1. PROOFREADING
What’s it all about?
Prepared by Pat Crawford for the Sunset Jr. High Business Department

2. Introduction
 In this lesson you will learn:
– What proofreading is
– Who does proofreading
– Why proofreading is done
– How proofreading is done
– Commonly used proofreading marks

3. Introduction (Cont.)
 After this lesson you will be able to
– Proofread a document and apply appropriate
proofreading marks
– Correctly key a document that has proofreading
marks applied to it
– Accurately identify common proofreading marks

4. All About Proofreading
 Proofreading is checking copy for
– Accuracy
 Spelling, grammar, punctuation, etc.
– Impression
 Tense, tone, intent
– Professionalism
 Overall appearance, clarity, conciseness

5. Who Proofreads and Why
 Authors (You and I)
– Ensure accuracy
– Prevent giving a bad impression
– Help put best foot forward
 Business professionals
– Ensure the message is clear, concise, and
accurate
– Give the reader a good impression of the
company
– Ensure proper response and avoid legal issues

6. How Do You Proofread
 Prepare for the task
– Clear your work area
– Remove distractions
 Read for understanding
– Ask yourself what the author’s intent is
– Does the correspondence make sense
– Are there spelling or punctuation errors
– Does it flow smoothly
 Read before changing content

7. Common Proofreading Marks

8. Proofreading Links
 http://www.inkwelleditorial.com/proofreaders_mark
 http://www.m-w.com/mw/table/proofrea.htm
 http://www.colorado.edu/Publications/styleguide/sy