
PHARMACIST, OFFICE STAFF etc.
Leave particulars
Daily duty monitoring
Statistics-attendance , leave, absent, working days, permission
Time in / out entry

43. Payroll Management
This module automates pay calculations, printing of salary slips, salary
statements and PF statements, and provides monthly analysis of these
Payroll operations.
Inputs / Features:
Company Details
Department Details
Designation Details
Employee Details
PF Slabs
ESI Slabs
Earning /Deductions
Employee Earning and Deductions
Leave Entry
Payroll Processing
Misc. Deductions
Outputs / Reports:
Pay Slip Printing
New Advances
PF Statement
ESI
Advance Recovery
Bonus Statement

44. Clientele

45. Thank You