How to prepare and present your work

SHARING
YOUR WORK
Mitzi Lewis
Magaly Rincón-Zachary

Agenda
• Presenting your work
• Design
• Oral presentations
• Poster presentations
• Bonus material
At the end of the presentation, I will share
a link to the slides

• Analysis: The analytical and practical
application of kinematics played a
fundamental role in the project.
Engineering students used their
knowledge of mechanisms, ergonomics,
and production value to design the giant,
moveable costumes and the intricate
puppets.
• Synthesis: The theater students were
charged with defining the context and
meaning that would convey the
appropriate emotion and meaning to the
audience. The knowledge, creativity, and
expertise of the theater students provided
a filter to inform and focus the efficiency
of the engineering design. The
development and practice of the skill of
synthesis resulted in a collaborative,
interdisciplinary process that affected
both parties.
• Evaluation: In the context of the
Bandersnatch project, evaluation required
that seemingly disparate disciplines
transfer information, ideas, and
inspiration. Engineering students had to
work with the global philosophy of their
peers in theater; theater students had to
assimilate engineered solutions into a
dramatic production that fostered and
preserved the intent of the production.
The final evaluation measured the end
product against the desired intent of the
production and communication of the
desired effect to the audience, and both
groups were deeply involved in this
evaluative activity.
However, quantifiable performance measures
are often useful to measure benefits—in this
case, those realized by the undergraduate
theatre and engineering participants.
Evidence which supports this is provided by
the reception to the Bandersnatch production.
Engineering students were recognized by the
Kennedy Center American College Theater
Festival (KCACTF) Region VI with the top
award in their area of design, the Allied Design
and Technology Award. This special award
included an invitation to present their work at
the national convention of the United States
Institute of Theatre Technology in California.
The McCoy School of Engineering was
recognized at the state level of KCACTF for
excellence in Meritorious Achievement. The
theater students as well as the production
itself were honored by becoming one of six
plays selected from the states of Arkansas,
Louisiana, Missouri, New Mexico, Oklahoma,
and Texas to perform at the Region VI Festival
and, subsequently, earned the “Distinguished
Production of a New Work award” at the
Kennedy Center for the Performing Arts
national convention in Washington, DC.
Finally, the theatre faculty member, Brandon
Smith, was honored as a Distinguished
Director for 2011. It is doubtful that these
nation-wide honors would have been received
if the project had not been through the fires of
rigorous analysis, synthesis, and evaluation.
Additionally, the project became a vehicle for
learning and campus-wide involvement in UR.
It built relationships that will last a lifetime.
To date, 70 undergraduate students have
participated in UGROWsummer workshops
including nine students in the Fine Arts
College. Since students show such a positive
response to the UGROWexperience, students
across MSUcampus inquire about the
program and how they can participate. Thus,
the program has extended beyond the STEM
disciplines and the arts to social and applied
sciences and humanities.
Based upon the testimonials and evidence in
the preceding narrative and the supporting
literature, it is felt that the potential for
transformative change in the educational
experience of the undergraduate participants
is fostered by the UGROWconstruct.
Specifically noteworthy is the broader impact
that firsthand witness of the results may
inspire faculty to contemplate and, if
appropriate, alter and expand their own
research directions, as experienced by Dr.
McDonald, which is reinforced by the literature
(Young, 2008). When researchers in the
sciences partner with researchers in the arts,
the narrow boundaries that are often
experienced in the sciences (Schantz, 2008)
can be expanded. At the same time, the
expansive scope of projects in the arts and

CONTRAST
REPETITION
ALIGNMENT
P

CONTRAST
REPETITION
ALIGNMENT
PROXIMITY

carrots
milk
lettuce
bananas
vegetables
meat
chicken
tomatoes
grapefruit
dairy
peppers
apples
napkins
eggs
paper
cucumber
hamburger
fruit
cheese
paper towels
potatoes

Vegetables
carrots
lettuce
tomatoes
peppers
cucumber
potatoes
Fruit
bananas
grapefruit
apples
Meat
chicken
hamburger
Dairy
milk
eggs
cheese
Paper
napkins
paper towels

Oral presentation elements:
First slide
• Title
• Your name
• Your mentor
• Affiliation

Legacy: Remember, Honor, Serve
Neneh Abbey, Alexandra McClung, Eric
Smith, Brandi Stroud, Brady Tyler
Professor: Jim Gorham
Course: Senior Production

Legacy:
Remember, Honor, Serve
Neneh Abbey, Alexandra McClung, Eric

Legacy:
By Neneh Abbey, Alexandra McClung, Eric

Legacy:
Neneh Abbey
Alexandra McClung
Eric Smith
Brandi Stroud
Brady Tyler

Sans-serif tends to be
easier to read
on a screen
Serif tends to be harder
to read on a screen

12-point font
18 point font
24 point font
36 point font
48 point font
60 point font
72 point font
96 point font

Everything
should be
as simple
as possible
but not
simpler

Oral Presentations
Microsoft PowerPoint

PowerPoint is a
VISUAL aid not a
TEXTUAL aid

Are you giving a
document or a
presentation?

You will get 6X better recall if you
use visuals to support what you say

0%
50%
100%
Oral Visual Oral & visual
Source: http://www.brainrules.net/vision

Recognition doubles when pictures
are used instead of text

Recognition doubles when pictures
are used instead of text
Source: http://www.brainrules.net/vision

Oral Visual
Oral &
visual
Series1 10% 35% 65%
10%
35%
65%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Percent
Series1

0%
50%
100%
Oral Visual Oral & visual

Your turn:
Organize your assets
• Create a folder for your PPT project
• Put copies of any files you will be using
in the PPT in this folder
• Save the folder for use on a different
computer

Your turn:
Create and import a chart
• Create chart in Excel
• Remove chart clutter & format for
presentation
• Copy chart from Excel
• Paste chart into PowerPoint

Files formats:
Raster vs. vector
.tiff .jpeg .gif
.png .bmp
.emf .eps .wmf
.svg .ai

Check to see what output
formats your software
supports

Embed video (instead of linking to
it online) so you don’t risk this:

Buffering
Please stand by
or this:

Video formats supported by
PowerPoint 2007
• .wmv (Windows Media Video)
• .mpg or .mpeg (Moving Picture Exports
Group
• .avi (audio video interleave)
• .asf (advanced streaming format)
• .mp4 is supported by PowerPoint 2010

Steps to insert video
on a slide
1. Put a copy of the video in your PPT
project folder
2. Open your PPT file
3. Select slide where you want video to play
4. Click InsertVideo and select the file
5. Position video on slide
6. Choose playback (automatic or on click)
7. Test

Design for the person
in the back of the room

 Pick a simple theme
 Keep your slides simple
 Apply design principles
(CRAP)
 Use visuals that support
your message
 Save often

Steps to take your
presentation on the road
1. Spell check and proofread (a printout can
help with this): ReviewSpelling

SHARING
YOUR WROK
Mitzi Lewis
Magaly Rincón-Zachary

Steps to take your
1. Spell check and proofread (a printout can
help with this): ReviewSpelling
2. Test your presentation from beginning to
end on a big screen: Slide ShowFrom
Beginning
3. Save your presentation and a backup (belt
and suspenders) (you should be saving all
along the way)

Steps to take your
4. Optimize compatibility:
FileInfoOptimize Compatibility
5. Save a compressed version:
FileInfoCompress Mediapick
appropriate quality
6. Add your info to the file properties:
FileInfoProperties

Steps to take your
6. Click FileSave
7. Close PPT
8. Copy PPT project folder to jump drive
9. OR right click and zip folder then copy
zipped file to jump drive

Source: Michael Alley, http://www.writing.engr.psu.edu/presentations/speaking.pdf

Source: Schmidt, 1989; http://www.writing.engr.psu.edu/presentations/speaking.pdf

Source: Alley et al., 2006; http://www.writing.engr.psu.edu/presentations/speaking.pdf

Source: Shawn Mullen, https://www.training.nih.gov

Results
0
100
200
300
400
500
600
Protein(mg/dL)
N = 23
Trial 2
Trial 1
• 50 uM of study drug with 40 min incubation at 34o C
• Gel electrophoresis
• Western blot analysis
• Study drug increases protein expression as opposed to wild type

Study drug stimulates protein expression
0
200
400
600
ProteinExpression(mg/dL)
N = 23
Study drug InhibitorWT
17 kD

Your oral presentation
• Has elements of a scientific paper
published in scientific journal
• Mini scientific paper presented orally

Oral presentation elements
• Introduction
• Materials & methods
• Results
• Discussion
• Conclusions
• Further studies
• Literature cited or references
• Acknowledgements

Introduction
• Background (properly cited)
• Significance of your study or investigation
• Hypothesis
• Objectives

Materials & methods
IF EXPERIMENTAL IF THEORETICAL
Brief description of
procedures, materials,
etc. (general, not in
detail)
Principles on which
your study are based

Oral presentation elements
• Results
• Discussion
• Conclusions
• Further studies
• Questions

Questions to ask yourself
• What are the key points I want the audience to
know?
• Have I communicated them as simply as
possible, but not simpler?
• Do I have one message per slide?
• Have I used visuals to support my message?
• Have I applied design principles effectively?
• Does every image or word help convey my
message?

Oral presentation
delivery tips: Audience
• Why should they care?
• Grab their attention at beginning—connect
with them
• Make eye contact
• Talk, don’t read
• Dress with respect for them
• Be enthusiastic
• Practice, practice, practice, especially
attention material and concluding remarks

Resources you may check
―Designing effective scientific presentations‖ by Susan
McConnell
http://www.ibioseminars.org/lectures/bio-techniques/susan-
mcconnell.html
―Talking science: Designing and delivering successful oral
presentations‖ by Shawn Mullen
https://videocast.nih.gov/Summary.asp?File=17746&bhcp=1
―Rethinking the design of presentation slides‖ by Michael Alley
http://www.writing.engr.psu.edu/presentations/speaking.pdf

Poster Presentation
Microsoft PowerPoint

Your poster presentation
• As the oral presentation, has elements
of a scientific paper published in
scientific journal
• Every other week a student will update
the UGROW Poster Display
– North entrance of Bolin

A good poster
• Good science
• Uncluttered
• Organized
• Well designed/visually appealing
• Legible
• Easy to read
• Brevity of text
• Straightforward

Typical poster elements
• Title
• Your name
• Your mentor
• Affiliation

Typical poster elements
• Abstract
• Introduction
• Materials & methods
• Results
• Discussion
• Conclusions
• Further studies

Poster elements:
Abstract
• Short summary ( 250 words) written as
a single paragraph
– hypothesis tested
– objectives
– methods
– results
– conclusions
• Write it last

Poster elements:
Results
• Graphs & tables must
– be numbered in consecutive order
– have titles
– have labels or legends
– a narrative that describes the result(s)

Poster guidelines
• The UGROW Board
– First floor of the Bolin Science Building, at
the north entrance.
– 94‖ x 45‖
– 36‖ x 48‖ (common)

Poster guidelines
from the NIH
• Font size
– Title: >72 pts
– Section heading: 48 pts
– Figure heading: 20 pts
– General text: 28 pts
– Text for labels: 20 pts
• Paragraph text: left align

Award-winning poster with
critique
http://www.ncsu.edu/project/posters/examples/Flo
under/

Create your poster
• Save a copy of the PowerPoint poster
template from Dropbox to your computer
• Set up your workspace
– View  Ribbon
– View  Toolbars  Standard & Formatting
– View  Guides  Snap to Grid & Shape
• Create text boxes for each heading and
each element

Create your poster
• Be consistent (repetition) with formatting
(heading and paragraph size, font, etc.)
• Group (and ungroup) elements
– Select elements using <shift><click> or by
clicking and dragging
– Arrange  Group (or Ungroup or Regroup)

Create your poster
• Insert images—preferred format (in
general, check with your printer):
TIFF for pictures, EMF or EPS for graphics
• Image resolution for printing: 150-300 ppi
• To constrain proportions, hold down the
<shift> key when resizing
• Print on 8½‖ X 11‖ to proofread: File
 Print  Scale to Fit Paper

Update details in your
profile

Instead of this:
http://www.slideshare.net/m.lewis/how-
to-prepare-and-present-your-work
You can share this:
http://bit.ly/ugrow2013
Or even this:

LINK TO TODAY’S
PRESENTATION:
http://bit.ly/ugrow2013
or

Dr. Michael Alley
http://www.writing.engr.psu.edu/presentations/speaking.pdf
Before and after sources

―frustration‖ by Rueben Stanton, http://www.fotopedia.com/items/flickr-2157057475
―Is time running out?‖ by thinkpanama
http://www.flickr.com/photos/23065375@N05/2247354510/
―relax, it’s a holiday‖ by Bart van Maarseveen
http://www.flickr.com/photos/bart_/907256885/
―sleeping students‖ by Love Krittaya
http://commons.wikimedia.org/wiki/File:Sleeping_students.jpg
―audience listens‖ by Robert Scoble
http://www.flickr.com/photos/scobleizer/6293322182
―Arts Combinatòries project presentation‖by Kippelboy
http://commons.wikimedia.org/wiki/File:Arts_Combinat%C3%B2ries_project_present
ation_at_Fundaci%C3%B3_T%C3%A0pies.JPG
―poster presentation‖ by International Livestock Research Institute (ILRI)
http://www.flickr.com/photos/ilri/8515571106/
pictures vs. text graph by John Medina http://www.brainrules.net/vision/?scene=1
Albert Einstein by Oren Jack Turner
http://commons.wikimedia.org/wiki/File:Albert_Einstein_Head.jpg
raster vs. vector by By Bitmap_VS_SVG.svg: Yug, modifications by 3247 derivative
work: Tiger66 http://commons.wikimedia.org/wiki/File%3ABitmap_VS_SVG_Fr.svg
―belt‖ by Heinrock http://www.flickr.com/photos/heinrock/457560600/
―Suspender round up‖ by Stacey Byrne
http://www.boyohboyohboycrafts.com/2012/05/suspender-round-up.html
Matlab website screenshot http://www.mathworks.com/help/matlab/ref/print.html
Image sources

Alley, Michael, Madeline Schreiber, Katrina Ramsdell, and John Muffo.
2006. "How the design of headlines in presentation slides affects audience
retention," Technical Communication, 53(2), 225-234.
Harrington, Richard, and Rekdal, Scott. (2007). How to wow with
PowerPoint. Berkley, CA: Peachpit Press.
Line, Brandon. (2011). ―Raster vs. vector graphics and graphic file formats.‖
http://www.siteimpulse.com/blogen/raster-vs-vector-graphics-and-graphic-
file-formats/
Medina, John. (2009). Brain Rules. Seattle, WA: Pear Press.
MR-Center. (n.d.) ―Image file formats & working guidelines.‖
http://mr.imaging-ks.nu/file_formats.htm
Schmidt, Cynthia. December 1989. ―Methods to reduce sulfur dioxide
emissions from coal-fired power plants.‖ Austin, TX: University of Texas.
Williams, Robin. (2008). The non-designer’s design book (3rd ed.).
Berkley, CA: Peachpit Press.
Other sources

Presentation:
http://bit.ly/ugrow2013 or
Contact info:
Email: mitzi.lewis@mwsu.edu
Twitter: @mitzilewis

How to prepare and present your work

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