2. Objectives
•
•
•
•
Perform basic mouse operations
Start Windows and log on to the computer
Identify the objects on the Windows 7 desktop
Identify the programs in and versions of Microsoft
Office
• Start a program
• Identify the components of the Microsoft Office
Ribbon
Office 2010 and Windows 7: Essential Concepts and Skills
2
3. Objectives
•
•
•
•
•
•
Create folders
Save files
Change screen resolution
Perform basic tasks in Microsoft Office programs
Manage files
Use Microsoft Office Help and Windows Help
Office 2010 and Windows 7: Essential Concepts and Skills
3
4. Introduction to the Windows 7 Operating
System
• Windows 7 is the newest version of Microsoft
Windows, which is the most popular and widely
used operating system
• An operating system is a computer program (set
of computer instructions) that coordinates all the
activities of computer hardware such as
memory, storage devices, and printers, and
provides the capability for you to communicate
with the computer
• Windows 7 is used to run application software
Office 2010 and Windows 7: Essential Concepts and Skills
4
6. Scrolling
• A scroll bar is a horizontal or
vertical bar that appears
when the contents of an area
may not be visible completely
on the screen
Office 2010 and Windows 7: Essential Concepts and Skills
6
7. Logging On to the Computer
• Click the user icon on the Welcome screen to
either display a password text box or the
Windows 7 desktop
• If Windows 7 displays a password text box, type
your password in the text box and then click the
arrow button to log on to the computer and
display the Windows 7 desktop
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7
8. Logging On to the Computer
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8
9. The Windows 7 Desktop
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9
10. Introduction to Microsoft Office 2010
• Microsoft Office 2010 is the newest version of
Microsoft Office, offering features that provide
users with better functionality and easier ways to
work with the various files they create
– Microsoft Word 2010
– Microsoft PowerPoint 2010
– Microsoft Excel 2010
– Microsoft Access 2010
– Microsoft Outlook 2010
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10
11. Introduction to Microsoft Office 2010
– Microsoft Publisher 2010
– Microsoft OneNote 2010
– Microsoft InfoPath 2010
– Microsoft SharePoint Workspace 2010
– Microsoft Communicator
– Microsoft Web Apps
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12. Microsoft Office 2010 Suites
Office 2010 and Windows 7: Essential Concepts and Skills
12
13. Starting a Program Using the Start Menu
• Click the Start button on the Windows 7 taskbar
to display the Start menu
• Click All Programs at the bottom of the left pane
on the Start menu to display the All Programs list
• If the program you wish to start is located in a
folder, click or scroll to and then click the folder in
the All Programs list to display a list of the folder’s
contents
• Click, or scroll to and then click, the program
name in the list to start the selected program
Office 2010 and Windows 7: Essential Concepts and Skills
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14. Starting a Program Using the Start Menu
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14
15. Maximizing a Window
• Click the Maximize button next to the Close
button on the window’s title bar to maximize the
window
Office 2010 and Windows 7: Essential Concepts and Skills
15
16. The Word Document Window, Ribbon, and
Elements Common to Office Programs
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16
17. Displaying a Different Tab on the Ribbon
• Click a tab on the Ribbon to display it
Office 2010 and Windows 7: Essential Concepts and Skills
17
18. Minimizing, Displaying, and Restoring
the Ribbon
• Click the Minimize the Ribbon button on the
Ribbon to minimize the Ribbon
• Click Home on the Ribbon to display the Home
tab
• Click Home on the Ribbon to hide the groups
again
• Click the Expand the Ribbon button on the Ribbon
to restore the Ribbon
Office 2010 and Windows 7: Essential Concepts and Skills
18
19. Minimizing, Displaying, and Restoring
the Ribbon
Office 2010 and Windows 7: Essential Concepts and Skills
19
20. Displaying and Using a Shortcut Menu
• Right-click the Quick Access Toolbar to display a
shortcut menu that presents a list of commands
related to the Quick Access Toolbar
• Click Show Quick Access Toolbar Below the Ribbon on
the shortcut menu to display the Quick Access
Toolbar below the Ribbon
• Right-click the Quick Access Toolbar to display a
shortcut menu
• Click Show Quick Access Toolbar Above the Ribbon on
the shortcut menu to return the Quick Access Toolbar
to its original position
Office 2010 and Windows 7: Essential Concepts and Skills
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21. Displaying and Using a Shortcut Menu
Office 2010 and Windows 7: Essential Concepts and Skills
21
22. Customizing the Quick Access Toolbar
• Click the Customize Quick Access Toolbar button
to display the Customize Quick Access Toolbar
menu
• Click the command you wish to add to the Quick
Access Toolbar
Office 2010 and Windows 7: Essential Concepts and Skills
22
23. Entering Text in a Document
• With a blank document open in Microsoft Word,
type the text you wish to add
• Press the ENTER key to move the insertion point
to the beginning of the next line
Office 2010 and Windows 7: Essential Concepts and Skills
23
24. Creating a Folder
• Connect the USB flash drive to an available USB port
on the computer to open the AutoPlay window
• Click the ‘Open folder to view files’ link in the
AutoPlay window to open the USB flash drive window
• Click the New folder button on the toolbar to display
a new folder icon with the name, New
folder, selected in a text box
• Type the desired folder name, and then press the
ENTER key
Office 2010 and Windows 7: Essential Concepts and Skills
24
26. Expanding a Folder, Scrolling through
Folder Contents, and Collapsing a Folder
• Double-click the desired folder to display its
contents and display a black arrow to the left of
the folder icon
• Double-click the folder identifying your class to
collapse the folder
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26
27. Expanding a Folder, Scrolling through
Folder Contents, and Collapsing a Folder
Office 2010 and Windows 7: Essential Concepts and Skills
27
28. Switching from One Program to Another
• Point to the program button on the taskbar to see
a live preview of the window
• Click the program button or the live preview to
make the program associated with the program
button the active window
Office 2010 and Windows 7: Essential Concepts and Skills
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29. Saving a File in a Folder
• With a USB flash drive connected to one of the computer’s
USB ports, click the Save button on the Quick Access
Toolbar to display the Save As dialog box
• Type the file name in the File name text box. Do not press
the ENTER key after typing the file name
• If the navigation pane is not displayed in the dialog
box, click the Browse Folders button to expand the dialog
box
• Scroll to display the location to which you wish to save the
file
• Expand drives and folders as necessary to locate the
desired save location, and then double-click the folder in
which you wish to save the file
• Click the Save button
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30. Saving a File in a Folder
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30
31. Minimizing and Restoring a Window
• Click the Minimize button on the program’s title
bar to minimize the window
• If necessary, click the program button on the
taskbar to restore the minimized window
Office 2010 and Windows 7: Essential Concepts and Skills
31
32. Changing the Screen Resolution
• Right-click an empty area on the Windows 7 desktop to
display a shortcut menu that displays a list of commands
related to the desktop
• Click Screen resolution on the shortcut menu to open the
Screen Resolution window
• Click the Resolution button in the Screen Resolution
window to display the resolution slider
• If necessary, drag the resolution slider to the desired screen
resolution
• Click an empty area of the Screen Resolution window to
close the resolution slider
• Click the OK button to change the screen resolution
• Click the Keep changes button to accept the new resolution
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33. Changing the Screen Resolution
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33
34. Quitting an Office Program
with One Document Open
• Click the Close button on the right side of the
program’s title bar
• If necessary, save changes to the document
Office 2010 and Windows 7: Essential Concepts and Skills
34
35. PowerPoint
• PowerPoint is a complete presentation program that
allows you to produce professional-looking
presentations
–
–
–
–
–
–
–
–
–
Word processing
Outlining
Charting
Drawing
Inserting multimedia
Saving to Web
E-mailing
Collaboration
Preparing delivery
Office 2010 and Windows 7: Essential Concepts and Skills
35
36. Starting a Program
Using the Search Box
• Click the Start button on the Windows 7 taskbar
to display the Start menu
• Type the program name as the search text in the
‘Search programs and files’ text box
• Click the desired program name in the search
results to start the program
Office 2010 and Windows 7: Essential Concepts and Skills
36
37. Starting a Program
Using the Search Box
Office 2010 and Windows 7: Essential Concepts and Skills
37
38. The PowerPoint Window and Ribbon
Office 2010 and Windows 7: Essential Concepts and Skills
38
39. Entering Content in a Title Slide
• Click the label ‘Click to add title’ located inside the
title text placeholder to select the placeholder
• Type the presentation title in the title text
placeholder
• Do not press the ENTER key because you do not
want to create a new line of text
Office 2010 and Windows 7: Essential Concepts and Skills
39
40. Entering Content in a Title Slide
Office 2010 and Windows 7: Essential Concepts and Skills
40
41. Creating a New Office Document
from the Backstage View
• Click File on the Ribbon to open the Backstage
view
• Click the New tab in the Backstage view to display
the New gallery
• Click the Create button in the New gallery to
create a new Office document
Office 2010 and Windows 7: Essential Concepts and Skills
41
42. Creating a New Office Document
from the Backstage View
Office 2010 and Windows 7: Essential Concepts and Skills
42
43. Closing an Office File Using the
Backstage View
• Click File on the Ribbon to open the Backstage
view
• Click Close in the Backstage view to close the
open file without quitting the active program
Office 2010 and Windows 7: Essential Concepts and Skills
43
44. Opening a Recent Office File Using the
Backstage View
• Click File on the Ribbon to open the Backstage
view
• Click the Recent tab in the Backstage view to
display the Recent gallery
• Click the desired file name in the Recent gallery to
open the file
Office 2010 and Windows 7: Essential Concepts and Skills
44
45. Opening a Recent Office File Using the
Backstage View
Office 2010 and Windows 7: Essential Concepts and Skills
45
46. Excel
• Excel is a powerful spreadsheet program that
allows users to organize data, complete
calculations, make decisions, graph data, develop
professional-looking reports, publish organized
data to the Web, and access real-time data from
Web sites
– Workbooks and worksheets
– Charts
– Tables
– Web Support
Office 2010 and Windows 7: Essential Concepts and Skills
46
48. Creating a New Blank Office Document
from Windows Explorer
• In Windows Explorer, display the folder in which you
want to create the new Office document
• Right-click an open area in the right pane of the
folder window to display a shortcut menu
• Point to new on the shortcut menu to display the
New submenu
• Click the document type you wish to create on the
New submenu
• Type the desired file name in the text box, and then
press the ENTER key
Office 2010 and Windows 7: Essential Concepts and Skills
48
49. Creating a New Blank Office Document
from Windows Explorer
Office 2010 and Windows 7: Essential Concepts and Skills
49
50. Starting a Program from Windows
Explorer and Opening a File
• Display the folder window containing the file you wish to
open
• Right-click the file icon or file name to display a shortcut
menu
• Click Open on the shortcut menu to open the selected
file in the program used to create the file
Office 2010 and Windows 7: Essential Concepts and Skills
50
51. Unique Features of Excel
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51
52. Entering a Worksheet Title
• Click cell A1 to make it the active cell
• Type the worksheet title in the cell
• Click the Enter box to complete the entry
Office 2010 and Windows 7: Essential Concepts and Skills
52
53. Saving an Existing Office Document
with the Same File Name
• Click the Save button on the Quick Access Toolbar
to overwrite the previously saved file
Office 2010 and Windows 7: Essential Concepts and Skills
53
54. Access
• The term database describes a collection of data
organized in a manner that allows
access, retrieval, and use of that data
• Access is a database management system
– Software that allows you to use a computer to create a
database; add, change, and delete data in the
database; create queries that allow you to ask
questions concerning the data in the database; and
create forms and reports using the data in the
database
Office 2010 and Windows 7: Essential Concepts and Skills
54
56. Creating an Access Database
• If necessary, click the Blank database button in the
New gallery in the Backstage view to select the
template type
• Click the File Name text box, and then type the
desired database name
• Click the ‘Browse for a location to put your database’
button to display the File New Database dialog box
• Navigate to the desired save location
• Click the OK button to select the save location
• Click the Create button in the Backstage view to
create the database
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56
57. Creating an Access Database
Office 2010 and Windows 7: Essential Concepts and Skills
57
58. Opening an Existing Office File
• Click File on the Ribbon to open the Backstage
view
• Click Open in the Backstage view to display the
Open dialog box
• Navigate to the location of the file to be opened
• Click the file to be opened to select the file
• Click the Open button to open the selected file
and display the opened file in the current
program window
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59. Opening an Existing Office File
Office 2010 and Windows 7: Essential Concepts and Skills
59
60. Outlook
• Outlook is a powerful communications and
scheduling program that helps you communicate
with others, keep track of contacts, and organize
your calendar
• Electronic mail (e-mail) is the transmission of
messages and files over a computer network
Office 2010 and Windows 7: Essential Concepts and Skills
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62. Publisher
• Publisher is a powerful desktop publishing (DTP)
program that assists you in designing and
producing professional-quality documents that
combine text, graphics, illustrations, and photos
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64. OneNote
• OneNote is a note taking program that assists you
in entering, saving, organizing, searching, and
using notes
Office 2010 and Windows 7: Essential Concepts and Skills
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65. Renaming a File
• Navigate to the location of the file to be renamed
• Right-click the file to be renamed to display a
shortcut menu that presents a list of commands
related to files
• Click Rename on the shortcut menu to place the
current file name in a text box
• Type the new file name in the text box and then
press the ENTER key
Office 2010 and Windows 7: Essential Concepts and Skills
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67. Moving a File
• Navigate to the location of the file to be moved
• Display the folder in the navigation pane to which
you want to move the file
• Drag the file from the right pane to the desired
folder in the navigation pane
Office 2010 and Windows 7: Essential Concepts and Skills
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69. Deleting a File
• Navigate to the location of the file to be deleted
• Right-click the file to be deleted to display a
shortcut menu
• Click Delete on the shortcut menu to display the
Delete File dialog box
• Click the Yes button to delete the selected file
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71. Opening the Help Window
in an Office Program
• Click the Office program’s Help button near the
upper-right corner of the program window to
open the program’s Help window
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71
72. Moving a Window by Dragging
• Drag the window title bar to the desired location
Office 2010 and Windows 7: Essential Concepts and Skills
72
73. Resizing a Window by Dragging
• Point to the lower-right corner of the window
until the mouse pointer changes to a two-headed
arrow
• Drag the bottom border to display more of the
active window
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74. Obtaining Help Using the ‘Type words to
search for’ Text Box
• Type the search text in the ‘Type words to search for’
text box at the top of the program’s Help window
• Click the Search button arrow to display the Search
menu
• Select the desired option on the Search menu, and
then click the Search button arrow again to close the
Search menu
• Click the Search button to display the search results
• Click the desired link to view the Help document
• Click the Home button on the toolbar to clear the
search results and redisplay the Help home page
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75. Obtaining Help Using the ‘Type words to
search for’ Text Box
Office 2010 and Windows 7: Essential Concepts and Skills
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76. Obtaining Help Using the Help links
• Click the desired link on the Help home page to
display the associated page
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77. Obtaining Help Using
the Help Table of Contents
• With the program’s Help window open, click the
Home button on the toolbar to display the Help
home page
• Click the Show Table of Contents button on the
toolbar to display the Table of Contents pane on
the left side of the Help window
• Click the desired link to view a list of Help
subtopics
• Click the desired subtopic to view the associated
article
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78. Obtaining Help Using
the Help Table of Contents
Office 2010 and Windows 7: Essential Concepts and Skills
78
79. Using Windows Help and Support
• Windows Help and Support is available when
using Windows 7 or when using any Microsoft
program running under Windows 7
– Displays help for Windows 7
Office 2010 and Windows 7: Essential Concepts and Skills
79
80. Starting Windows Help and Support
• Click the Start button on the taskbar to display the
Start menu
• Click Help and Support on the Start menu to open
the Windows Help and Support window
• After reviewing the Windows Help and Support
window, click the Close button to quit Windows
Help and Support
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81. Starting Windows Help and Support
Office 2010 and Windows 7: Essential Concepts and Skills
81
82. Chapter Summary
•
•
•
•
Perform basic mouse operations
Start Windows and log on to the computer
Identify the objects on the Windows 7 desktop
Identify the programs in and versions of Microsoft
Office
• Start a program
• Identify the components of the Microsoft Office
Ribbon
Office 2010 and Windows 7: Essential Concepts and Skills
82
83. Chapter Summary
•
•
•
•
•
•
Create folders
Save files
Change screen resolution
Perform basic tasks in Microsoft Office programs
Manage files
Use Microsoft Office Help and Windows Help
Office 2010 and Windows 7: Essential Concepts and Skills
83