Finals in HRM

1. College of Management
Department of Management
University of the Philippines – Visayas
BM 221 Human Resource Management
TO : PROFESOR NICK BABIERA
University of the Philippines – Visayas
RE : FINAL EXAMINATIONS IN HUMAN RESOURCE
MANAGEMENT
Dear Sir:
Hereunder please find the answers of the undersigned to the final examination
questions for Human Resource Management.
Thank you, I remain
Very truly yours,
MARCELO AUGUSTO A. COSGAYON
Compare and Discuss Human Resource Management and Personnel Management __________ 2
Answers to Problem no. 2 ___________________________________________________________ 3
What are the salient features and Characteristics of the Civil Service?_______________________ 9

2. College of Management
Department of Management
University of the Philippines – Visayas
BM 221 Human Resource Management
CO M P A RE A N D DI S C US S HU M A N RE S O U RC E MA N A G E M E N T A N D
PE R SO N N E L MA N A G E ME N T
Personnel Management is an administrative function that exists to provide the
personnel needed for the activities of an organization and to manage the general employee-
employer relationship. It refers to that part of organization management that focuses on the
planning, organizing, compensating, integrating, and maintaining of a workforce for the
purpose of contributing to organizational goals. It is primarily concerned with finding the
right people for the job and includes the hiring and development of employees, selection and
matching of employee skills to the job, orientation and training, determination of wages and
salaries and other compensation, providing benefits and incentives, performance appraisal,
dispute resolution, and communication.
On the other hand, Human Resource Management is a function in organizations
designed to maximize employee performance for the attainment of the strategic objectives of
the organization, and encompasses a broader range of activities including Personnel
Management. Its main purpose is to ensure that the organization has the human capital it
needs to accomplish its goals, that is ensuring that people with the right set of knowledge,
skills, and abilities that can be used by an organization are used in the most productive way.
In effect, Human Resource Management is the new iteration of Personnel
Management, with increased scope and breadth from merely choosing and selecting the right
person for the job to finding and developing persons to become the right person for the job
and ensuring that that person stays in the organization by providing the proper
compensation for his efforts and providing benefits and incentives for excellent
performance.
Personnel Management is a predominantly administrative record-keeping function
that aims to establish and maintain equitable terms and conditions of employment while
Human Resource Management integrates the functions of Personnel Management with
organizational goals and, in addition, performs additional human resource developmental
activities.
In addition, the two differ in their approaches to the use of humans as a resource of
an organization. Whereas Personnel Management tends to put emphasis on established
practices, Human Resource Management gives more importance to values and mission. The
former creates rules, policies, procedures, and contracts and monitors compliance therewith
while the latter places more emphasis on results, relaxing the rules in cases of exigency and
in favor of following the spirit rather than the letter of the rules.

3. College of Management
Department of Management
University of the Philippines – Visayas
BM 221 Human Resource Management
AN S W E R S TO PR O B L E M N O . 2
Mission Statement: Academic Excellence in the service of the nation
and the global community through participatory, gender
responsive, empowering, and transformative development
praxis.
Vision: Justice, Peace, and Sustainable Well-Being shared by the
Filipino people and the global community (Katarungan,
Kapayapaan, and Likas-Kayang Kaginahawaang
Pinagsasaluhan ng Bayan at Sanlibutan)
Assume that you are the Chief Executive Officer/President/Chairman
of the Board of this academic institution called SCHOOL FOR THE FUTURE
and you have all the powers, the support, and the authority to implement
programs on Human Resource Management for this institution.
From that perspective, answer the following:
a. Based on the statements above (vision and missions statements), what
would be the fitting/appropriate philosophy or the core values for your
organization? Give at least five (5) core values and explain briefly.
An appropriate philosophy for the organization would be:
Empowering the weak through gender equality and social development
Core values:
1. Holistic Competitiveness – education, sports, and the arts par
excellence
2. Genuine Service – service driven by a genuine concern for
society, geared towards improvement and community
development.
3. Enlightened Nationalism – social work in the service of the
country and for the welfare of the Filipino people, motivated by
love of country and nationalism.
4. Gender Sensitivity – ensuring that the importance of the role of
women in society is recognized and their rights respected.
5. Community Development –development of the community
through personal and social transformation by encouraging the
participation of the individual in nation building and community
activity.

4. College of Management
Department of Management
University of the Philippines – Visayas
BM 221 Human Resource Management
b. Prepare an organizational structure and personnel requirements for the
school and provide the following:
i. Name of the Department
ii. Brief description of the functions of the department
iii. Name of Positions and their job descriptions
iv. Compensation/Salary Package
DEPARTMENT OF SOCIAL WORK AND COMMUNITY
DEVELOPMENT
Description:
Designed to provide students with an education that bridges the gap between theoretical knowledge and practice.
Functions:
 To provide training in social work and community development
 To develop young minds and inculcate a sense of nationalism and pride in the community and a desire to serve
 To apply, validate, and critique community development concepts, theories, approaches, strategies, and methods to
help communities address real life issues and problems
DEAN
Job Description:
 Primary responsibility to represent the views of the college faculty to all groups and persons external to the college,
particularly to the central administration of the university
 Administration and efficient conduct of the educational program of the college and for integrating the plans of the college
with those of the university
 Enforce policies and regulations adopted by the Board of Trustees of the university, the Office of the President, and the
college faculty
 Responsible for the academic, personnel, financial, and administrative affairs of the college
 Communicating the vision and goals of the college to the community and professional constituencies and seek public and
private funds to support the goals of the college
 Plans and directs university activities related to student services and campus life
 Coordinate admissions, health services, financial aid, housing, and social programs for students
 Responsible for serving as a point of information for students and responding to their needs
Compensation:
Salary Grade 30

5. College of Management
Department of Management
University of the Philippines – Visayas
BM 221 Human Resource Management
Administrative Officer College Secretary
Job Description:
 Monitor administration of all college accounts, control
the flow of funds, and forecast the relationship of
budgeted funds and current expenditures in major
accounts
 Provide guidance to college administrative and
management staff on all phases of budget development,
preparation, monitoring, and management; assist in
projection of budget needs and provide data on current
and prior years expenditures; assist the dean in
strategic planning for the college
 Maintain effective oral and written communications
process between college administrators and their staff
and the Office of the Dean regarding fiscal and other
matters
 Act as liaison between the college, accounting,
purchasing, and payroll departments; ensures college
compliance with University policy and procedures
 Act as liaison with the Human Resource Department
to ensure that proper procedures are following during
faculty and staff hiring, discipline, and termination
process
 Administer processes for inventory control,
disbursements, and staff continuing education programs
 Prepare and supervise the preparation of financial and
statistical reports
 Evaluate administration of fiscal, inventory, and other
systems developed to achieve institutional goals
regarding internal controls, overall administrative
efficiency, and fiscal policy compliance
 Develop and implement procedures within the college
the support internal control regarding all phases of
fiscal management including, but not limited to budget
preparation, assets control, expense authorization, and
reconciliation of college accounts
Job Description:
 Oversee and administer the day to day activities of
the office, develop policies, procedures, and systems
that ensure productive and efficient office operation
 Provide assistance and support to the Dean in
problem solving, project planning and management,
and development and execution of stated goals and
objectives
 Oversee and facilitate resources management and
administration procedures and documentation for the
Dean
 Performs research and analysis on specific issues as
required and independently prepare routine and non-
routine letters and reports that may be highly
sensitive and confidential in nature
 Serve as the primary point of administrative contact
and liaison with other offices, individuals, and
institutions in operational and programmatic matters
 Organize and facilitate meetings, conferences, and
other special events, coordinate and attend committee
meetings, and participate in committee discussions
 Coordinate the disposition and resolution of
individual problems and disputes involving faculty,
staff, students, and members of the general public, as
they arise
 Provides and oversees provision of staff support to the
office, to include handling personal and phone
interactions, maintaining calendars and travel
arrangements, screening, analyzing and maintaining
calendars and travel arrangements, screening,
analyzing, and responding to incoming
correspondence, handling day to day problems and
situations, and provision of secretarial support
Compensation
Salary Grade 23
Compensation
Salary Grade 20

6. College of Management
Department of Management
University of the Philippines – Visayas
BM 221 Human Resource Management
Chair, Social Work Chair, Community Development
Job Description:
 Administration and efficient conduct of the Social
Work aspect of the college and for integrating the plans
of the division with those of the college
 Enforce policies and regulations adopted by the college
 Responsible for the academic, personnel, financial, and
administrative affairs of the division
 Responsible for serving as a point of information for
students and responding to their needs
Job Description:
 Administration and efficient conduct of the Social
Work aspect of the college and for integrating the
plans of the division with those of the college
 Enforce policies and regulations adopted by the
college
 Responsible for the academic, personnel, financial,
and administrative affairs of the division
 Responsible for serving as a point of information for
students and responding to their needs
Compensation:
Salary Grade 25
Compensation
Salary Grade 25
PROFESSOR PROFESSOR
c. The SCHOOL FOR THE FUTURE is a government institution, it must
comply with the requirements of the Civil Service Commission. What will
be your policy on working hours and leave of absence for your employees?
State/discuss your answer briefly.
Working hours shall be from 7:00 AM to 5:00 PM with a one hour
lunch break, in accordance with existing rules and regulations promulgated
by the Commission on Higher Education and by the Civil Service.
Leaves of absence shall also be in accordance with existing Civil
Service rules and regulations wherein vacation leaves should be filed at least
twenty four (24) hours before, sick leaves on the day itself, and statutory
leaves such as Maternity, Paternity, Birthday, and those granted under RA
9048 or the Violence against Women and their Children Act.
All employees, except teachers, shall be entitled to 15 days vacation
and 15 days sick leave annually with full pay exclusive of Saturdays, Sundays,
and public holidays.1
Teachers shall be entitled to proportional vacation pay
of 70 days of summer vacation and 14 days of Christmas vacation.
1 Civil Service Commission Memorandum Circular no. 41, series of 1998 and Civil Service Commission
Memorandum Circular no. 14, series of 1999

7. College of Management
Department of Management
University of the Philippines – Visayas
BM 221 Human Resource Management
d. The SCHOOL FOR THE FUTURE needs one staff/employee/head,
prepare the following:
i. Qualification standards based on the requirements of the Civil
Service Commission. You may provide assumptions or theoretical
conditions to justify your points.
Qualification standards of College secretary:
1. Professional Civil Service eligible
2. Graduate of any four (4) year Bachelor of Science business course
3. At least five (5) years experience in administrative and clerical
work
ii. Prepare publication/notice of vacant position
SCHOOL FOR THE FUTURE
CAPIZ
URGENT HIRING
College Secretary
Item No. 006
 Must be Civil Service eligible
 Graduate of four year Bachelor of Science business course
 Must have at least 5 years experience in administrative work
 Monthly salary of ₱10,000.00 and additional incentives
Please send Curriculum Vitae to:
The Dean, School for the Future
Capiz, Philippines
e. Because the SCHOOL FOR THE FUTURE is a public institution, what
ethical standards and norms will you implement both within and outside
the campus in compliance with the concept of Public Trust and Public
Accountability?
The rules and regulations of the Civil Service Commission provide that all public
employees shall conform to the following ethical standards:
1. Commitment to public interest

8. College of Management
Department of Management
University of the Philippines – Visayas
BM 221 Human Resource Management
2. Professionalism
3. Justness and sincerity
4. Political neutrality
5. Responsiveness to the public
6. Nationalism and patriotism
7. Commitment to democracy
8. Simple living

9. College of Management
Department of Management
University of the Philippines – Visayas
BM 221 Human Resource Management
WH A T A R E T HE SA L I E N T F E A T U RE S A N D CHA RA C T E RI S TI C S O F T H E
CIV I L SE RV IC E ?
The salient features and characteristics of the Civil Service are:
a. Integrated rules on Philippine bureaucracy;
b. Appointments shall be made only according to merit and fitness;
c. The Civil Service Commission is the central personnel agency of the government
and is tasked to:
i. Establish a career service
ii. Adopt measures to promote morale, efficiency, integrity, responsiveness,
and courtesy in the civil service
iii. Strengthen the merit and rewards system
iv. Integrate all human resources development programs for all levels and
ranks
v. Institutionalize a management climate conducive to public accountability
d. Public office is a public trust and public officers and employees must, at all times,
be accountable to the people;
e. Personnel functions shall be decentralized, delegating the corresponding
authority to the departments, offices, and agencies where such functions can be
effectively performed;