NIH Public Access Policy at UCLA - Fall 2012

Lisa Federer,
Health and Life Sciences Librarian
Louise M. Darling Biomedical Library

 Rationaleof the policy
 Complying with the policy
• Addressing copyright
• Submitting articles
• Citing PMCID
 Gettingadditional help
 Questions

One of NIH’s goals is

“to expand the knowledge base in medical and
associated sciences in order to enhance the
Nation's economic well-being and ensure a
continued high return on the public investment in
research”

http://www.nih.gov/about/mission.htm

One of NIH’s goals is

“to expand the knowledge base in medical and
associated sciences in order to enhance the
Nation's economic well-being and ensure a
continued high return on the public investment
in research”

http://www.nih.gov/about/mission.htm

The policy applies to any manuscript that:
 Is peer-reviewed;
 Is accepted for publication in a journal on
or after April 7, 2008;
 Arises from any NIH funding (direct
funding, NIH contracts, NIH employees)

http://publicaccess.nih.gov/determine_applicability.htm

 Address copyright
 Submit article to PMC
 Include PMCID in citations

Read your copyright transfer agreement! It
must allow:
 For submission of final, peer-reviewed
manuscript upon acceptance of
publication;
 For an embargo period of no longer than
12 months after publication.

http://publicaccess.nih.gov/address_copyright.htm

Unsure? Insert the following addendum:
Journal acknowledges that Author retains the right to provide
a copy of the final manuscript to the NIH upon acceptance
for Journal publication, for public archiving in PubMed
Central as soon as possible but no later than 12 months
after publication by Journal.

http://publicaccess.nih.gov/FAQ.htm#778

UC authors must also enclose a copy of the
Tucker Letter from William Tucker.

The Tucker Letter can be found on the
UCLA Library website at:
http://www.ucop.edu/raohome/cgmemos/08-05a.pdf

PubMed Central is NIH’s free full-text
repository for peer-reviewed research
reports.

There are four methods by which articles
may be submitted to PMC.
 Method A: journal deposits final published articles in
PubMed Central without author involvement
 Method B: author asks publisher to deposit specific final
published article in PMC
 Method C: author deposits final peer-reviewed
manuscript in PMC via the NIHMS
 Method D: author completes submission of final peer-
reviewed manuscript deposited by publisher in the
NIHMS

http://publicaccess.nih.gov/submit_process.htm

http://publicaccess.nih.gov/submit_process.htm

Check NIH’s list to see if your journal deposits

http://publicaccess.nih.gov/submit_process_journals.htm

Some publishers have an arrangement with
NIH to deposit specific articles on request.
 Author must request a specific article be
deposited
 Publishers usually charge a fee
 See NIH list of participating publishers

http://publicaccess.nih.gov/select_deposit_publishers.htm#b

The author (or designee) must begin this
process.
 Deposit manuscript in NIHMS
 Approve PMC-formatted manuscript
 NIHMS will receive an email with PMCID
once assigned

http://publicaccess.nih.gov/submit_process.htm#c

In some cases, the publisher submits the
peer-reviewed manuscript to NIHMS, but the
author must complete the process.
 Publisher provides author’s contact
information to NIHMS
 NIHMS will notify author when manuscript
files are ready for review

http://publicaccess.nih.gov/submit_process.htm#d

Several websites allow you to look up a
journal’s policies
 NIH website
(http://publicaccess.nih.gov/submit_process_journals.htm)

 SHERPA/RoMEO list
(http://www.sherpa.ac.uk/romeo.php)

 If
not on either list, check the journal’s
website

You must include the PubMed Central ID
(PMCID) when:
 citing an article in NIH applications,
proposals, and progress reports
 the article was authored or co-authored by
you OR arose from your NIH award

If a PMCID is not yet available:
 For Method A or B use “PMC Journal in
Process” citation:
Sala-Torra, O., et al., Connective tissue growth factor (CTGF)
expression and outcome in adult patients with acute lymphoblastic
leukemia. Blood. 2007 April 1; 109(7): 3080–3083. PMCID: PMC
Journal - In Process
 For Method C or D use NIHMSID up to 3
months after publication date:
Cerrato A, Oliver B. Genetic interactions between Drosophila
melanogaster menin and Jun/Fos. Dev Biol. In press. NIHMSID:
NIHMS44135

http://publicaccess.nih.gov/citation_methods.htm

If you do not have the PMCID:
 Find the PMCID from PubMed
(http://www.nlm.nih.gov/pubs/techbull/so08/so08_skill_kit_pmcid.htm
l)

 Use PMID/PMCID converter
(http://www.ncbi.nlm.nih.gov/sites/pmctopmid)

 Findan embargoed article in PMC by
using the Limits function

Use MyNCBI’s My Bibliography Award View
to manage compliance
 A red dot indicates that an article is non-compliant.
 A yellow dot means that the citation has been submitted to NIHMS
and is in process.
 A green dot indicates that the citation is compliant. The PubMed
Central ID (PMCID) number displays in this status.
 A question mark indicates that compliance with the NIH Public
Access Policy cannot be determined without additional information.
Click on the question mark icon or the "Edit Status" link to enter
supporting information for the citation.
 Articles that were accepted for publication prior to April 7, 2008 and
citations that are not journals are not covered by the NIH Public
Access Policy. These citations will be marked as N/A for Not
Applicable

http://www.nlm.nih.gov/pubs/techbull/ma11/ma11_myncbi_redesign.html

http://www.ncbi.nlm.nih.gov/books/NBK53595/

The grantee is ultimately responsible for
ensuring that they are compliant with the
policy. Failure to comply could affect future
funding.

http://publicaccess.nih.gov/policy.htm

If you have any questions about the NIH
Public Access Policy, the Library can help!
 Biomedical Library Reference
Email biomed-ref@library.ucla.edu

 Scholarly Communications and Licensing
http://www.library.ucla.edu/copyright-publishing-contact-us

 Library guide to NIH Public Access Policy
http://guides.library.ucla.edu/nih

NIH Public Access Policy at UCLA - Fall 2012

NIH Public Access Policy at UCLA - Fall 2012

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