Meeting Planning Made Simple by Conference Direct at some of the most sought after venues in the world.

1. Meeting Planning
Made Simple
 ConferenceDirect Overview
 Services Provided
 ConferenceDirect Difference
 Customer Testimonials
 ConferenceDirect Experience

2. About ConferenceDirect
Why is ConferenceDirect one of the fastest growing full-service meeting
solutions companies in the industry?
 We deliver value
 We save time and money
 We secure some of the most sought after
conference venues around the world
…and some of our services are at
no cost to you!
Our goal is to provide outstanding service with cost-effective solutions.
With ConferenceDirect working as a part of your team, your event will
run seamlessly and you can focus on what you do best.
Here’s how…

3. Services Provided

4. Site Selection &
Contract Negotiation
Because we book thousands of events worldwide each year, we’ve built solid
international industry relationships. These associations are most beneficial
when it comes time to negotiate. And because hotels compensate us directly,
there is no cost to you for these services.
 Single Point of Contact
 Site Inspection Assistance
 Comprehensive Analysis
 Savvy Negotiators
 Worldwide Representation
 Extensive Product Knowledge

5. Conference Management
Conference management is about effective planning, and analyzing the
meeting environment in order to make sure it is appropriate for your event.
At ConferenceDirect, our approach to conference management is simple…
we strive to exceed our customer's goals.
 Audiovisual Coordination & Price Negotiation
 Coordinating Destination Management Details
 Food & Beverage Coordination & Price Negotiation
 On-site Logistics
 Arranging Speakers
 Exhibit Management

6. Housing Management
Our team is here to help you meet your mark at each hotel with effective
room block management. We will develop a strategy to fit your individual
needs. Real-time, accurate reporting puts you at ease that there will be no
surprises. Let us help you reduce slippage and avoid attrition by
connecting Housing with Registration.
 Dedicated Managers
 Electronic Transfers
 Onsite Audits
 Accurate Reporting
 Registration Linked with Housing

7. Registration Services
Create a first-class impression with your attendees through a quality
registration experience. ConferenceDirect knows the right technology to
make your meeting’s attendee management simple and flexible. From
standard registrations to 100% customized attendee management software,
we’re here for you.
 Knowledgeable Staff
 Attendee Communication
 Online Financial Processing
 Customized Software

8. ConferenceDirect
Difference
Proven Ways We Will Save You Time and Money
On Your Next Event, Meeting or Conference

9. ConferenceDirect Difference
§ Pre-negotiated Standardized Contracts
§ Cost Savings Reports
§ Extensive Buying Intelligence
§ Broad Range of Hotel Brands
§ Comprehensive Site Selection Analysis
§ Customer History Form

10. 1. Pre-negotiated
Standardized Contracts
What most people don’t
realize is that there are over
60 negotiable terms in a hotel
contract. We have negotiated
contracts with participating hotel
chains to secure the most favorable
terms possible .
 No Add-on Clause
 Favorable Attrition Clause
 Pre & Post Group Room Rates QuickTime™ and a
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 Special Cancellation Terms
 Group Rates After Cut-off Date

11. 1. Cost Savings Reports
COST SAVINGS REPORT Our detailed Cost Savings
Reports break down the
City: City 1 City 2
Hotel: Hotel 1 Hotel 2
financial savings of working
Initial Rate Quote: $149 $140 with ConferenceDirect.
Contracted Rate: $129 $125
Savings per Room: $20.00 $15.00
In addition, you’ll achieve
Total Guestrooms Contracted: 1707 1225
Savings on Guestrooms: $34,140 $18,375
internal cost-savings by
Staff Rate: $64.50 $62.50 working with ConferenceDirect.
# Staff Room Night: 70 25
Savings on Staff Rooms: $4,515 $1,562.50
Comp Room Nights: 45 25
Savings on Comp Room Nights: $8,393.40 $3,125
Other Cost
$3,450 $625
Saving Elements:
Misc. Savings: $1,200 $460
HOURS WORKED: 250 200
COST SAVINGS: $51,698 $24,148
TOTAL TIME SAVINGS: 450 Hours
TOTAL COST SAVINGS: $75,846

12. • Extensive Pricing Intelligence
 Proprietary Pricing
Intelligence Database
 Contract Terms of More
Than 20,000 Events
 New Meeting Booked
Every 20 Minutes
 More Than 5,000 New
Events Added Each Year

13. 1. Broad Range of Hotel Brands
There are 58,000 hotels in
the United States, and
because we’re truly
independent, we represent
all of them.
This gives you a diverse and
comprehensive set of
options when it comes to
choosing the best venue for
your event.
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14. • Comprehensive
Site Selection Analysis
Site Selection Analysis
RESEARCHED AVAILABLE
–
Doubletree Hotel Atlanta-Buckhead Atlanta, Georgia Guest Rooms: 230
Dates Availab
le Function S p ce
a F&B Distance to Airport
· Can you accommodate all · Avg. Continental 25 Minutes from Hartsfield
9/ 24/ 2 07 - 9/ 26/
0 2007, of the meeting space Breakfast: $13.95 Airport
1st Option requirements? Yes · Avg. Buffet Breakfast:
· Single Rate: $139.00 $16.95 Features and Amenities
· Double Rate: $139.00 Function S p ce
a · Avg. Lunch: $24.00 · Pool On-Site - Not
Comments · Avg. Dinner: $35.00 Available
Additional Room Ra te · Meeting space is no charge · AM Break: $7.50 · Airport Shuttle Fee: $36.00
I nformation based on your scheduled F & · PM Break: $7.50 Roundtrip
· Additional Person Fee: B. I can secure for a 24 hold · Service Charge Food & · Self Parking Fee: $15.00
No Charge as well. Beverage: 21 % Per Night
· Occupancy Tax: 8 % · Additional Tax: 8 % · Valet Parking Fee: $19.00
· Room Tax: 7 % Per Night
· High Speed Internet: F&B Com ments · Health Club/Fitness
$9.95 / 24 hrs. · No food & beverage Center: No Charge
· 800 Call Charges: minimum. · Taxi Fare: $45. One Way
$.10 / min. after 1 hr.
(Report Continued)

15. • Comprehensive
Site Selection Analysis (Continued 1)

16. • Comprehensive
Site Selection Analysis (Continued 2)

17. • Comprehensive
Site Selection Analysis (Continued 3)
Site Selection Analysis
RESEARCHED AVAILABLE
–
InterContinental Hotel Atlanta-Buckhead Atlanta, Georgia Guest Rooms: 422
Dates Availab
le Function S p ce
a F&B Distance to Airport:
· Can you accommodate all $2500 Minimum F&B 30 Minutes from Hartsfield
9/ 24/ 2 07 - 9/ 26/
0 2007, of the meeting space requirement. Airport
1st Option requirements? Yes
· Single Rate: $219.00 Avg. Continental Breakfast: Features & Amenities
· Double Rate: $219.00 $19.00 · Airport Shuttle Fee: $35
· Suite Rate: $289.00 Function S p ce
a Avg. Lunch: $28.00 Roundtrip
Comments Avg. AM Break:.$8.00 · Self Parking: $7/day
Additional Room · Meeting space of Avg. PM Break: $8.00 · Valet Parking: $/day ·
Rate I nformation 1,000 sq ft. Taxi: $35 One Way
· Service Charge: 22%
· Room Tax: 8% - Health Club:
· Occupancy Tax: 7% Complimentary
- High Speed Internet:
$10.95/24 hrs
- 800 Charges: $1/ call
(Report Continued)

18. • Comprehensive
Site Selection Analysis (Continued 4)
Site Selection Analysis
RESEARCHED FACILITY U
– NAVAILABLE
Facility Location Reason
1. Grand Hyatt Atlanta in Buckhead Atlanta, GA Unavailable - Meeting space not available
2. Sheraton Buckhead Hotel Atlanta Atlanta, GA Unavailable - Meeting too far out to respond at this time
3. The Ritz-Carlton, Buckhead Atlanta, GA Unavailable - Sold out - citywide
(End of Report)

19. 1. Client History Form
Our Client History Forms
— with information provided by
the hotels — are excellent
management tools, and
captures all the critical details
of your event.

20. ConferenceDirect
Experience
We work with hundreds of hotels, booking thousands of
events each year, building relationships to better serve you.

21. ConferenceDirect Experience
Your conference or meeting is way too important to leave anything to
chance. When you work with ConferenceDirect, you’ll enjoy the peace of
mind that comes with partnering with highly seasoned professionals.
 Experienced Management Team
 Brian D. Stevens, President & CEO
 Brian Richey, Executive Vice President
 Jerry Horan, COO
 Dave Scypinski, Senior Vice President
 Fred Shea, Senior Vice President
 Jeffrey Devine, CMP, Vice President Conference Management
 Adam M. Briggs, Vice President Housing & Registration
 Leslie Casanova, Global account Manager
 Influential Advisory Board
 252 Professional Associates
 Average 10 Years Industry Experience
 On-going Training & Industry Education
 Well Connected Within the Industry

22. Strength in Numbers
Meeting News identified ConferenceDirect as one of the Top 25 Most
Influential Companies in the industry. We’re constantly thinking of ways to
leverage our buying power, experience and industry knowledge to deliver
even more value to our customers.
5,227 Meetings 2,005,442 Room
Booked in 2008 Nights Booked in 2008

23. Room Nights Booked
by Hotel Brand

24. Size of Meetings Booked

25. ConferenceDirect
Customers
ConferenceDirect’s customers represent every industry and include both
corporations and associations from around the globe. We work with groups of
all sizes, helping them to arrange and manage events for 25 to 10,000, on a local,
state, regional, national or international level.

26. Corporate & Association
Meetings Booked

27. ConferenceDirect
Customer Testimonials
“We are dedicated to saving our customers
time and money by providing the most
technologically advanced and professional
meeting planning services in the industry.
Our goal is to exceed your expectations at
every point of contact. We want to be your
partner in success.”
Brian D. Stevens

28. Our Customers Say it Best…
In Their Own Words
“Microsoft highly values the
competent, cost effective support
provided by ConferenceDirect.
They are now a fundamental
element in planning our annual
events and product launches.”
Microsoft Corporation

29. Our Customers Say it Best…
In Their Own Words (Continued 1)
“The professionals at ConferenceDirect
have been an outstanding resource for our
business. Their quality of service, attention to
detail, can-do approach to everything and
thorough commitment to excellence is
unmatched in this business.”
National Hockey League

30. Our Customers Say it Best…
In Their Own Words (Continued 2)
“The best decision I ever made
was to engage ConferenceDirect
to assist ACTE with our Annual
Convention."
Association for Career and Technical Education

31. Our Customers Say it Best…
In Their Own Words (Continued 3)
“The knowledge and professionalism that
ConferenceDirect lent to our meeting led
to the most successful conference in the
history of our company.”
Nobel Biocare

32. Our Customers Say it Best…
In Their Own Words (Continued 4)
“Through ConferenceDirect
we have realized how
strategic destinations can
offer value-added savings for
future conventions.”
SunGard Higher Education

33. Our Customers Say it Best…
In Their Own Words (Continued 5)
“The expertise provided by
ConferenceDirect was amazing.
I will not do another conference
without them. True professionals
in every sense of the word.”
Boston Market

34. Our Customers Say it Best…
In Their Own Words (Continued 6)
“ConferenceDirect's exceptional
knowledge of the hotel and travel
industry adds a new level of efficiency
to our planning process.”
American Academy of Child and Adolescent Psychiatry

35. Our Customers Say it Best…
In Their Own Words (Continued 7)
“ConferenceDirect Housing & Registration
deserves much of the praise for the success
of our most recent Users Conference. Thank
you for helping us raise the bar on our level
of service to our customers.”
CSC Financial Services Group

36. Our Customers Say it Best…
In Their Own Words (Continued 8)
“ConferenceDirect has been a great
addition to our Event Team. Their
expert, precise and creative registration
services have contributed immensely to
the success of our programs. They are
a valuable resource.”
L'Oreal USA / Redken

37. Industry Associations
ConferenceDirect maintains a strong presence
at Hospitality Industry events through our
participation in major tradeshows.
Our involvement ensures that our customer’s
interests are well represented.
Our associates also use these opportunities to
build and strengthen their industry
relationships with vendors so that our clients
will benefit from them.

38. Meeting Planning
Made Simple
Thank You!
We Promise to Save You Time & Money
Leslie Casanova
+407-496-0705
www.conferencedirect.com